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Academic Program Assistant Jobs (NOW HIRING)

USC Gould School of Law

Program Assistant, HSC

Los Angeles, CA · On-site

$40K - $51K/yr

Program Assistant, HSC The USC Educational Partnerships McMorrow Neighborhood Academic Initiative program has an immediate opening for a Program Assistant, Saturday Academy HSC. The Program Assistant ...

Utah State University

Program Assistant III

Logan, UT

$32K - $41K/yr

... academic program functions, inventory oversight, and event planning. This position works ... The Program Assistant III plays a vital role in supporting student engagement, upholding data ...

Utah State University

Program Assistant III

Logan, UT · On-site

$43K/yr

... academic program functions, inventory oversight, and event planning. This position works ... The Program Assistant III plays a vital role in supporting student engagement, upholding data ...

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How much do academic program assistant jobs pay per hour?

As of Jul 11, 2026, the average hourly pay for academic program assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What cities are hiring for Academic Program Assistant jobs? Cities with the most Academic Program Assistant job openings:
What are the most commonly searched types of Academic Program jobs? The most popular types of Academic Program jobs are:
What states have the most Academic Program Assistant jobs? States with the most job openings for Academic Program Assistant jobs include:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 60% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.
Academic Program Coordinator

Academic Program Coordinator

Northeastern University

Boston, MA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

Job description

About the Opportunity
JOB SUMMARY:
The Department of Chemical Engineering in the College of Engineering is seeking a highly motivated Academic Program Coordinator (APC) to join their team and provide integral support to this growing department. The responsibilities will include coordinating administrative leadership, supporting, and providing policy guidance for the Graduate and Undergraduate Committees and Associate Chairs. The APC is involved with all aspects relating to admissions, recruitment, and retention efforts, including tracking student progress and qualifying exams, and conducting student exit interviews. The APC is the primary contact for undergraduate and graduate students for all inquiries and assists students with solutions and collects their feedback to analyze trends to continuously improve department services and processes.
The APC works with the Director of Operations and Business Management on various strategic special projects and provides data analysis on the above functions. The AC will also coordinate academic aspects by managing the teaching schedule (undergraduate and graduate), classroom change requests, TRACE evaluations, and updating the Undergraduate and Graduate Catalogue. The APC will also process reimbursements, student graduate assistantships, and other financial administration for students and student-based programs. The AC will be the point of contact for communications and administration regarding student-involved events such as the Conference Recruiting booth, Town Halls, Capstone events, Welcome Back events, and faculty-student luncheons.
The APC is the liaison between the department and other departments in the College of Engineering, such as Undergraduate Advising and Graduate School of Engineering. The AC will be supervised by the Chemical Engineering Director of Operations and Business Management and will be on a team with other staff members.
This hybrid role is located on our Boston, MA, campus. We value in-person engagement, cross-functional collaboration, and community building to foster a dynamic environment for our students, faculty, and staff. The position requires a minimum in-person, on-campus presence of three (3) days per week and at times across buildings on the Boston campus, with the specific schedule subject to departmental needs.
Some occasional travel (~<5%) may be required to coordinate and staff the department conference booth at annual conferences.
MINIMUM QUALIFICATIONS
A successful candidate is a flexible team player who enjoys an independent and collaborative work environment and possesses the following:
  • Associate degree and/or at least 2 years of administrative experience required; Bachelor's degree preferred.
  • 2 years of experience required in administrative duties. Experience in an academic setting is highly desired.
  • Strong project management/organizational skills with attention to fine detail, and commitment to quality.
  • Excellent interpersonal, oral presentation, and written communication skills.
  • Must demonstrate a professional presence and maturity in dealing with a variety of audiences, external and internal to the university.
  • Value and provide confidentiality around sensitive issues and can determine appropriate levels of communication around sensitive information.
  • Effectively set goals, multi-task, and manage time.
  • Display self-motivation and initiative.
  • Computer literacy requirements, including a strong working knowledge of Microsoft Windows environment including MS Excel, Word, Outlook, Teams, and PowerPoint.

KEY RESPONSIBILITIES & ACCOUNTABILITIES
Undergraduate and Graduate Committee, Admissions, Recruitment, Affairs, and Data Analysis Management:
  • Provide administrative leadership and guidance for the Undergraduate and Graduate Committee and Associate Chair for Graduate Studies in their Admissions and Recruitment efforts.
  • Work with Faculty and staff to coordinate all aspects of the undergraduate and graduate programs related to admissions, recruitment, and graduate affairs. Leads the committee in ensuring compliance with recruitment and admissions processes, including guidelines within the graduate handbook, are kept up to date and being followed.
  • Continually assesses and recommends changes to the Guidebook based on faculty and student feedback, as well as current college and university guidelines, and education best practices.
  • Work closely with COE Academic advisors to collect, track, and analyze student undergraduate and graduate candidacy requirements.
  • Lead undergraduate and graduate committee meetings and take meeting minutes.
  • Work closely with the Associate Chairs for Undergraduate and Graduate Studies and other department and university staff to plan and coordinate events such as Conference Recruiting booths, Town Halls, Capstone events, Graduate Candidate Day for Admitted Students, Welcome Back events, and faculty-student luncheons.
  • Assist in budget-related matters regarding events.
  • Keep the rest of the department aware of Undergraduate and Graduate-related issues at meetings, including representing undergraduate and graduate committees at department faculty meetings.
  • Coordinate the advisor selection process during a student's first year and maintain department database records of the graduate student's advisors.
  • Maintain student department records and assess data across graduate programs concerning placement, attrition, time-to-degree, stipends, etc.

Undergraduate and Graduate Student Key Contact and Data Analysis:
  • As the primary department contact for students, handles all undergraduate and graduate student inquiries and needs.
  • Also serve as key contact for applicants or potential applicants to the graduate programs.
  • Prepare and work closely with the Associate Chairs for Undergraduate and Graduate Studies and other departmental staff to organize and attend the student orientation and recruitment events.
  • Proactively anticipate and solve potential future problems in ongoing administrative service to students.
  • Collects and analyzes student feedback data to make and recommend process/system processes to Senior Business Manager, department executive committee, and COE Grad student services as applicable.
  • Analyze Data for Recruitment, Admissions, and Retention, and other related data as necessary.

The Academic Coordinator maintains various duties such as assisting with:
  • TA/Grader Expectations
  • Financial Management of Expense Reimbursement Vouchers
  • Assist with the assistantship process of RAs and TAs, including managing the process of inputting financial data into the software system to generate assistantships, etc.
  • Other special projects as needed.

DOCUMENTS REQUIRED:
Resume
Cover letter
Position Type
Academic Administration
Additional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
107S
Expected Hiring Range:
$53,615.00 - $75,728.75
With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

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