ZipRecruiter

Log In

1

Academic Program Assistant Jobs (NOW HIRING)

Chatham University

Program Assistant

Pittsburgh, PA · On-site

$3.70K - $40K/wk

Program Assistant Chatham University invites applications for a Program Assistant eager to play a ... This role supports the successful operation of the academic year by independently assisting with ...

Chatham University

Program Assistant

Pittsburgh, PA · On-site

$3.70K - $40K/wk

Program Assistant Chatham University invites applications for a Program Assistant eager to play a ... This role supports the successful operation of the academic year by independently assisting with ...

Giant Steps Illinois Inc

Program Assistant

Lisle, IL · On-site

$37K - $46.80K/yr

The Program Assistant is responsible for providing comprehensive direct care and instructional ... academic and non-academic skills during individual and group sessions * Implement Teacher and ...

next page

Showing results 1-20

People also search for

All JobsAcademic Program Assistant Jobs

Academic Program Assistant information

See salary details

$9

$18

$30

How much do academic program assistant jobs pay per hour?

As of May 29, 2026, the average hourly pay for academic program assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What cities are hiring for Academic Program Assistant jobs? Cities with the most Academic Program Assistant job openings:
What are the most commonly searched types of Academic Program jobs? The most popular types of Academic Program jobs are:
What states have the most Academic Program Assistant jobs? States with the most job openings for Academic Program Assistant jobs include:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in the United States as of May 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.
Program Assistant

Program Assistant

Chatham University

Pittsburgh, PA • On-site

$3.70K - $40K/wk

Full-time

Posted 25 days ago

Chatham University rating

8.4

Company rating: 8.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

73rd of 529 rated colleges and universities

Job description

Chatham University welcomes your interest in employment opportunities and encourages you to review open positions. Please note that Chatham does not accept unsolicited applications.
Program Assistant
Chatham University invites applications for a Program Assistant eager to play a key role in supporting students, faculty, and academic excellence.
Under limited supervision, the Program Assistant provides high-level administrative support and coordination for the Program Manager, program leadership, and college faculty. This role supports the successful operation of the academic year by independently assisting with and leading tasks related to budget management, faculty recruitment and onboarding, class scheduling, syllabus administrative review, student orientations, student administrative support, assessment activities, accreditation requirements, student engagement, and community outreach. The Program Assistant also organizes and maintains electronic records, prepares and reviews academic checklists, updates the department website, assists with planning and scheduling department events, and performs other related duties as assigned.
Duties and Responsibilities:
Leads and executes the administrative support function through effective operations and procedures to facilitate department and university objectives to support the student experience and academic mission of Chatham University, as follows:
  • Maintains faculty, student, and alumni files with the highest degree of confidentiality.
  • Assists the College in organizing the scheduling process for classes with respect to classroom availability, course rotation, identification of viable instructors, and posting of schedule with Registrar.
  • Assists the Program Manager by maintaining an up-to-date file of department expenditures.
  • Leads the administrative review of syllabi and collects in files for appropriate accreditation documentation.
  • Manages College communications through electronic and social media outlets and assists in the identification of faculty assignments relating to various admissions events.
  • Assists in the gathering and drafting of communications relative to department program report, and other accreditation compliance and reporting matters.
  • Gathers documentation and assists in filing expense reports and purchase orders for department personnel.
  • Organizes and maintains the department electronic files relating to student files, accreditation, personnel matters, budget, department promotion, and other requirements as necessary.
  • Assists in the organization and maintenance of all major/minor checklists for the department and assists in the review and accurate information on department website.
  • Assists in the recruiting, interviewing, and onboarding of full-time and adjunct faculty.
  • Assists in the management of administrative tasks by student employees, in conjunction with the Program Manager.
  • Orders office supplies and prepares purchase orders as necessary.
  • Organizes and coordinates program events such as presentations, guest speakers, and student orientations in conjunction with leadership, and arranges all logistical elements.
  • Develops and maintains Excel spreadsheets, creates, and updates PowerPoint presentations and works closely with university personnel on proper reporting of data and student information.
  • Assists and participates in department and university meetings as appropriate.
  • Performs other duties as assigned by the Program Manager.

Qualifications:
  • Minimum of bachelor's degree, Masters preferred.
  • Proficient in MS Applications (Excel, PowerPoint, etc.), and leveraging social media tools.
  • Excellent written, organizational, time-management and verbal communication skills.
  • One to two years of project or supervisory experience preferred.
  • Ability to interact and work well with faculty and students.

Salary Range:
$37,00-$40,000. 35-hour work week.
Exact compensation based on candidate skills and experience.
How to Apply:
Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.wd12.myworkdayjobs.com/ChathamUniversity/job/Pittsburgh-PA/Program-Assistant---Business_JR00000797) and follow the instructions to complete the application process. To ensure full consideration, please include:
  • Cover Letter outlining your qualifications for the position
  • Curriculum Vitae or Resume
  • Contact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.
Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.
Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Apply