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Academic Records Assistant Jobs (NOW HIRING)

Valley Grande Institute for Academic Studies

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Academic Records Specialist

Weslaco, TX · On-site

Coordinate with program directors, faculty, admissions, financial aid, and administration regarding student data and academic records * Assist with student registration processes, scheduling, and ...

Aurora University

Academic Records Specialist

Aurora, IL · On-site

$43K - $46K/yr

The Academic Records Specialist supports learning by assisting with transfer evaluation, class ... Process academic transcript requests and assist with managing the Parchment transcript portal.

Marshall University

Records Assistant III

Huntington, WV · On-site

$28K - $37K/mo

Process grade changes and update student academic records. * Complete registration adjustments in a ... or via email. * Assist with midterm and final grade entry and end of term grade processing.

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How much do academic records assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What does a records assistant do?

A records assistant is responsible for maintaining and organizing student or employee records, ensuring accuracy and confidentiality. They often use database management systems and may assist with data entry, filing, and retrieving records as needed in educational or administrative settings.

What are the key skills and qualifications needed to thrive as an Academic Records Assistant, and why are they important?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are Academic Records Assistants?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What job makes $10,000 a month without a degree?

An Academic Records Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon in this role. Jobs that can pay $10,000 or more monthly without a degree often include roles like sales managers, real estate brokers, or skilled trades such as commercial pilots or certain tech entrepreneurs, which may require experience, certifications, or specialized skills rather than formal degrees.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some executive assistants earning over $70,000 annually.

Do assistant registrars need a degree?

Assistant registrars typically need at least a bachelor's degree in education, administration, or a related field. Relevant experience and knowledge of student records management systems are also important for the role.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by Academic Records Assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 54% Full Time, 40% Part Time, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Part-Time Academic Records Assistant

Part-Time Academic Records Assistant

North Greenville University

Taylors, SC

$14.25 - $18.75/hr

Other

Posted 10 days ago

Job description

Part-Time Academic Records Assistant

Tigerville Campus - Tigerville, SC 29688

Overview

Position Type Part Time Staff Education Level 4 Year Degree

Description

Position Summary: The Office of Academic Records is committed to enhancing the student experience and promoting student satisfaction through exemplary customer service for all NGU students by supporting registration, matriculation, and graduation processes. The Academic Records Assistant provides comprehensive support in all areas of student records management.

Responsibilities:

  • Represent NGU in creating a professional, welcoming, and helpful environment by providing general assistance, including answering phones, addressing student registration issues, and counseling and advising students in understanding their academic records.
  • Assist with the management of the Academic Records email inbox and process incoming requests from students, faculty, and staff.
  • Monitor and process student forms, including, but not limited to, major changes, advising alterations, academic plan changes, AP/CLEP scores, enrollment verifications, and schedule change requests. Additionally, manage filing documents when completed.
  • Manage requests for transcripts via Parchment.
  • Assist the Graduation Coordinator with Graduation preparation.
  • Assist with routine tasks associated with the opening and closing of the semester.
  • Manage student workers for the area of Academic Records, including approval of timecards, scheduling, and job assignments.
  • Assist at new student connect events, check-in events, and commencement, as needed.
  • Assist the NGU Online and Graduate academic advisors with responsibilities as assigned by the Registrar or Assistant Registrar.
  • Work with NGU Graduate programs to make sure the PA program and other designated groups are registered promptly.
  • Collaborate with other areas within Student Services, including Student Accounts, Financial Aid, and NGUcentral, regarding student portal issues and in answering general student questions related to these areas.
  • Perform other duties as assigned by the Registrar or Assistant Registrar.

Physical Requirements

  • Visual Abilities: reading reports, creating presentations, and using a computer system.
  • Hearing: hear well enough to communicate with co-workers, vendors, and students.
  • Dexterity: grasping, feeling, writing, typing, and using the telephone, copier, and computer systems.
  • Mobility: open files and operate office machines; move between departments and attend meetings across campus.
  • Talking: frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
  • Lifting, pulling, pushing: exert up to 10 pounds of force constantly to move objects.
  • Cognitive/Emotional: ability to think critically and concentrate. Must be able to respond quickly to changes in conditions 75 to 100% of the time.

Working Relationships

This position is a part-time, non-exempt position in North Greenville's Academic Records Office within the Student Services Department, located at the main campus in Tigerville, SC. The Academic Records Assistant reports to the Registrar.

Work Schedule

Student Services is open Monday through Thursday, 8:30 a.m. to 5 p.m., and Friday, 8:30 a.m. to noon. Office hours are subject to change as deemed necessary. Weekly schedule is to be determined based on 25 hours per week.

Travel

There is no travel associated with this position.

This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.

Qualifications
  • Affirm an understanding of the Baptist Faith & Message 2000 and an understanding of the University's Statement on Human Flourishing.
  • Agree to abide by the employee handbooks, including community standards agreements.
  • Bachelor's degree preferred.
  • Excellent interpersonal and communication skills to handle a variety of student issues and concerns.
  • Ability to organize, prioritize, and problem-solve in an environment where frequent interruptions are common.
  • Ability to follow through with tasks.
  • Computer literacy and knowledge of Microsoft Office Suite.
  • At least one year of university services experience is preferred.
  • Understand and comply with FERPA regulations.

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