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Academic Program Assistant Jobs (NOW HIRING)

The Pennsylvania State University

... Academic Program Coordinator to provide comprehensive administrative and program support for the ... Support student organizations associated with the department. * Assist with undergraduate ...

Learn It Systems

Academic Program Supervisor

Queens, NY · On-site

$64K/yr

The Program Supervisor will assist in managing and supporting the day-to-day operations for ... The Academic Program Supervisor works closely with Learn It's staff to create the most effective ...

Jefferson

Program Assistant JCIPE

Philadelphia, PA · On-site

$37K - $47K/yr

Program Assistant The Program Assistant provides administrative, operational, and programmatic support for academic programs, initiatives, and events within an educational setting. Reporting to ...

Learn It Systems

Academic Program Supervisor

Queens, NY · On-site

$64K - $70K/yr

The Program Supervisor will assist in managing and supporting the day-to-day operations for ... The Academic Program Supervisor works closely with Learn It's staff to create the most effective ...

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How much do academic program assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for academic program assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What cities are hiring for Academic Program Assistant jobs?

Cities with the most Academic Program Assistant job openings:

What are the most commonly searched types of Academic Program jobs?

The most popular types of Academic Program jobs are:

Who are the top companies hiring for Academic Program Assistant jobs?

The top employers for Academic Program Assistant jobs are:

What states have the most Academic Program Assistant jobs?

States with the most job openings for Academic Program Assistant jobs include:

What are popular job titles related to Academic Program Assistant jobs?

For Academic Program Assistant jobs, the most frequently searched job titles are:

Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Academic Program Coordinator

Fort Worth, TX • On-site

University of North Texas System
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of North Texas Systemexternal

Full-time

Posted 24 days ago

Job description

Title: Academic Program Coordinator

Employee Classification: Academic Program Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-VP, Academic Innovation

Department: HSC-Academic Innovation-300530

Job Location: Fort Worth

Salary: Salary commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
 
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
 
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
 

Department Summary

The Department of Continuing Education and Assessment partners with subject matter experts and course directors to design, deliver, and evaluate accredited continuing education (CE) that enhances competence, performance, and interprofessional collaboration across the healthcare team. Programs are informed by practice gaps, aligned with accreditation standards, and delivered through formats such as live and virtual courses, conferences, workshops, regularly scheduled series (RSS), and online modules. The CE team uses data-driven methods to assess learning outcomes, track performance improvement, and demonstrate the real-world impact of CE on clinical practice, patient care, and community health.

Position Overview

The Academic Program Coordinator plays a key administrative role in supporting the planning, coordination, and documentation of accredited continuing education (CE) activities for healthcare professionals. This position ensures the seamless execution of CE programs by managing timelines, assisting with accreditation documentation, coordinating communications with course faculty and internal/external stakeholders, and maintaining CE activity records in compliance with accreditation standards.
Working closely with CE team members, course planners, and internal/external collaborators, the Academic Program Coordinator supports the delivery of high-quality continuing education that enhances professional competence and improve healthcare outcomes.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Excellent written and verbal communication skills.
  • Attention to detail and commitment to maintaining accurate records.
  • Familiarity with or willingness to learn CE/CPD accreditation requirements (e.g., ACCME, ANCC, ACPE, Joint Accreditation.)
  • Comfortable working in a fast-paced, collaborative team environment with all stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint.)
  • Customer-focused mindset when responding to learner inquiries.

Preferred Qualifications

  • Bachelor’s degree in education, public health, business administration, or related field preferred
  • Two (2) or more years of experience in a higher education, healthcare, or continuing education setting.
  • Experience working with learning management systems (e.g., EthosCE), project management tools (e.g., ClickUp,), and/or online form platforms.

Job Duties

  • Assist with the coordination and scheduling of CE activities, including regularly scheduled series (RSS), conferences, workshops, and online learning modules.
  • Support the planning team by maintaining activity timelines, organizing CE intake meetings, and monitoring progress toward deliverables.
  • Prepare and distribute agendas, meeting minutes, and follow-up documentation for planning and implementation meetings.
  • Assist in preparing, collecting and maintaining required accreditation documentation (e.g., financial disclosures, needs assessments, evaluation summaries) and ensure timely entry of data into the Learning Management System (LMS).
  • Support the implementation of CE evaluations and learner feedback tools in LMS; compile results for reporting purposes.
  • Respond to learner inquiries and communications in a timely, courteous, and accurate manner, ensuring a positive experience.
  • Maintain accurate and organized records of CE activities, including contracts, communications, and participant data, in accordance with institutional and accrediting body standards.
  • Serve as a liaison to speakers, faculty, and internal/external collaborators, for information requests, materials submissions, and scheduling support.
  • Assist with the coordination of logistics for live and virtual CE activities, including room reservations, audiovisual setup, and registration support.
  • Participate in internal accreditation reviews/audits, process improvement processes, and accreditation site visits audits.
  • Assist with special projects and administrative support needs across the CE team as assigned.

Physical Requirements

  • Communicating with others to exchange information.
  • Sedentary work that primarily involves sitting/standing.

Environmental Hazards

  • No adverse environmental conditions expected.

Work Schedule

Monday–Friday, 8:00am–5:00pm, on campus, with a flexible work arrangement and the possibility of hybrid work.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.