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Academic Records Assistant Jobs in Colorado (NOW HIRING)

University of Colorado

Academic Advisor

Boulder, CO · On-site

$55K - $62K/yr

This is a full-time position reporting to the Assistant Director of Student Success within Student ... Review students' academic records and discuss appropriate courses. * Conduct academic ...

Columbia College

Academic Advisor

Englewood, CO

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

Columbia College

Academic Advisor

Denver, CO · On-site

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

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Academic Records Assistant information

What is an academic records assistant?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What are the key skills and qualifications needed to thrive as an academic records assistant?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What are some common challenges faced by academic records assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are the most commonly searched types of Academic Records jobs in Colorado?

The most popular types of Academic Records jobs in Colorado are:

What are popular job titles related to Academic Records Assistant jobs in Colorado?

For Academic Records Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Academic Records Assistant jobs in Colorado look for?

The top searched job categories for Academic Records Assistant jobs in Colorado are:

What cities in Colorado are hiring for Academic Records Assistant jobs?

Cities in Colorado with the most Academic Records Assistant job openings:

Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in Colorado as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Academic Advisor

University of Colorado

Boulder, CO • On-site

$55K - $62K/yr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 18 days ago

Key responsibilities

  • Serve as point of contact and primary academic advisor for all CU Complete students.

  • Assist students in formulating educational goals, reviewing academic records, and discussing appropriate courses.

  • Coordinate with program staff, assist with data tracking and program development, and participate in team meetings and professional development.

University Of Colorado Boulder rating

8.2

Company rating: 8.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

151st of 629 rated colleges and universities

Job description

Job Summary
The Division of Continuing Education at the University of Colorado, Boulder is seeking applications for an Academic Advisor! This is a full-time position reporting to the Assistant Director of Student Success within Student Services in the Division of Continuing Education. Student Services provides academic, financial aid, and career advising to both degree-seeking and non-degree-seeking students at CU Boulder. Academic Advisors teach students how to navigate university systems, academic processes, and policies at CU Boulder. They help students become engaged and contributing members of the CU community while empowering them to take responsibility for making their own decisions about courses, academic programs, and long-term plans.
This position focuses on exploration, discovery, and building supportive connections with students, with a specific emphasis on supporting returning adult learners. The Academic Advisor informs prospective and current students about the programs and services offered by the Division and the University. In addition, the position assists the Assistant Director and Student Success team with student success-oriented programs, particularly CU Complete. Other important aspects of this role include serving as a liaison with individuals and departments across the Division and campus, demonstrating a commitment to professional growth and development, and contributing to team collaboration and innovation.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Division of Continuing Education and Professional Studies at CU Boulder provides quality, innovative, lifelong learning opportunities for a diverse student population by extending the educational resources of the university to the Boulder community, the state of Colorado, and beyond.
What Your Key Responsibilities Will Be
Academic Advising:
  • Serve as point of contact and primary academic advisor for all CU Complete students.
  • Assist both degree and non-degree-seeking students (both prospective undergraduate and graduate students) in formulating their educational goals and elucidating the requirements necessary to meet those goals through individual in-person, phone and Zoom appointments, as well as email.
  • Work closely with departmental advisors to determine degree requirements for returning adult learners.
  • Review students' academic records and discuss appropriate courses.
  • Conduct academic troubleshooting sessions with degree-seeking and non degree-seeking students facing academic warning, suspension, and/or dismissal.
  • Refer students to appropriate student support services, such as career advising, financial aid, disability services, academic coaching, psychological counseling, the Office of Admissions, etc.
  • Develop trusting and supportive relationships with individual students.
  • Master and maintain knowledge of all Continuing Education policies, programs, and processes.
  • Master and maintain knowledge of all College/School/Program policies and processes, particularly as they pertain to students in academic difficulty, international students, athletes, and students with disabilities.
  • Actively engage in Student Services team collaboration, including making appropriate referrals and using role expertise to creatively resolve student challenges.

Program Assistance:
  • Coordinate with CU Complete Program Manager to onboard returning adult learners to the scholarship program.
  • Assist with programs including CU Complete, High School ACCESS, Post Baccalaureate Pre-Health Professions, Senior and Community Auditors, etc.
  • Assist with data tracking, projects, and programming tied to CU Complete, including student and staff presentations, and new initiative development.
  • Serve as an instructor for CU Complete success course as needed.

Division & University Support:
  • Attend monthly and weekly staff and Student Services meetings.
  • Participate in professional development and training opportunities, as appropriate.
  • Serve on Division and campus committees.
  • Create and leverage contacts at CU Boulder and area schools to support the needs of students.

What You Should Know
The anticipated work modality for this position is Hybrid, however during the first 2 weeks of onboarding, this position will be required to work 100% on-campus.
What We Can Offer
The annual salary range for this position is $55,100 to $62,200.
Benefits
At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.
Be Statements
Be collaborative. Be dynamic. Be Boulder.
What We Require
  • Bachelor's degree from an accredited institution.
  • 3+ years of professional related experience in a higher educational setting.

What You Will Need
  • Passion for working with non-traditional students, including returning adult learners, and students in academic difficulty.
  • Sensitivity to and appreciation of cultural, political, and geographical differences, with the ability to work well with faculty, staff, and students from around the world.
  • Demonstrated commitment and leadership ability to advance diversity, inclusion, and social justice.
  • Willingness to advocate for students when their situations fall outside the campus norms.
  • Ability to communicate effectively, both in writing and verbally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated ability to work as a member of a team and within a collaborative work environment.
  • Exceptional organizational, planning, analytical, creative problem solving, and technical skills.
  • Exceptional attention to detail.
  • Ability to work independently and prioritize multiple requests.

What We Would Like You to Have
  • Master's Degree in higher education, student affairs, or a related field.
  • Experience serving as an academic advisor or academic coach for college students.
  • Experience with and interest in advising adult learners.
  • Experience working in a continuing education or extension program setting.
  • Familiarity with university student information systems and technology platforms.
  • Skills and experience explaining complex academic policies.
  • Strong communication skills.
  • Experience working in a collaborative team environment.
  • Multicultural competence and experience working with a diverse student population.

Special Instructions
To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by September 6th, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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