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Public Records Manager Jobs in Colorado (NOW HIRING)

City of Greeley

Police Records Supervisor

Greeley, CO · On-site

$29.23 - $42.38/hr

... of public resources while offering meaningful and comparable rewards. This approach ensures that ... Job Summary The Police Records Supervisor oversees the daily function of the Records Department and ...

City of Greeley

Police Records Supervisor

Greeley, CO · On-site

$29.23 - $42.38/hr

... of public resources while offering meaningful and comparable rewards. This approach ensures that ... Job Category Management * Posting Date 06/24/2026, 05:42 PM * Locations 2875 W 10th St, Greeley, CO ...

Arvada

Police Digital Records Technician

Arvada, CO

$27.86 - $38.09/hr

... managing, reviewing, redacting, and releasing police records and digital evidence. If you're detail-oriented, tech-savvy, organized, and committed to public service, we encourage you to apply!

Fox Rothschild

Risk Mitigation Analyst

Denver, CO · On-site

As a member of the Knowledge Management Department, the Risk Mitigation Analyst conducts hands-on, detail-oriented public records and investigative research in support of the firm's client ...

City of Evans

Police Records Specialist

Evans, CO · On-site

Performs a wide variety of complex document and records management duties related to confidential ... Experience in public/municipal sector. Colorado Crime Information Center (CCIC) Certification.

City of Edgewater

Records Clerk Assistant

Lakewood, CO · On-site

$16.50 - $21.75/hr

... the general-public. · Performing non-emergency telephone and walk-in receptionist duties ... EDUCATION/EXPERIENCE · High School Diploma · Experience in secure records management preferred.

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Public Records Manager information

What does a public records manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.

What are the key skills and qualifications needed to thrive as a public records manager?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What are some common challenges faced by public records managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

Are public records managers in demand?

Public records managers are in demand due to increasing government and organizational needs for efficient recordkeeping, compliance, and data management. The role often requires knowledge of records management systems, legal regulations, and certifications such as the Certified Records Manager (CRM). Employment prospects are generally stable, especially in government agencies and large institutions that handle significant volumes of public records.

How much do public records managers get paid?

Public records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and the size of the organization. Salaries can vary based on certifications, technical skills, and the complexity of records handled.

What are the most commonly searched types of Public Records jobs in Colorado?

The most popular types of Public Records jobs in Colorado are:

What are popular job titles related to Public Records Manager jobs in Colorado?

For Public Records Manager jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Public Records Manager jobs in Colorado look for?

The top searched job categories for Public Records Manager jobs in Colorado are:

What cities in Colorado are hiring for Public Records Manager jobs?

Cities in Colorado with the most Public Records Manager job openings:

Public Records Manager jobs near you

Police Records Supervisor

Greeley, CO • On-site

City of Greeley

7.2

Company rating: 7.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

624th of 852 rated public administrative organizations

Great coworkers

People enjoy working here

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Learn more about City of Greeleyexternal

$29.23 - $42.38/hr

Full-time

Re-posted 7 days ago

Job description


Anticipated Hiring Range: $29.23 - $38.73
Full Salary Range: $29.23 - $42.38
Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.
City of Greeley's Total Rewards
The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence andinvesting in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards. This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.
Benefits: This position is benefits eligible. Please view our benefits guide here.
Job Summary
The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff.
Experience, Education, and Skills
Minimum Requirements
  • High school diploma or equivalent.
  • Three (3) years of relevant experience
  • Extensive knowledge of software specific to the Records Department.
  • Extensive knowledge of the criminal justice system and the manner in which various entities interact.
  • Expertise in NIBRS reports criteria.
  • Current and valid certification in the Colorado Crime Information Center / National Crime Information Center computer systems.

OR
  • Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND
  • Possession of a valid driver's license.

Knowledge, Skills and Abilities
  • Strong leadership skills.
  • Ability to work with and handle difficult situations and people.
  • Ability to reason through complicated and unusual circumstances.
  • Ability to communicate via phone, e-mail, and in person with a variety of people in various departments.
  • Ability to respond promptly and fulfill requests in a timely manner.
  • Ability to prioritize tasks and adjust according to business needs.
  • Ability to conduct research and analyze potential solutions.

Travel
Category A-Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.
Essential Functions
  • Oversee daily operation of the Records Department to include, but not limited to, scheduling staff and ensuring functionality of equipment, software, and other tools.
  • Analyze, review, and conduct quality control of all work products to include, but not limited to, quality assurance checks, review of 'hot file' entries, and providing feedback to staff.
  • Mentor and supervise individual staff members to include, but not limited to, providing coaching, counseling, developing, directing, evaluating, assigning work, and assisting in interviewing and hiring.
  • Perform tasks that require expertise beyond that of the Records Specialists to include, but not limited to, sealing criminal justice records, processing confidential law enforcement investigative reports, validating property and persons entered into state and national databases, preparing bank deposits for funds received in records as payment for documents, and completing 'fast track' booking records received from the courts.
  • Receive and review requests for reports and documents, ensuring request is in compliance with state and federal statutes and prepare the documents accordingly.
  • Research, troubleshoot, and resolve issues and problems related to recordkeeping.
  • Guide and train new employees.
  • Evaluate departmental and City needs and assign tasks and staff to meet those needs.
  • Order office supplies.
  • Approve timecards.
  • Conduct employee evaluations.
  • Perform additional duties as assigned.
  • Performs other duties as assigned.

Supervisory Responsibilities
Organize and delegate assignments to team members; Hiring, training, motivating and coaching employees; Evaluate employee performance and goal setting; Hold employees accountable for assigned task and goals; Provide timely and constructive feedback and training opportunities; Provide training opportunities with a focus on employee development; Resolve conflicts and complaints; Analyzing information and processes and develop more effective or efficient processes; Establishing and achieving business and financial objectives; Ensure compliance with safety procedures
Work Environment and Physical Requirements
Work Environment
  • Safe to minimal hazards that are typical to an office environment.

Physical Requirements
  • Sitting for extended periods of time, walking, and carrying up to 25 pounds.
  • Manual dexterity to operate office equipment (computers, keyboards, copiers, etc.).
  • Maintain hands, arms, backs, legs, and feet in the same position for extended periods of time.
  • Communication skills enough to convey information verbally and in writing.
  • Vision enough to perform physical activities and read computer keyboards, reference books, and other written documents, and safely operate motor vehicles and other equipment.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .
Conditions of Employment: The City of Greeley is an at-will employer. Employees and the City may terminate employment at any time for any reason. Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.

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