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Academic Records Assistant Jobs in Colorado (NOW HIRING)

Columbia College

Academic Advisor

Englewood, CO · On-site

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

Columbia College

Academic Advisor

Denver, CO · On-site

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

Rocky Vista University

PA Program Coordinator

Englewood, CO · Hybrid

$23.25 - $27.50/hr

Clinical Evaluation Support: * Assist in the evaluation process for students during clinical ... Maintain accurate student academic records related to course completion, prerequisites for clinical ...

Rocky Vista University

PA Program Coordinator

Englewood, CO · On-site +1

$23.25 - $27.50/hr

Clinical Evaluation Support: * Assist in the evaluation process for students during clinical ... Maintain accurate student academic records related to course completion, prerequisites for clinical ...

Rocky Vista University

PA Program Coordinator

Englewood, CO · Hybrid

$23.25 - $27.50/hr

Clinical Evaluation Support: * Assist in the evaluation process for students during clinical ... Maintain accurate student academic records related to course completion, prerequisites for clinical ...

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Academic Records Assistant information

What are the key skills and qualifications needed to thrive as an academic records assistant?

To thrive as an Academic Records Assistant, you need strong attention to detail, organizational skills, and familiarity with educational policies, typically supported by a high school diploma or associate degree. Proficiency in student information systems (such as Banner or PeopleSoft), data entry software, and Microsoft Office is commonly required. Excellent communication, problem-solving abilities, and discretion in handling confidential information make someone stand out in this role. These skills are essential to ensure accurate record-keeping, efficient processing of academic data, and compliance with institutional and legal standards.

What is an academic records assistant?

Academic Records Assistants are administrative professionals who manage, process, and maintain student academic records at educational institutions. Their responsibilities typically include updating transcripts, processing enrollment and degree verifications, ensuring data accuracy, and assisting students and staff with record-related inquiries. They play a vital role in upholding the integrity and confidentiality of academic records while supporting the institution’s registration and graduation processes.

What is the difference between Academic Records Assistant vs Registrar Assistant?

AspectAcademic Records AssistantRegistrar Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; some roles may require post-secondary coursework
Work EnvironmentEducational institutions, handling student records and data entryEducational institutions, assisting with student registration and record management
Employer & IndustrySchools, colleges, universitiesSchools, colleges, universities
Search & Comparison IntentYesYes

The Academic Records Assistant primarily manages student records, transcripts, and data entry within educational institutions. In contrast, the Registrar Assistant supports broader registration processes, scheduling, and administrative tasks related to student enrollment. While both roles work closely in academic administration, the Academic Records Assistant focuses more on maintaining and updating student data, whereas the Registrar Assistant handles registration logistics and student services.

What are some common challenges faced by academic records assistants and how can they be managed effectively?

Academic Records Assistants often encounter challenges such as managing large volumes of confidential student data, ensuring accuracy under tight deadlines, and adapting to frequent updates in institutional policies or software systems. To handle these challenges, it's important to develop strong attention to detail, maintain organizational skills, and stay current with training on records management systems. Effective communication and collaboration with registrars, faculty, and other administrative staff also help in resolving discrepancies efficiently and maintaining smooth workflow.
What are the most commonly searched types of Academic Records jobs in Colorado? The most popular types of Academic Records jobs in Colorado are:
What are popular job titles related to Academic Records Assistant jobs in Colorado? For Academic Records Assistant jobs in Colorado, the most frequently searched job titles are:
What job categories do people searching Academic Records Assistant jobs in Colorado look for? The top searched job categories for Academic Records Assistant jobs in Colorado are:
What cities in Colorado are hiring for Academic Records Assistant jobs? Cities in Colorado with the most Academic Records Assistant job openings:
Academic Records Assistant jobs near you
Infographic showing various Academic Records Assistant job openings in Colorado as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant Registrar

University of Chicago Library

Laird, CO • On-site

$65K - $75K/yr

Full-time

Medical, Retirement, PTO

Posted 24 days ago

University Of Chicago rating

8.1

Company rating: 8.1 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

160th of 617 rated colleges and universities

Job description

Department

Law Registrar's Office


About the Department

The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School's Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.


Job Summary

The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School's Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Responsibilities

  • Responsible forprocesses related to student accommodationsimplementation andtracking as well asquarterlyfinal exam administration.

  • Supports course evaluations, gradereporting,graduationtrackingand ceremonies.

  • Fulfills requests for academic records/forms/letters/transcripts, process enrollment and continuing legal education certifications.

  • Coordinates bar certifications and tracking.

  • Supportsclassroom reservations andmake-up classscheduling.

  • Performs audits of student/coursedata;and images files to student and course records.

  • Prepares student and course databases in support of registration audits and processing.

  • Processes and tracks studentpetitions;and ensures the maintenance ofaccuraterecords in all areas.

  • Processes and tracks registration waitlists and petitions, and related communications.

  • SupportstheRegistrar's Office with projects related tocompiling and verifying student and course data,degree audits and certification,and data analysis.

  • Acts asGraduationCo-Coordinator.

  • Validates enrollment records in the student information system. Contributes to the creation of the course schedule and the assignment of classrooms.

  • Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via emailregardingprocesses, policies, or errors on enrollment, grading, scheduling, degrees, etc.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.


Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


Certifications:

---

Preferred Qualifications

Education:

  • Bachelor'sdegreein related fieldstrongly preferred.

Experience:

  • Minimum two years of experience in an administrative rolestronglypreferred.

  • Prior experience in an academic department and working with faculty and studentsstronglypreferred.

  • Experience handling confidential data, experience with student recordsstronglypreferred.

Technical Skills or Knowledge:

  • Ability to learn newprocesses and procedures in varioussystems, including student databaseslikePeopleSoft, seating chart software, and similar programs.

  • Excel Assessment test.

Preferred Competencies

  • Exceptional customer service skills that reflect a positive attitude, tact, discretion, and diplomacy.

  • Excellent written and verbalcommunicationsskills.

  • Strong organizational, multitasking and follow-through skills; attention to detail.

  • Accept supervision andto workcollaboratively with a team, as well as ability to work independently and to function effectively, at times, with minimal supervision.

  • Ability to learnskills quickly, take initiative, and work independently to solve problems.

Application Documents

  • Resume/CV (required)

  • Cover Letter (preferred)


The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Student Affairs & Services


Role Impact

Individual Contributor


Scheduled Weekly Hours

37.5


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Pay Rate Type

Salary


FLSA Status

Exempt


Pay Range

$65,000.00 - $75,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.


Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.


Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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