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Academic Program Assistant Jobs in Ontario (NOW HIRING)

Kinectrics

Innovation Program Management Assistant (Co-op Student) The Opportunity * Employment Type: Co-op ... Kinectrics pursues collaborations with academia, incubators, and other institutions to adopt ...

Uottawa

Senior Officer, Academic Administration

Ottawa, ON · On-site

CA$64K - CA$81K/yr

... programs of study. You will execute administrative tasks, such as evaluating requests, making ... Execute interventions: Assist to the implementation process by providing relevant information to ...

City of Toronto

CLIENT PROGRAM WORKER

Toronto, ON

CA$32.83 - CA$35.82/hr

During a family's shelter stay, programming for residents are offered to encourage academic growth ... Interacts with residents, staff and the public to provide program information and assist with ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Ontario

Academic Program Assistant information

See Ontario salary details

$9

$24

$43

How much do academic program assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for academic program assistant in Ontario is $24.15, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.92 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Ontario? The most popular types of Academic Program jobs in Ontario are:
What cities in Ontario are hiring for Academic Program Assistant jobs? Cities in Ontario with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Ontario as of July 2026, with employment types broken down into 1% As Needed, 60% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution, with an average salary of $50,232 per year, or $24.1 per hour.

Academic Program Assistant

University of Guelph

Guelph, ON • On-site

Other

Posted 2 days ago

New

Job description

Department: Food Agricultural and Resource Economics
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 
Career Opportunities (sapsf.com) 

Duties and Responsibilities

Reporting to the Administrative Officer, the incumbent is vital to the everyday operation of the unit and long-term maintenance of all aspects of services provided by the unit, as well as providing support to the Undergraduate Program Coordinator and department faculty in relation to Undergraduate students. It is expected that the incumbent be well versed on all Undergraduate student matters and appropriate university policies and procedures and any collective agreements relating to Undergraduate students in order to maintain the academic standards and integrity of all FARE Undergraduate programs.

The Academic Program Assistant coordinates the semesterly teaching schedule with the Chair and the Office of Registrarial Services, manages course enrolment, course outlines, course evaluations, co-op work reports submission records, final grades submissions, calendar changes, filing (paper and digital) and liaison material. He/she also ensures the appropriate communication lines exist for information sharing between the Registrar, Undergraduate Services, the Dean's Office, and students. In addition, this position will work with the rest of the Administrative staff in the FARE department to maintain a high level of service during peak demand times and when staff are absent.

Requirements

Requirements for the position include: Completion of 2 years post-secondary education (degree preferred) along with a minimum of one (1) year related work experience preferably in an academic environment or an equivalent combination of education and experience. The successful candidate must demonstrate a genuine interest in the well-being of students.

Additional requirements include:

  • Excellent communication skills to correspond with internal and external clients
  • Maintain high levels of confidentiality especially with regards to sensitive matters
  • Professionalism, diplomacy, judgement
  • Ability to multitask and prioritize while maintaining high quality, accurate, work
  • Attention to detail, strong organizational and problem solving skills
  • Experience working in a fast-paced environment with constant interruptions;
  • Ability to work effectively both independently and with a team;
  • Excellent communication (written and oral), organizational, and problem solving skills;
  • Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.
  • Proficiency in computer systems, particularly Microsoft Office (Word, Excel, Access, Powerpoint), Colleague, WebAdvisor, University Email and Calendaring system, Drupal, HRER, Adobe, internet, etc.
  • Good knowledge of the university at large and its policies

Employee Type: Regular 
Position Number: 10105029 
Classification: USW, Local 4120 Salary: Band 3  
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/10/2026  
Closing Date: 07/17/2026  

Apply