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Academic Records Assistant Jobs (NOW HIRING)

Aurora University

Academic Records Specialist

Aurora, IL · On-site

$43K - $46K/yr

The Academic Records Specialist supports learning by assisting with transfer evaluation, class ... Process academic transcript requests and assist with managing the Parchment transcript portal.

Yale University

Academic Records Coordinator

New Haven, CT · On-site

$35.64/hr

Senior Administrative Assistant 2 Working at Yale means contributing to a better tomorrow. Whether ... The Academic Records Coordinator serves as a senior functional lead within the University Registrar ...

Marshall University

Records Assistant III

Huntington, WV · On-site

$28K - $37K/mo

Position Information Position Title Records Assistant III Banner Position Number 000799 E-Class CN ... Maintain academic history by digitizing registration through Banner Document Management. * Assist ...

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How much do academic records assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Records Assistant, and why are they important?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are Academic Records Assistants?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by Academic Records Assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
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What cities are hiring for Academic Records Assistant jobs? Cities with the most Academic Records Assistant job openings:
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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 60% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Academic Records Assistant

Academic Records Assistant

Kentucky State University

Frankfort, KY • On-site

$14 - $18.25/hr

Other

Posted 16 days ago

Job description

TITLE: Academic Records Assistant
DEPARTMENT: Office of the Registrar
REPORTS TO: Registrar
CLASSIFICATION: Student -12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 20 hours per week
EMPLOYMENT STATUS: Part-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
JOB SUMMARY:
The Office of the Registrar seeks a dependable and detail-oriented Academic Records Assistant to provide administrative and technical support in maintaining student academic records. This position assists with processing transcripts, evaluating transfer credits, updating student information, and responding to inquiries from students, faculty, and staff. The Academic Records Assistant plays an important role in ensuring the accuracy and confidentiality of all student records in compliance with university and federal guidelines.
ESSENTIAL JOB FUNCTIONS:
  • Assist with maintaining and updating student academic records in the student information system.
  • Process requests for official transcripts and enrollment verifications.
  • Support the evaluation and posting of transfer credits under supervision.
  • Organize and maintain digital and paper files in compliance with record retention and applicable regulations.
  • Respond to student and departmental inquiries in person, by phone, and by email in a professional and timely manner.
  • Assist with registration, graduation, and end-of-term processing as needed.
  • Assist in creating and updating user guides, procedure manuals, and other documentation for Banner processes.
  • Help troubleshoot minor issues.
  • Provide general office support, including data entry, scanning, and filing.
  • Maintain confidentiality of all student and institutional information.
  • Perform other duties as assigned to support the mission of the Office of the Registrar.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Basic understanding of student records processes and FERPA regulations.
  • Good problem-solving skills with strong attention to detail and accuracy in data entry and recordkeeping.
  • Ability to communicate effectively and provide exceptional customer service.
  • Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Experience using student information systems such as Banner is preferred.
  • Ability to work well both independently and as part of a team.
SUPERVISORY RESPONSIBILITY:
  • This position does not have supervisory responsibility.
OTHER DUTIES:
  • Perform other duties as assigned.
QUALIFICATIONS:
  • Enrolled Kentucky State University Student
  • High school diploma or equivalent required.
  • Associate's degree preferred.
  • One (1) year of experience in higher education, office administration, or customer service preferred.
  • Experience working with databases or student records systems is a plus.
Licensing and Certifications: NA
WORKING CONDITIONS:
  • Work is normally performed in a standard office environment.
  • Ability to lift up to 20 pounds.
  • No or very limited exposure to physical risk.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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