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Academic Program Assistant Jobs in Florida (NOW HIRING)

University of South Florida

Student Asst

Tampa, FL · On-site

$14.50 - $18.25/hr

This role assists with daytoday tasks that support academic program coordination, data management ... Assist with additional tasks to support academic program administration

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How much do academic program assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for academic program assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.29 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Florida? The most popular types of Academic Program jobs in Florida are:
What cities in Florida are hiring for Academic Program Assistant jobs? Cities in Florida with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Academic Assistant II

Academic Assistant II

University of Florida

Gainesville, FL • On-site

$20 - $22/hr

Full-time

Medical, Retirement, PTO

Posted 2 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

304th of 529 rated colleges and universities

Job description

Academic Assistant II
Job no: 538311
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Student Services, Veteran's Preference Eligible
Department:16060000 - LS-ASTRONOMY
Classification Title:
Academic Assistant II
Classification Minimum Requirements
High school diploma or equivalent and three years of relevant experience.
Job Description:
The Academic Assistant II supports the Department of Astronomy's academic programs by coordinating courses, maintaining records, and assisting students and faculty. Responsibilities include:
Course & Enrollment Coordination
  • Manage course logistics, scheduling, and facilitating classroom/exam requests for the department.
  • Oversee registration, waitlists, and enrollment monitoring for courses.
  • Facilitate on-time grade collection and submission.

Student Records & Admissions
  • Maintain student and course records in UF systems (e.g., PeopleSoft, GIMS).
  • Track undergraduate and graduate student progress, milestones, and forms.
  • Support graduate admissions by tracking materials and communicating with applicants.

Department & Administrative Support
  • Provide front-line customer service and route department inquiries.
  • Assist with calendar management, meetings, and academic events.
  • Provide backup coverage for other administrative functions as needed.

Expected Salary:
The salary is $20-$22/hourly, commensurate with qualifications and experience.
This is a TEAMS position-UF's designation for staff roles-eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.
Required Qualifications:
High school diploma or equivalent and three years of relevant experience.
Preferred
  • Knowledge of UF systems (PeopleSoft/Student Admin, GIMS) and CLAS academic procedures.
  • Strong communication and customer service skills.
  • Ability to interpret and apply Registrar, Graduate School, and International Center requirements.
  • Demonstrated proficiency with office productivity software (e.g., word processing, spreadsheets, email/calendar tools) and the ability to learn new systems.

Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
This requisition has been reposted. Previous applicants are still under consideration and need not reapply.
Health Assessment Required:No
Advertised: 19 May 2026 Eastern Daylight Time
Applications close: 03 Jun 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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