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How much do academic records coordinator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for academic records coordinator in the United States is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.48 per hour, depending on experience, location, and employer.

What is an academic records coordinator?

Academic Records Coordinators are professionals who manage student academic records at educational institutions such as colleges and universities. They ensure that student data, such as transcripts, grades, enrollment information, and degree progress, is accurately maintained and updated in institutional databases. Their responsibilities may also include processing requests for transcripts, verifying graduation requirements, and assisting with registration and course scheduling. Academic Records Coordinators play a critical role in upholding the integrity and confidentiality of student records, often working closely with faculty, staff, and students.

What is the difference between Academic Records Coordinator vs Registrar?

AspectAcademic Records CoordinatorRegistrar
CredentialsTypically requires a bachelor's degree in education, administration, or related fieldRequires a bachelor's degree; often a master's in education administration or related field
Work EnvironmentWorks in academic offices, handling student records and data managementWorks in administrative offices, overseeing student registration, records, and compliance
Employer & IndustryEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonAcademic Records Coordinator vs Registrar

The Academic Records Coordinator primarily manages student records and data entry, focusing on accuracy and confidentiality. The Registrar has broader responsibilities, including overseeing registration, compliance, and official recordkeeping. While both roles require similar credentials and work in educational settings, the Registrar's role is more comprehensive and administrative.

What are the key skills and qualifications needed to thrive as an academic records coordinator, and why are they important?

To thrive as an Academic Records Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor's degree. Familiarity with student information systems (such as Banner or PeopleSoft), data management software, and FERPA compliance is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you interact effectively with students, faculty, and staff. These skills ensure accurate record management, data integrity, and efficient support for institutional operations.

How does an academic records coordinator typically collaborate with other departments within an educational institution?

Academic Records Coordinators regularly work with departments such as Admissions, Registrar, Financial Aid, and Academic Advising to ensure the accuracy and confidentiality of student records. They may coordinate transcript evaluations, verify graduation requirements, and respond to records-related inquiries from faculty or staff. Strong communication and organizational skills are essential, as the role often requires balancing multiple requests and maintaining compliance with institutional and legal guidelines. Collaboration is a key part of the job, fostering smooth information flow across campus units.
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Academic Records Coordinator jobs near you
Infographic showing various Academic Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 55% Full Time, and 45% Part Time. Highlights an 100% In-person job distribution, with an average salary of $46,876 per year, or $22.5 per hour.

Assessments & Academic Records Coordinator

University of Oklahoma

Norman, OK • On-site

$24.18/hr

Other

Re-posted 8 days ago

University Of Oklahoma rating

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

Pay Range: Targeted salary up to $24.18 per hour, based upon experience
Benefits Eligible: Yes
Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m.
Travel: Not required
Position Introduction:
The Assessments and Academic Records Coordinator serves a critical role in supporting the College of Law's academic quality, accreditation compliance, student learning assessment, and academic records operations. This position is responsible for coordinating assessment activities across the JD, MLS, and LLM programs while also assisting with registrar functions related to academic records, reporting, degree audits, and student progression.
Essential Duties and Responsibilities:
  • Coordinate the collection, organization, and analysis of direct and indirect student learning assessment data.
  • Maintain assessment plans for JD, MLS, and LLM programs consistent with ABA Standards and institutional requirements.
  • Support faculty in the development and implementation of assessments aligned with program learning outcomes.
  • Compile and prepare annual assessment reports and supporting documentation for internal and external review.
  • Track assessment cycles and ensure timely completion of assessment activities.
  • Maintain assessment databases and repositories of assessment evidence.
  • Assist faculty committees with curriculum assessment, program review, and continuous improvement initiatives.
  • Manage longitudinal data related to bar passage, course evaluations, and graduation competencies.
  • Coordinate collection and analysis of course evaluations and other student feedback instruments.
  • Assist with maintenance of student academic records and ensure compliance with university policies and federal regulations.
  • Support registration, enrollment, course scheduling, and records management processes.
  • Conduct degree audits and monitor student progress toward graduation requirements.
  • Assist with graduation certification and degree conferral processes.
  • Prepare academic reports related to enrollment, retention, graduation, and bar passage outcomes.
  • Assist with transcript processing, certification requests, and records verification.
  • Provide training and guidance to faculty regarding assessment best practices and reporting requirements.
  • Coordinate workshops and professional development opportunities related to assessment and accreditation.
  • Support academic committees through meeting preparation, documentation, and follow-up activities.
  • Promote a culture of evidence-based decision-making and continuous improvement throughout the College.
Reports jointly to the Associate Dean for Academic Affairs and the Registrar, with responsibilities supporting both assessment and academic records functions across the College of Law.
View full job description
Required Education and Experience:
  • Bachelor's degree.
  • 24 months of project management or related experience.
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.
Department Preferences:
  • Juris Doctor degree from an accredited institution.
  • Experience with accreditation, assessment, or institutional effectiveness processes.
  • Experience with student information systems, learning management systems, and data visualization tools.
  • Familiarity with survey design, assessment methodologies, and statistical analysis.
  • Two years of experience in higher education administration, assessment, institutional research, registrar operations, academic affairs, or a related field.
  • Strong analytical, organizational, and project management skills.
  • Excellent written and verbal communication skills.
  • Experience working with databases, spreadsheets, and reporting tools.
  • Ability to manage multiple projects and deadlines simultaneously.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.

Hiring Contingent Upon a Background Check: Yes
Norman Campus: If you are selected as a finalist for a position that supports the Norman Campus, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy .
Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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About University of Oklahoma

Sourced by ZipRecruiter

The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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