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Academic Records Assistant Jobs (NOW HIRING)

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Academic Advisor I

Daytona Beach, FL · On-site

$40K - $49K/yr

Develop personalized academic plans and assist with course selection and registration. * Monitor ... Maintain accurate student records and advising documentation. * Analyze academic records and ...

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How much do academic records assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Records Assistant, and why are they important?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are Academic Records Assistants?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by Academic Records Assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 60% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Burket Office Instructional Assistant

Burket Office Instructional Assistant

Tippecanoe Valley School Corporation

Burket, IN • On-site

$13.80/hr

Part-time

Re-posted yesterday

Job description

Classified Position: Burket Office Instructional Assistant


Building: Burket Educational Center


Hours: 5 hours 45 minutes per day, Monday-Friday


Hourly Rate: $13.80


Qualifications:

  • High School Diploma required
  • Good communication skills
  • Ability to work cooperatively with staff and students
  • Neat appearance
  • Positive attitude
  • Passion for working with and helping students


Responsibilities:

  • Answer phones and manage the front office area
  • Greet students, parents, staff, and visitors
  • Assist students who are late, ill, or need to leave early
  • Help manage visitor check-ins/check-outs and student dismissals
  • Coordinate with the nurse’s office or counselors when needed
  • Manage and administer medications when needed
  • Keep student attendance and safety drill records.
  • Assist teacher with recording student progress data
  • Update and file student enrollment and academic records
  • Handle confidential files and documents
  • Support student’s learning needs on APEX and Edmentum courses (resetting tests, chart progress and monitor unit completion.)
  • Supervise students in the hallways, cafeteria and classroom
  • Perform other reasonably-related clerical duties as may be assigned by the teacher or program director.



Contact Info: Dayna Kolanowski - Tippecanoe Valley High School Assistant Principal

Contact Phone: (574) 598-2100

Contact Email: kolanowskid@tvsc.k12.in.us


Please email resume and online application or call 574-598-2100 for an interview