ZipRecruiter

Log In

1

Academic Records Assistant Jobs (NOW HIRING)

Phenom People

Patient Records Asst

Saint Louis, MO · On-site

Patient Records Assistant Join the Pre-Admission Center on our flagship academic campus. We are seeking a full-time Patient Records Assistant that enjoys working and helping others. Learning and ...

Marshall University

Records Assistant III

Huntington, WV · On-site

$28K - $37K/yr

Position Information Position Title Records Assistant III Banner Position Number 000799 E-Class CN ... Maintain academic history by digitizing registration through Banner Document Management. * Assist ...

Point Loma Nazarene University

$26 - $28.50/hr

... Assistant Director of Records to support the daily operations of the Office of Records for ... Ability to interpret and apply academic policies while exercising sound judgment * Strong ...

next page

Showing results 1-20

All JobsAcademic Records JobsAcademic Records Assistant Jobs

Academic Records Assistant information

See salary details

$8

$18

$30

How much do academic records assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for academic records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Records Assistant, and why are they important?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are Academic Records Assistants?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by Academic Records Assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
More about Academic Records Assistant jobs
What cities are hiring for Academic Records Assistant jobs? Cities with the most Academic Records Assistant job openings:
What are the most commonly searched types of Academic Records jobs? The most popular types of Academic Records jobs are:
What states have the most Academic Records Assistant jobs? States with the most job openings for Academic Records Assistant jobs include:
What job categories do people searching Academic Records Assistant jobs look for? The top searched job categories for Academic Records Assistant jobs are:
Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 60% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Patient Records Asst

Phenom People

Saint Louis, MO • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Patient Records Assistant

Join the Pre-Admission Center on our flagship academic campus. We are seeking a full-time Patient Records Assistant that enjoys working and helping others. Learning and growing are part of the normal workday at Barnes-Jewish Hospital. Come thrive with BJC HealthCare!

Schedule:

  • Day shift (7:00 am - 5:30 pm)
  • 40 hours p/week (4-10 hr days: M, T, Th & F)
  • No holidays or weekends

Overview

Barnes-Jewish Hospital at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.

At Barnes-Jewish Hospital, Perioperative Services team members (NP, PA, RN and PCT) find the kind of fast-paced environment that will test their professional judgment and critical thinking skills, and encourage tremendous growth. It's an exhilarating place to build a career. Here, you'll work with world-renowned surgeons and anesthesiologists, assist on unique and complex procedures, work with the latest technologies and treatments and play a vital role in developing new procedures and treatment protocols. In fact, people from all over the nation and the world come to Barnes-Jewish for our surgical specialties.

Role Purpose

Provides clinical support and performs clerical duties for the department in order to obtain the appropriate information to verify patient identity.

Responsibilities

Maintains patient charts and files documents as necessary. Requests, retrieves, and sends medical records. Provides support in the patient care process. Performs general office and clerical duties.

Minimum Requirements

Education

High School Diploma or GED

Experience

2-5 years

Preferred Requirements

Education

Associate's Degree

Supervisor Experience

No Experience

Licenses & Certifications

Medication Technician (CMT)

Benefits and Legal Statement

BJC Total Rewards

At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.

  • Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
  • Disability insurance* paid for by BJC
  • Pension Plan*/403(b) Plan funded by BJC
  • 401(k) plan with BJC match
  • Tuition Assistance available on first day
  • BJC Institute for Learning and Development
  • Health Care and Dependent Care Flexible Spending Accounts
  • Paid Time Off benefit combines vacation, sick days, holidays and personal time
  • Adoption assistance

To learn more, go to www.bjctotalrewards.com/Benefits

  • Not all benefits apply to all jobs

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer

Apply