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Academic Program Assistant Jobs in Toronto, ON (NOW HIRING)

University of Toronto

Program Coordinator

Toronto, ON · On-site

CA$76K/yr

Advise students on academic program and course requirements, University policies, procedures and ... Maintain program information across digital platforms and assist in the preparation of ...

Mohawk College

Program Support Officer

Hamilton, ON · On-site

  • Medical

  • Dental

  • Vision

Academic Tasks * Provides nursing and PSW program specific information to students such as student onboarding, program progression, program return, program pathways options and bridging programs ...

Hatch

Pyrometallurgy Engineering Trainee

Mississauga, ON

CA$81K - CA$84K/yr

... programs * Assist with preparation of engineering documents and calculations, such as mass and ... Strong academic record (top quintile). * Ability to evaluate ferrous and non-ferrous metallurgical ...

Hatch

Pyrometallurgy Engineering Trainee

Mississauga, ON

CA$81K - CA$84K/yr

... programs * Assist with preparation of engineering documents and calculations, such as mass and ... Strong academic record (top quintile). * Ability to evaluate ferrous and non-ferrous metallurgical ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in Toronto, ON

Academic Program Assistant information

See Toronto, ON salary details

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How much do academic program assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for academic program assistant in Toronto, ON is $23.05, according to ZipRecruiter salary data. Most workers in this role earn between $16.29 and $25.69 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in Toronto, ON?

The most popular types of Academic Program jobs in Toronto, ON are:

Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in Toronto, ON as of June 2026, with employment types broken down into 1% As Needed, 87% Full Time, 7% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,938 per year, or $23 per hour.

Graduate Program Assistant

University of Toronto

Toronto, ON

CA$67K/yr

Full-time

Posted 4 days ago

Job description

Date Posted: 08/13/2026
Req ID: 49841
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00056506
Existing Vacancy: Yes

Description:

About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise - Here's where it changes - to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
The Rotman Office of Recruitment, Admissions and Business Development (RABD) recruits and admits talented professionals who aim to push their limits, expand their creativity and develop their leadership potential via one of the School's 12 graduate management programs. The RABD team will achieve this goal using industry-standard best practices in strategic enrolment management (SEM).
As a Graduate Program Assistant, you will be part of an innovative, dynamic and collaborative team committed to delivering an exceptional experience for prospective candidates of Rotman's graduate programs. A critical member of the RABD team, this role will lead initiatives to admit both domestic and international students to Rotman's suite of nine graduate business programs. The Graduate Program Assistant will support the front line activities and act as the first point of contacts for general inquiries, provide admission support and financial aid and/or award support for prospective students.
Creating a welcoming environment for all candidates who interact with the Rotman School. Reporting to the Associate Director, Admissions Operations, you will work with colleagues across the RABD portfolio and the Rotman School to achieve the School's recruitment goals, and be a key contributor to a dynamic and SEM-driven recruitment and admissions operation dedicated to shaping the incoming classes of transformational graduate business programs at the University of Toronto.
Your responsibilities will include:

  • Acting as the first point of contact for general enquiries
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Scheduling appointments for prospective students, applicants, and current students to addressindividual needs
  • Providing detailed information regarding admission requirements to prospective students andapplicants
  • Determining logistical details required for the execution of admissions processes
  • Disseminating program materials to prospective students and applicants
  • Resolving issues that may occur during events and escalating problems as required
  • Supporting the planning and coordination of recruitment activities.

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years working in recruitment, admissions, student affairs or a customer oriented related area
  • Experience developing and maintaining records and files.
  • Solid working knowledge of a CRM software (preferably Salesforce) and University student information system(preferably ROSI)
  • Be a detail oriented individual; excellent time management; able to follow specific instructions.
  • Excellent problem-solving, organizational and administrative skills.
  • Excellent customer service skills, and interpersonal skills, with the ability to communicateeffectively with students, staff and faculty.
  • Demonstrated advanced skills in using MS Office, including but not limited to Excel and Mail Merge


To be successful in this role you will be:

  • Diligent
  • Efficient
  • Multi-tasker
  • Possess a positive attitude
  • Proactive
  • Team player

Closing Date: 08/24/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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