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How much do academic records coordinator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for academic records coordinator in the United States is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.48 per hour, depending on experience, location, and employer.

What are Academic Records Coordinators?

Academic Records Coordinators are professionals who manage student academic records at educational institutions such as colleges and universities. They ensure that student data, such as transcripts, grades, enrollment information, and degree progress, is accurately maintained and updated in institutional databases. Their responsibilities may also include processing requests for transcripts, verifying graduation requirements, and assisting with registration and course scheduling. Academic Records Coordinators play a critical role in upholding the integrity and confidentiality of student records, often working closely with faculty, staff, and students.

What is the difference between Academic Records Coordinator vs Registrar?

AspectAcademic Records CoordinatorRegistrar
CredentialsTypically requires a bachelor's degree in education, administration, or related fieldRequires a bachelor's degree; often a master's in education administration or related field
Work EnvironmentWorks in academic offices, handling student records and data managementWorks in administrative offices, overseeing student registration, records, and compliance
Employer & IndustryEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonAcademic Records Coordinator vs Registrar

The Academic Records Coordinator primarily manages student records and data entry, focusing on accuracy and confidentiality. The Registrar has broader responsibilities, including overseeing registration, compliance, and official recordkeeping. While both roles require similar credentials and work in educational settings, the Registrar's role is more comprehensive and administrative.

What are the key skills and qualifications needed to thrive as an Academic Records Coordinator, and why are they important?

To thrive as an Academic Records Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor's degree. Familiarity with student information systems (such as Banner or PeopleSoft), data management software, and FERPA compliance is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you interact effectively with students, faculty, and staff. These skills ensure accurate record management, data integrity, and efficient support for institutional operations.

How does an Academic Records Coordinator typically collaborate with other departments within an educational institution?

Academic Records Coordinators regularly work with departments such as Admissions, Registrar, Financial Aid, and Academic Advising to ensure the accuracy and confidentiality of student records. They may coordinate transcript evaluations, verify graduation requirements, and respond to records-related inquiries from faculty or staff. Strong communication and organizational skills are essential, as the role often requires balancing multiple requests and maintaining compliance with institutional and legal guidelines. Collaboration is a key part of the job, fostering smooth information flow across campus units.
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Academic Records Coordinator jobs near you
Infographic showing various Academic Records Coordinator job openings in the United States as of July 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 90% In-person, and 10% Hybrid job distribution, with an average salary of $46,876 per year, or $22.5 per hour.
Coordinator, Academic Records

Coordinator, Academic Records

University of Arizona

Tucson, AZ • On-site

Other

Posted 27 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

383rd of 611 rated colleges and universities

Job description

Academic Records Oversight

  • Support the integrity, accuracy, and maintenance of student academic records, including document review, processing, and archiving.
  • Ensure compliance with institutional policies and regulatory requirements in all record-related activities. 

Case Management and Escalation Support

  • Independently manage and resolve complex and escalated cases involving academic records, enrollment, registration, and grading.
  • Provide guidance and support to student workers and unit specialists, assisting department leadership with issue resolution and decision-making across RRT functions. 

Systems and Operations Support

  • Act as a liaison between the Office of the Registrar and technical support teams to address system functionality, updates, and process improvements related to records and enrollment systems.

Records Management and Compliance

  • Support and maintain student records retention practices, including reviewing, verifying, and maintaining documentation in accordance with institutional policies and quality assurance standards.
  • Perform other duties as assigned, demonstrating flexibility and responsiveness to evolving operational needs within academic records and registrar services.

Knowledge, Skills, and Abilities:

  • Excellent attention to detail skills.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work well within a team and in group settings.
  • Proven track record of the ability to work independently and efficiently.
  • Workplace agility and adaptation skills when facing necessary change.

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