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Academic Program Assistant Jobs in Chicago, IL (NOW HIRING)

Giant Steps Illinois Inc

Program Assistant

Lisle, IL · On-site

$30K/yr

The Program Assistant is responsible for providing comprehensive direct care and instructional ... academic and non-academic skills during individual and group sessions * Implement Teacher and ...

Giant Steps Illinois Inc

Program Assistant

Lisle, IL · On-site

$30K/yr

The Program Assistant is responsible for providing comprehensive direct care and instructional ... academic and non-academic skills during individual and group sessions * Implement Teacher and ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$18.42 - $22.50/hr

... programs, provides general administrative support for the department including faculty, tracks ... Reviews student files/records for academic progress & referral. * Applies knowledge of federal ...

Northwestern University

Program Assistant 4

Chicago, IL · On-site

$38K - $49K/yr

The Buehler Center is recruiting a Program Assistant 4. The successful candidate will be dependable, organized, and comfortable working in a collaborative, fast-paced academic environment with ...

Northwestern University

Program Assistant 4

Evanston, IL · On-site

$35K - $44K/yr

The Buehler Center is recruiting a Program Assistant 4. The successful candidate will be dependable, organized, and comfortable working in a collaborative, fast-paced academic environment with ...

Roosevelt University

Academic Advisor

Chicago, IL · On-site

$50K/yr

The academic advisor will provide accurate, current curricular information on undergraduate programs in the BCHS department; assist in short-term and long-term academic program planning; refer ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Chicago, IL

Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for academic program assistant in Chicago, IL is $19.14, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $21.06 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Chicago, IL? The most popular types of Academic Program jobs in Chicago, IL are:
Academic Program Assistant jobs near you
Academic Program Lead

Academic Program Lead

Computer Systems Institute Inc

Skokie, IL • On-site

$21.64/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Job Title: Program Lead

General Summary

The Program Lead is responsible for training, coaching, and developing the faculty of assigned programs as well as for the development and delivery of CSI-approved curriculum. The Program Lead works with academic deans and faculty to ensure student academic successes and retention.

Essential Job Duties & Responsibilities:

  • Assist Academic Deans and Program Managers in oversight of faculty/student for approximately 150+ students in assigned programs.
  • Maintains one teaching class assignment with flexible scheduling (including nights and weekends) as needed to accommodate students.
  • Train, mentor, and monitor faculty
  • Conduct faculty meetings for assigned programs
  • Answer student inquiries and mentor students for success within the designated program
  • Interview teacher candidates
  • Coordinate events and build community resources
  • Advise students on Satisfactory Academic Progress (SAP)
  • Conduct in-class observations
  • Organize field trips
  • Actively contribute to program improvement and curriculum development
  • Participate in orientation for new students
  • Promote best practices among faculty
  • Ensure that assignment submission, test taking, and grading are completed correctly and on time
  • Other duties and special projects as assigned
  • Staying up-to-date on current trends within the industry through professional development, research, and conferences.
  • Other duties and projects as assigned


Required Knowledge, Skills, and Abilities:

  • Commitment to academic excellence
  • Effective oral and written communication skills
  • Strong sense of customer service
  • Knowledge of pedagogical methods
  • Knowledge of Learning Management Systems (LMS)
  • Team building skills & leadership aptitude
  • Ability to maintain confidentiality of information
  • Ability to use the following equipment and software packages with proficiency: Microsoft Office Suite and ability to use online learning tools


Education and Experience: The position requires a Bachelor’s degree, preferably in education, teaching, curriculum & instruction, educational leadership, or related field. At least two years of industry relevant work experience is preferred.


Benefits Offered

  • Health Insurance.
  • Dental Insurance
  • Vision Insurance
  • 401K
  • Life Insurance
  • Paid Time Off
  • Employee Discount Program


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