Academic Program Assistant Jobs in Arizona (NOW HIRING)

Job Profile:
Academic Program Specialist 2
Job Family:
Academic Program Management
Time Type:
Full time
Max Pay - Depends on experience:
$55,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Coordinates day-to-day fiscal, administrative, and operational activities of a defined, program or a set of funded activities. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity.
Job Description:
The Academic Program Coordinator supports the Executive Education, Corporate Partnerships, and Lifelong Learning team by coordinating curriculum revision efforts, supporting faculty and instructional design initiatives, facilitating learner engagement activities, and managing operational processes that contribute to high-quality professional education programs. This role also assists with the implementation of emerging educational technologies, including AI-enabled learning tools, and supports innovation initiatives that enhance instructional delivery and program effectiveness. As a newly established position within a growing and evolving unit, the role offers the opportunity to help shape processes, contribute to strategic initiatives, and expand its scope over time in response to program growth, organizational priorities, and emerging opportunities in professional and lifelong learning.
Position Salary Range:

• $46,300 - $55,000 per year; To commensurate with education and experience

Essential Duties:
AI & Educational Technology Responsibilities (40%)

• Assist with the implementation and coordination of AI-enabled learning tools and emerging educational technologies.
• Support faculty and staff in utilizing instructional technologies, digital learning resources, and AI-supported educational tools.
• Research and compile information on emerging trends and best practices related to artificial intelligence and professional education.
• Assist in identifying opportunities to enhance learner engagement and instructional support through technology-enabled practices.

Curriculum & Program Support Responsibilities (30%)

• Support curriculum revision and course enhancement initiatives for professional education and business programs.
• Assist faculty subject matter experts and instructional designers with curriculum review and course revision activities.
• Coordinate meetings, communications, timelines, and project deliverables associated with assigned initiatives.
• Maintain curriculum documentation, revision records, and course support materials.
• Support learner engagement activities and quality assurance processes for online and hybrid learning experiences.
• Assist with the collection and organization of learner feedback, survey data, and program support information.

Operational & Administrative Responsibilities (25%)

• Coordinate scheduling, communications, reporting, logistics, and administrative support activities for assigned programs and initiatives.
• Support project tracking, workflow coordination, and stakeholder communications.
• Maintain participant and program data and assist with reporting and documentation activities.
• Coordinate surveys, evaluations, and post-program feedback collection processes.
• Assist with vendor coordination, meeting logistics, and compliance with university and departmental processes.
• Provide operational and administrative support for special projects and professional education initiatives.

Other (5%)

• Other duties as assigned.

Desired Qualifications:

• Experience supporting academic, training, or professional education programs
• Experience coordinating projects, timelines, meetings, or stakeholder communications
• Strong organizational, administrative, and project coordination skills
• Ability to manage multiple priorities and support concurrent initiatives
• Familiarity with LMS and collaboration tools (Canvas, Zoom, Monday.com, Airtable, etc.)
• Interest in or familiarity with AI-enabled learning technologies and emerging educational tools
• Strong written and verbal communication skills
• Ability to work collaboratively in team-oriented and service-focused environments
• Experience working with colleagues and learners from diverse backgrounds and fostering an inclusive work and learning environment

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• May be required to perform tasks in the field within and/or across University campuses.

Flexible Work Arrangement:

• This position is eligible for a hybrid work arrangement. Employees are expected to work on-site at their primary ASU work location for a minimum of 60% of their regular workweek. Remote work may be performed for the remainder, based on business needs. Hybrid arrangements are subject to approval at the dean or vice president level.

Department Statement:
The W. P. Carey School of Business at Arizona State University is the largest and one of the top-ranked public business schools in the United States with more than 25,000 students. The school is internationally regarded for its programs and the research productivity of its distinguished faculty members. Students come from more than 120 countries, and W. P. Carey is represented by over 130,000 alumni worldwide.
W. P. Carey prides itself on being a place Where Business is Personal.® We value personalization, access, and excellence in business education and believe business is about people. Our motto reflects a commitment to mutual respect, building community, and positively impacting lives. We're proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$23386.htmld
To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.