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Academic Program Assistant Jobs in Florida (NOW HIRING)

Ucf

Manager, Academic Program

Orlando, FL · On-site

$48K - $54K/yr

UCF's Office of Undergraduate Studies seeks a Manager, Academic Program to join their team. This ... Directly supervises one or more student assistants, providing guidance, task management, and ...

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for academic program assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.29 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Florida? The most popular types of Academic Program jobs in Florida are:
What cities in Florida are hiring for Academic Program Assistant jobs? Cities in Florida with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 62% Full Time, 34% Part Time, 2% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $28,873 per year, or $13.9 per hour.
Academic Program Specialist

Academic Program Specialist

University of South Florida

Saint Petersburg, FL • On-site

Full-time

Posted 4 days ago

New

University Of South Florida rating

7.5

Company rating: 7.5 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

273rd of 552 rated colleges and universities

Job description


The Academic Program Specialist performs specialized administrative work in support of the Muma College of Business, St. Petersburg Undergraduate Office. This position provides administrative coordination for assigned undergraduate programs, serving as a point of contact to students, prospective students, advisors, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.
This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as BANNER/OASIS, FAST, and GEMS, and must be able to produce documents using word processing and spreadsheet software.
Responsibilities
  • Supports student administration through preparation of tuition waivers, processing course permits, maintaining student files and records, conducting graduation checks, and fulfillment of other student-related administrative requirements.
  • Supports the department recruitment and admissions process. Prepares correspondence and mailings to applicants and prospects, maintains applicant records, and organizes information for review by faculty.
  • Communicates with students regarding academic program, prerequisites, and course selection. Notifies students with substandard academic grades and issues. Schedules appointments and prepares student files for advising.
  • Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, maintaining course inventory, etc.
  • Enters information into BANNER/OASIS student database system.
  • Fulfills administrative requirements (HR) for appointment of graduate and teaching assistantships.
  • Creates informational materials, recruitment brochures, and web site content describing departmental programs.
  • Event Planning and coordination for orientation, check in, clean up for the college events. Creating flyers, marketing the event across campus, guests, and volunteers, parking arrangements, meals.
  • Performs other administrative duties as assigned in support of the academic mission of the department.

Preferred Skills
  • Proficient in MS Suite (especially in word & excel)
  • Understands shared drives
  • Ability to learn USF system software and apply knowledge to other areas that assist the program
  • Attention to detail

Qualifications
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
  • (a) Two years of direct experience for an associate degree;
  • (b) Four years of direct experience for a bachelor's degree;

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About University of South Florida

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The University of South Florida (USF), located in Tampa, FL, US, is a highly respected, long-standing institution specializing in teaching, research, and public service. It operates within the higher education industry and offers over 180 undergraduate, graduate, specialist, and doctoral degree programs, across disciplines ranging from arts and sciences to business, engineering, and healthcare. Founded in the year 1956, USF has relentlessly strived to develop an environment conducive to learning and research, which over the years, has earned it a preeminent status among public universities across the globe. USF's mission is to foster a vibrant, student-centric learning environment that instills an expansive intellectual foundation to drive success. USF is known for its considerable impact on regional and state economies, contributing $5 billion annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Tampa, FL, US

Year founded

1956

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