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Academic Records Assistant Jobs (NOW HIRING)

City of Hanford

Police Records Assistant

Hanford, CA · On-site

$48K - $59K/yr

This is the journey level in the Police Records Assistant series. Incumbents initially perform the ... Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using ...

City of Hanford, CA

Police Records Assistant

Hanford, CA · On-site

$48K - $59K/yr

This is the journey level in the Police Records Assistant series. Incumbents initially perform the ... Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using ...

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How much do academic records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is an academic records assistant?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What are the key skills and qualifications needed to thrive as an academic records assistant?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are some common challenges faced by academic records assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

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What are the most commonly searched types of Academic Records jobs?

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Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

ACADEMIC RECORDS - Degree Audit Specialist

Andrews University

Berrien Springs, MI • On-site

Full-time

Re-posted 12 days ago

Job description

ACADEMIC RECORDS - Degree Audit Specialist
Job Classification
Hourly Full-time (35-40)
Position summary
The Degree Audit Specialist position is an important position within the Office of Academic Records. Accuracy and attention to detail are key in order to complete duties which include: completing degree audits; processing graduation applications and maintaining the student graduation list for each conferral period; managing student documents and folders; and providing excellent customer service to constituents including our off-campus locations.
Qualifications summary
  • Bachelor's degree preferred or equivalent work experience.
  • Ability to meet deadlines, detail-oriented, organizational ability, and uphold policy.
  • Knowledge of and experience with office productivity tools, including word processing and spreadsheet packages.
  • Experience with Ellucian Banner and Degree Works highly valued.
  • Customer service skills and a caring attitude.

Must be a Seventh-day Adventist in good and regular standing. Duties and responsibilities
Degree Audit Processes
  • Confirms student eligibility for the conferral of degrees at each of the conferral periods.
  • Evaluates degree audits to ensure applicants have met all degree requirements as published in the bulletin.
  • Communicates with advisors and students concerning graduation deficiencies, procedures, and deadlines.
  • Processes and enters graduation applications including marching without completion and graduation application revision forms.
  • Processes and applies petitions to the degree audit making certain petitions are within policy.
  • Works closely with the Associate Registrar for Undergraduate and Graduate Programs on special or unusual cases relating to degree requirements and graduation.
  • Working knowledge of curriculum as it relates to performing the degree audit. This includes curriculum policies and definitions.
Conferral and Commencement Preparation
  • Applies the graduation participation policy and maintains accurate participant lists related to ceremony attendance.
  • Assists in preparation of the printed program and other related graduation ceremony materials.
  • Assists in the creation and maintenance of degree conferral candidates for each graduation cycle.
  • Assists the Grand Marshall on graduation weekends.
Undergraduate and Graduate Records Functions
  • Responds to faculty and students' questions and concerns related to programs and policies.
  • Files, scans and maintains student academic records as directed by the Associate and Assistant Registrars.
  • Ensures storage, security, accuracy and preservation of academic files and credentials in accordance with university policy, accreditation standards and privacy laws.
  • Confers with relevant parties on matters related to curriculum changes and advisor assignments.
  • Receives and routes all physical and digital forms including CLEP, petitions, transient student requests.
  • Works with the Associate Registrar for Undergraduate and Graduate Programs on undergraduate and graduate policy issues.
  • Handles inquiries concerning problems with issued diplomas.
Off-Campus Programs
  • Processes undergraduate off-campus admissions which includes assigning student ID numbers, data-entry, processing forms and issuing acceptance letters.
  • Maintains familiarity with the various off-campus agreements to make sure the requirements are being met for both admissions and graduation.
  • Maintains lists of approved courses offered at off-campus program.
  • Maintains list of faculty approved to teach at affiliations, and courses approved to teach.
General Academic Records Functions
  • Supports the office and other team members in strategic planning, projects and other duties as needed or requested
  • Maintains and updates procedure manuals to ensure processes are well-documented.
  • Sets a high standard of professionalism by providing high quality customer service to students, the general public, and university faculty and staff with a focus on care and being solution-oriented.
  • Provide basic office support to the university, which may include answering incoming phone calls and taking messages; producing reports; assisting with walk-in traffic and supporting the office during peak times.
  • Supervises student employees as assigned on daily responsibilities and tasks.
  • Attends meetings and/or serves on university committees as requested by supervisor.
  • Provides training to faculty and staff as deemed necessary by supervisor.
  • Performs other duties as needed or requested.

Supervisory responsibilities
Not applicable
Qualifications
Education and experience
  • Bachelor's degree preferred or equivalent work experience in a professional office setting.
General skills
  • Accuracy and care for details.
  • Careful attention and commitment to university academic policies.
  • Effectiveness in meeting deadlines.
  • Ability to remain calm under pressure.
  • Decision making and problem-solving capacity.
  • Maintain flexibility with the demands of multitasking.
  • Strong organizational ability.
  • Basic mathematical skills: Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent.
Certificates, licenses, registrations
  • No specific certificates, licenses or registrations required.

Must be a Seventh-day Adventist in good and regular standing. Technical competencies
See Qualifications
Interpersonal interactions
  • Customer service skills and a caring attitude.
  • Respect and appreciation for diversity.
  • Ability to deal with time-sensitive issues and difficult situations.
  • Strong interest in building cooperative relationships.
  • Excellent interpersonal and oral and written communication skills.
  • Ability to create, compose, and edit written materials.
  • Ability to gather data, compile information and prepare reports.

Physical demands
The following physical demands are representative of what an employee must meet to successfully perform the essential functions of this job. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
  • Regularly: Sit, talk, hear and use hands to work with the computer keyboard.
  • Occasionally: Walk, reach with hands and arms, and stoop and kneel for filing.
  • Occasionally: Lift and/or move up to 25 pounds.
  • Vision abilities required: Close vision, and ability to adjust focus.

Work environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
  • Noise level in the work environment is usually moderate.

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