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Academic Records Assistant Jobs (NOW HIRING)

Point Loma Nazarene University

$23 - $24/hr

... team in the Records Office. You will be a great teammate who both takes direction and shows ... The role will assist students as they navigate the process of fulfilling their educational goals ...

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How much do academic records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is an academic records assistant?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What are the key skills and qualifications needed to thrive as an academic records assistant?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are some common challenges faced by academic records assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Academic Records Assistant

GEORGIA MILITARY COLLEGE

Milledgeville, GA • On-site

Full-time

Posted 9 days ago

Job description

The Academic Records Assistant is responsible for processing transcript requests for current and former students, including those in Dual Enrollment and Cadet programs, and ensuring timely delivery for personal, employment, or educational purposes. The role also includes downloading and recording incoming transcripts, processing enrollment and degree verifications through the National Student Clearinghouse and maintaining compliance with FERPA regulations to protect student privacy. The Academic Records Assistant ensures that all transcript and verification requests are received, recorded, and fulfilled efficiently and accurately.

Primary Responsibilities:

  • Process transcript requests

  • Download, review, and record all incoming transcripts from other institutions

  • Complete enrollment and degree verifications, including submissions through the National Student Clearinghouse

  • Run and process enrollment verification reports as needed

  • Ensure all student record handling complies with FERPA and institutional privacy standards

  • Maintain accurate records

*Criminal background check and drug screen must be cleared before any candidate may begin working.

Georgia Military College is an equal opportunity/affirmative action employer.

Minimum:

  • Highschool Diploma/GED Equivalent
  • At least one year of working experience in a multifunctional environment
  • Skill in oral and written communication
  • Skill in utilizing and word processing software, operating a computer, using email and instant messaging for communication, typewriter, and copier

Preferred:

  • Associate's Degree
  • At least one year on a professional office environment
  • Self-sufficient in all aspects of office and computer operating systems

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