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Academic Program Assistant Jobs in Chicago, IL (NOW HIRING)

University of Illinois

Academic Advisor

Chicago, IL · On-site

$43K - $53K/yr

It evaluates students' progress within their programs and provides advising, guidance, and ... May assist with student recruitment, scholarship selection, and outreach to faculty. * Guides ...

University of Illinois

Academic Advisor

Chicago, IL · On-site

$64K/yr

It evaluates students' progress within their programs and provides advising, guidance, and ... May assist with student recruitment, scholarship selection, and outreach to faculty. * Guides ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Chicago, IL

Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for academic program assistant in Chicago, IL is $19.14, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $21.06 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Chicago, IL? The most popular types of Academic Program jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Academic Program Assistant jobs? Cities near Chicago, IL with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Chicago, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $39,802 per year, or $19.1 per hour.

Program Assistant - Library

Triton College, IL

River Grove, IL • On-site

$18.50/hr

Full-time

Posted 16 days ago

Job description

Posting Details
Posting Summary
Posting Number
S00619P
Position Title
Program Assistant - Library
Position Type
Hourly
Department
Academic Success
Essential Function
ESSENTIAL FUNCTION:
The Program Assistant supports the daily operations of the library by assisting with the processing and maintenance of library materials, acquisitions activities, interlibrary loan services, electronic resource management, and library web content. Working collaboratively with library faculty and staff, this position utilizes library specific products to help ensure that library resources, services, and online information are accurate, accessible, and effectively maintained. This is not a front-facing, customer service position and requires the ability to work independently without constant supervision.
Qualifications
EDUCATION:
1. High school diploma or GED equivalent required.
2. Associates degree or Library Technical Assistant (LTA) degree/certificate preferred.
EXPERIENCE:
1. Experience working in a library, educational, or office environment.
2. Familiarity with library systems and technologies, including cataloging, resource sharing, and discovery software.
SKILLS:1. Demonstrated proficiency with standard office software and web-based applications.
2. Strong organizational skills and attention-to-detail.
3. Ability to primarily work independently without much direct supervision and manage multiple varying tasks in one day.
Responsibilities
RESPONSIBILITIES:
1. Receive and process library materials, including print items and equipment.
2. Perform physical processing of library materials, including labeling, barcoding, and preparing items for circulation.
3. Assist with acquisitions workflows, including order and invoice processing.
4. Support interlibrary loan operations, including borrowing, lending, tracking, and processing requests.
5. Maintain electronic resource records in the library management system and verify access to newly activated resources.
6. Maintain and update library website content to ensure information is accurate, current, and accessible.
7. Maintain subject guides and other library content using library specific products.
8. Compile usage statistics and assist with reports related to library collections, services, and electronic resources.
9. Collaborate with library faculty and staff on projects that support library operations, collections, and user services.
10. Perform other related duties as assigned.
Posting Date
07/21/2026
Closing Date
Special Instructions to Applicants
1. Rate of pay of $18.50 per hour; maximum 28 hours per week
2. Official transcripts required prior to employment (if applicable)
3. Recommended hire will be subject to pre-employment screenings
4. Triton College is an AA/EOE
5. This position is only open to internal applicants
Quicklink for Posting
https://jobopenings.triton.edu/postings/2509

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