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Academic Program Assistant Jobs in Florida (NOW HIRING)

Foundation Academies

Academic Coach

Cutler Bay, FL · On-site

$50K/yr

... programs. Assist the Assistant Superintendent with professional development and onboarding of new academic staff. Communication and Reporting Provide regular updates to the Assistant Superintendent ...

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How much do academic program assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for academic program assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.29 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Florida? The most popular types of Academic Program jobs in Florida are:
What cities in Florida are hiring for Academic Program Assistant jobs? Cities in Florida with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Academic Program Specialist I

Academic Program Specialist I

University of Florida

Gainesville, FL • On-site

$51K - $55K/yr

Full-time

Posted 4 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

304th of 529 rated colleges and universities

Job description

Academic Program Specialist I
Job no: 539748
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Education/Training/Instructional Design
Department:19010200 - EG-ACADEMIC PROGRAMS
Classification Title:
Academic Program Spec I
Classification Minimum Requirements:
Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
Job Description:
This position has the title of Program Coordinator for Graduate Recruiting and Undergraduate Research and serves as program coordinator and assistant to the Director and Assistant Director of Graduate Recruiting and Undergraduate Research at the Herbert Wertheim College of Engineering. Works with staff, current and prospective students, College and University administration, and University vendors. Coordinates and assists with matters including, but not limited to, graduate student recruiting, admissions, records, undergraduate research, fiscal management, and website/social media management. Exercises independent judgment and decision-making, and communicates effectively verbally and in writing. Handles confidential files and communications with discretion. Uses high level of attention to detail.
Working hours for this position are typically Monday - Friday from 8:00 am - 5:00 pm, but does require flexibility for evening, weekend and/or holiday work for major recruiting events. May require out of state and overnight travel.
Event Planning/Graduate Recruiting
  • Organizes catering, swag/info packets, current student volunteers, travel assistance, housing accommodations, etc. for graduate recruitment events
  • Serves as primary contact between UF vendors for collaboration with all HWCOE recruiting events and programs
  • Manages room reservations for all graduate recruiting and Engineering Graduate Student Council events
  • Coordinates prospective and admitted student webinars via Zoom
  • Handles all aspects of travel arrangements for prospective graduate student travel (e.g., hotel liaison, charter bussing, airport shuttle arrangements, reimbursement processing)
  • Manages the Lunch & Lab with a Graduate Student program
  • Serves as the primary contact for UF Housing for all graduate recruiting events

Marketing/Website/Digital Support
  • Manages annual updates to event signage, swag ordering, recruitment display materials, various graduate recruiting event advertising
  • Manages all HWCOE Office of Graduate Recruiting websites (Graduate Student Affairs, SURF-REU Program, ENGINE), including new page creation, content creation (e.g., text, videos, online forms, pictures, galleries, etc. in coordination with the Director/Assistant Director and HWCOE Marketing & Communications team)
  • Responsible for creating and implementing a social media plan for HWCOE Office of Graduate Recruiting
  • Manages office digital signage (LED TV display near main office) geared toward current UF students

Fiscal Assistance
  • Reconciles all financial transactions for HWCOE Office of Graduate Recruiting (receipt/invoice collection, p-card, UFGO, Concur)
  • Maintains accurate and organized files/spreadsheets for receipts, invoices, purchase orders, etc.

Administrative Support/Other
  • Provides calendar/schedule support for Director/Assistant Director as needed
  • Maintains office supplies for Office of Graduate Recruiting
  • Responds promptly and appropriately to email inquiries
  • Performs related work as assigned and assists in the efficient operation of the office per the Associate Dean/Director/Assistant Director

Expected Salary:
$51,000-$55,000; commensurate with education and experience
Required Qualifications:
Bachelor's degree and two years of relevant experience, or an equivalent combination of education and experience.
Preferred:
Ability to demonstrate proficiency in Microsoft Office Suite, especially using Microsoft Excel to organize data.
  • Experience in graduate student affairs/recruitment or higher education administration
  • Experience with UF technical/computing platforms:
    • Computing (WordPress website management, UF Zoom Meetings & Webinars, Qualtrics, Canva)
    • Fiscal (UFGO, Concur, P-card)
    • Admissions (CollegeNet, Slate, Salesforce/Pardot)
    • Social Media (LinkedIn, Instagram, WhatsApp, etc.)
  • Knowledge of UF policies and procedures (student records, fiscal management, FERPA, event planning)

Special Instructions to Applicants:
In order to be considered for this position, you must upload a cover letter and resume with application.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Working hours for this position are typically Monday - Friday from 8:00 am - 5:00 pm, but does require flexibility for evening, weekend and/or holiday work for major recruiting events. May require out of state and overnight travel.
Position is re-posted, current applicants need not reapply.
Health Assessment Required:No
Advertised: 22 May 2026 Eastern Daylight Time
Applications close: 05 Jun 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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