ZipRecruiter

Log In

1

Academic Program Assistant Jobs (NOW HIRING)

University of Utah

Academic Program Manager

Campus, IL

$54K - $55K/yr

Exam Management & Administration: * Assist in the administration of student exams for Phase 2 ... Develops and implements program ideas into successful academic and research programs; demonstrated ...

WSU -

Academic Program Coordinator

Dayton, OH · On-site

$45K/yr

The Academic Program Coordinator is responsible for planning, executing, and managing academic ... Facilitate the hiring of graduate assistants. Keep students and faculty informed of current ...

University of Utah

Academic Program Manager

Campus, IL

$54K - $55K/yr

Exam Management & Administration: * Assist in the administration of student exams for Phase 2 ... Develops and implements program ideas into successful academic and research programs; demonstrated ...

University of Utah

Academic Program Manager

Campus, IL

$54K - $55K/yr

Exam Management & Administration: * Assist in the administration of student exams for Phase 2 ... Develops and implements program ideas into successful academic and research programs; demonstrated ...

next page

Showing results 1-20

People also search for

All JobsAcademic Program Assistant Jobs

Academic Program Assistant information

See salary details

$9

$18

$30

How much do academic program assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for academic program assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What cities are hiring for Academic Program Assistant jobs? Cities with the most Academic Program Assistant job openings:
What are the most commonly searched types of Academic Program jobs? The most popular types of Academic Program jobs are:
What states have the most Academic Program Assistant jobs? States with the most job openings for Academic Program Assistant jobs include:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in the United States as of May 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.
Academic Program Assistant

Academic Program Assistant

University of Southern California

Los Angeles, CA • On-site

$40.40K - $51.20K/yr

Full-time

Posted 9 days ago

University Of Southern California rating

8.3

Company rating: 8.3 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

92nd of 529 rated colleges and universities

Job description

Academic Program Assistant
USC Department of Psychiatry and the Behavioral Sciences is seeking an Academic Program Assistant to support the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs. This role will serve as the lead coordinator for the Consultation-Liaison Psychiatry Fellowship and will provide essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership.
The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage multiple priorities in a fast-paced academic environment while maintaining a professional and welcoming demeanor.
Essential Job Duties include but are not limited to:
Consultation-Liaison Psychiatry Fellowship
  • Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
  • Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
  • Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
  • Support curriculum implementation and coordinate key program events (e.g., orientation, retreat, graduation, annual review, board review).
  • Coordinate recruitment, onboarding, and offboarding processes, including interview logistics, communications, application materials, and NRMP rank list support.
  • Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements.
  • Provide administrative support to program leadership, including scheduling meetings, preparing materials, taking minutes, and managing communications.
  • Coordinate meetings for fellows, faculty, and program committees (e.g., Clinical Competency Committee, program meetings).
  • Maintain and update required program data across systems (e.g., ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys.
  • Assist with trainee reimbursements, time-off tracking, badging, and day-to-day program operations in collaboration with GME offices.
  • Perform other related duties as assigned.

Psychiatry Residency Program
  • Manage trainee scheduling (Amion) and resolve scheduling conflicts, including coordination with other residency programs.
  • Administer MyEvaluations, including tracking evaluations, maintaining records, monitoring onboarding completion, and supporting lecture attendance tracking.
  • Generate and distribute routine evaluation reports (monthly, quarterly, and semi-annual) and support reporting for Program Evaluation Committee and Clinical Competency Committee.
  • Maintain and update evaluation tools and forms.
  • Coordinate recruitment activities, including virtual interview logistics and communications with faculty and applicants.
  • Support onboarding processes, including coordination with GME for trainee accounts (e.g., Medmail, USC ID).
  • Assist with scheduling and coordination of didactics and program meetings.
  • Partner with program leadership and GME to review scheduling, evaluations, and program processes.

Child and Adolescent Psychiatry Fellowship
  • Manage trainee scheduling (Amion) and maintain rotation schedules.
  • Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, and generating reports.
  • Maintain onboarding documentation and monitor completion of required onboarding tasks.
  • Coordinate with program leadership and other coordinators to ensure timely completion of program requirements.

Required Qualifications
  • Bachelor's degree or combined experience/education as a substitute.
  • Experience in higher education, academic administration, and/or customer service.

Preferred Qualifications
  • Bachelor's degree and/or TAGME certification.
  • At least 1 year of relevant experience.
  • Experience in graduate medical education, higher education administration, or student services.

Strong Candidates Will Demonstrate
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong attention to detail and organizational skills.
  • Ability to plan, implement, and coordinate program logistics.
  • Experience with database management and data entry.
  • Effective problem-solving and project coordination skills.
  • Ability to manage multiple deadlines, shifting priorities, and competing demands.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
The position is hybrid on-site and employee must report to work at the Los Angeles Medical Center (LAGMC) and the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.
The hourly rate range for this position is $25.32 - $33.95. This is a one-year fixed term position with the possibility of renewal. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$145116.htmld

What University Of Southern California employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

University of Southern California logo

About University of Southern California

Sourced by ZipRecruiter

The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

View All University of Southern California Jobs

Apply