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Academic Program Coordinator Jobs (NOW HIRING)

The Pennsylvania State University

$40K - $64K/yr

None If filled as Academic Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience ...

NorthEastern

Academic Program Coordinator

Boston, MA

The Department of Chemical Engineering in the College of Engineering is seeking a highly motivated Academic Program Coordinator (APC) to join their team and provide integral support to this growing ...

The Pennsylvania State University

$38K - $55K/yr

The Academic Program Coordinator helps create a welcoming, responsive, and efficient office environment, ensuring that students receivetimelyandaccurateinformation and support. This role supervises ...

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How much do academic program coordinator jobs pay per year?

As of Jul 2, 2026, the average yearly pay for academic program coordinator in the United States is $57,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $67,000.00 per year, depending on experience, location, and employer.

What does an Academic Program Coordinator do?

An Academic Program Coordinator is responsible for managing and supporting the administrative aspects of academic programs within educational institutions. This includes tasks such as scheduling courses, assisting faculty and students, coordinating program events, ensuring compliance with institutional policies, and maintaining program records. They often serve as a liaison between faculty, students, and administration to ensure the smooth operation of academic programs. Their role is crucial for facilitating effective communication and organization within educational departments.

What are the key skills and qualifications needed to thrive as an Academic Program Coordinator, and why are they important?

To thrive as an Academic Program Coordinator, you need strong organizational abilities, experience in higher education administration, and typically a bachelor’s degree in education or a related field. Familiarity with student information systems, scheduling software, and office productivity tools like Microsoft Office is essential. Outstanding communication, attention to detail, and problem-solving skills help build relationships with students, faculty, and staff. These skills ensure efficient program operations, effective coordination, and a positive academic environment.

What are some common challenges faced by Academic Program Coordinators when managing multiple academic programs simultaneously?

Academic Program Coordinators often juggle several programs at once, which can present challenges such as balancing competing priorities, managing tight deadlines, and ensuring consistent communication among faculty, students, and administrative staff. Staying organized and proactive is essential, as coordinators must track program requirements, schedule courses, and address student concerns promptly. Effective time management and strong interpersonal skills help coordinators successfully navigate these challenges while maintaining the quality and integrity of each program.

What is the difference between Academic Program Coordinator vs Academic Advisor?

AspectAcademic Program CoordinatorAcademic Advisor
CredentialsBachelor's degree often required; certifications varyBachelor's degree typically required; certifications less common
Work EnvironmentAdministrative offices, program planning settingsStudent services, counseling offices
Employer & Industry UsageColleges, universities, educational institutionsColleges, universities, academic support services
Primary FocusDeveloping and managing academic programsGuiding students on academic planning and course selection

While both roles are vital in educational settings, Academic Program Coordinators focus on managing and developing academic programs, whereas Academic Advisors primarily assist students with academic planning and course choices. Understanding these differences helps clarify career paths and job expectations in higher education.

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Academic Program Coordinator jobs near you
Infographic showing various Academic Program Coordinator job openings in the United States as of June 2026, with employment types broken down into 7% As Needed, 50% Full Time, 9% Part Time, 4% Temporary, and 30% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $57,297 per year, or $27.5 per hour.
Academic Program Coordinator

Academic Program Coordinator

University of Delaware

Newark, DE • On-site

Full-time

Posted 11 days ago

University Of Delaware rating

5.5

Company rating: 5.5 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

520th of 544 rated colleges and universities

Job description

Academic Program Coordinator
Job no: 503205
College / VP Area: College of Health Sciences
Work type: Staff
Location: Newark, DE
Categories: Academic Administration, Full Time, Program/Project Management
Curious about the full value of working at UD? In addition to salary, our Total Rewards benefits and Compensation Estimator give you a clear view of the complete package.
PAY GRADE: 29E
CONTEXT OF THE JOB:
Under the limited supervision of the Business Administrator II, Department Chair, and Associate Department Chair in the Department of Kinesiology & Applied Physiology, the Academic Program Coordinator manages the administration of the department's undergraduate programs, serves as liaison with University faculty, staff, students, and off-campus organizations/contacts, and is responsible for the programs, department, and university policy applications. This position coordinates all undergraduate administrative activities across multiple academic programs, specialized record keeping and database management, and information gathering projects. This position operates with a high degree of autonomy and exercises independent judgment in managing academic operations, student data, program compliance, and recruitment initiatives. The Academic Program Coordinator serves as a primary liaison among students, faculty, and university offices to ensure efficient program administration and adherence to institutional policies and accreditation standards.
The Department of Kinesiology & Applied Physiology is recognized as one of the nation's top doctoral programs by the National Academy of Kinesiology. It encompasses three undergraduate programs and six graduate programs, enrolling approximately 750 undergraduate students and 120 graduate students. The Department is supported by 43 faculty and professional staff, including PhD faculty who lead independent research programs with a combined $2.5 million in annual research expenditures.
MAJOR RESPONSIBILITES:
  • Manage the daily administrative operations for KAAP undergraduate programs.
  • Interpret University and departmental academic policies.
  • Serve as the primary liaison with the Registrar's Office, Transfer Credit Office, College of Health Sciences, faculty, advisors, and other University partners to support undergraduate academic operations and resolve related issues.
  • Monitor student enrollment, academic progression, and performance data in collaboration with departmental leadership, Program Directors, and Academic Advisors to support academic planning, reporting, accreditation, assessment, and strategic decision-making.
  • Maintain comprehensive student records, databases, departmental files, and academic documentation, ensuring data integrity and compliance with University, state, and federal regulations.
  • Coordinate undergraduate recruitment, outreach, communication campaigns, social media content, advising publications, admissions events, Convocation, workshops, and alumni relations efforts in partnership with departmental and University stakeholders.
  • Coordinate compliance efforts for clinical education and manage Contracts+ processes for academic and clinical agreements, including initiation, tracking, and facilitation through execution.
  • Manage course scheduling activities, including semester courses, labs, classroom calendars, final exams, Teaching Assistant assignments, reserve caps, course evaluations, permits, and scheduling conflict resolution while ensuring alignment with program requirements and accreditation standards.
  • Coordinate transfer course reviews, curriculum updates, course catalog revisions, Curriculog proposals, and approval processes for new courses and curriculum changes.
  • Provide advising and administrative support related to student inquiries, academic issues, unofficial transcript review, award nominations, and departmental student services.
  • Serve as ex officio member of the Curriculum Committee; attend department meetings and prepare meeting minutes as needed.
  • Assist with special projects and perform other job-related duties as assigned.

QUALIFICATIONS:
  • Bachelor's degree and three years of college admission/advisement experience, or an equivalent combination of education and experience.
  • Ability to make independent decisions and judgments in keeping with the level of the position.
  • Ability to plan, prioritize, balance, and review a variety of projects that must be completed simultaneously and on time.
  • Ability to interpret and enforce complex academic policies and regulations.
  • Experience in leading process improvements, managing projects, and implementing initiatives within higher education settings.
  • Effective organizational, interpersonal, and communication skills with the ability to influence and collaborate across multiple stakeholders.
  • Strong decision-making and problem-solving skills with the capacity to exercise sound judgment.
  • Advanced proficiency in data analysis and reporting using spreadsheet, database, and presentation software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Demonstrated commitment to fostering a culture of belonging.
  • Experience extracting and analyzing student data from enterprise systems (e.g., UDSIS) preferred.
  • Experience with course registration and scheduling preferred.

SPECIAL REQUIREMENTS:
  • Will occasionally be required to work evenings and weekends.
  • This is a hybrid schedule of remote and in-office work, which is subject to change at the discretion of the Department, College or University.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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