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Academic Records Assistant Jobs (NOW HIRING)

City of Delano

Police Records Assistant II

Delano, CA

$3K - $4K/mo

Maintains records and files of all citations, warrants and related police records. Receives and ... Associate's Degree or two (2) full academic years of attendance at, an accredited college or ...

City of Delano, CA

Police Records Assistant II

Delano, CA · On-site

$3K - $4K/mo

Maintains records and files of all citations, warrants and related police records. * Receives and ... Associate's Degree or two (2) full academic years of attendance at, an accredited college or ...

Embryriddle

Records Specialist

Daytona Beach, FL

$17.20/hr

... Academic Evaluators. * Audit student records to identify discrepancies and support resolution efforts. * Assist with system testing, process analysis, and documentation related to the PeopleSoft ...

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Academic Records Assistant information

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How much do academic records assistant jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What does a records assistant do?

A records assistant is responsible for maintaining and organizing student or employee records, ensuring accuracy and confidentiality. They often use database management systems and may assist with data entry, filing, and retrieving records as needed in educational or administrative settings.

What are the key skills and qualifications needed to thrive as an Academic Records Assistant, and why are they important?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are Academic Records Assistants?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What job makes $10,000 a month without a degree?

An Academic Records Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon in this role. Jobs that can pay $10,000 or more monthly without a degree often include roles like sales managers, real estate brokers, or skilled trades such as commercial pilots or certain tech entrepreneurs, which may require experience, certifications, or specialized skills rather than formal degrees.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some executive assistants earning over $70,000 annually.

Do assistant registrars need a degree?

Assistant registrars typically need at least a bachelor's degree in education, administration, or a related field. Relevant experience and knowledge of student records management systems are also important for the role.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by Academic Records Assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 54% Full Time, 40% Part Time, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Medical Records Assistant 2

Medical Records Assistant 2

SUNY Downstate Health Sciences University

New York, NY • On-site

Full-time

Posted 29 days ago

Job description

Medical Records Assistant 2
Job No: 496311
Department: MEDICAL RECORDS
Local Title: Medical Records Assistant 2
Budget Title: Teaching Hospital Medical Records Assistant II
Work Type: Full Time
Location: Brooklyn, NY
Categories: Administrative, Information Technology
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
UUP
Job Summary:
The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:
  • Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
  • Report to the supervisor of the file room area.
  • Assist with special projects.
  • Be crossed trained in all Health Information Management functions.
  • Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
  • Ensure strict adherence to security confidentiality guideline of HIPAA.
  • Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
  • Conduct maintenance cleaning system with paper jams and cleaning of the system.
  • Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
  • Scan loose material into the Alpha system.
  • Sort and scan emergency room records into the Alpha system.
  • Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
  • Assemble inpatient and outpatient charts.
  • Ensure during the assembly of the medical record(s) patient's identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
  • Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
  • Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
  • Conduct Master Patient Index/ 3M search on all loose papers.
  • View records by attorney, auditors, patients, etc.
  • Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.

Required Qualifications:
  • 1+ year of experience in Health Information Management and comprehensive knowledge of medical terminology.
  • Familiarity with HIPPA.
  • Strong interpersonal, verbal and written communication skills
  • High School Diploma.

Preferred Qualifications:
  • Associate Degree.
  • 2-years of related work experience in a healthcare environment, preferably in Health Information Management.

Work Schedule:
Variable Days; Variable Hours (Full-Time)
Salary Grade/Rank:
SL-1
Salary Range:
Commensurate with experience and qualifications
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: April 24, 2024 Eastern Daylight Time
Applications close:
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