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Academic Program Assistant Jobs in California (NOW HIRING)

Chapman University

Academic Program Specialist

Orange, CA · On-site

$21.73 - $27/hr

Maintain accurate documentation of any program changes in both a physical and digital environment. * Assist in the development and maintenance of all academic programs within the Degree Audit ...

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All JobsAcademic Program JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in California

Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for academic program assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $20.14 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in California? The most popular types of Academic Program jobs in California are:
What cities in California are hiring for Academic Program Assistant jobs? Cities in California with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in California as of July 2026, with employment types broken down into 62% Full Time, 35% Part Time, 1% Temporary, and 2% Contract. Highlights an 76% Physical, 1% Hybrid, and 23% Remote job distribution, with an average salary of $38,131 per year, or $18.3 per hour.
Academic Program Assistant

Academic Program Assistant

Kelly Services

Los Angeles, CA

$30/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 2 days ago

Job description

Academic Program Assistant Pay Rate: $30.00/hour
Shift Hours: Monday to Friday 8AM - 5PM
  Position Summary The Academic Program Specialist supports the planning, coordination, and execution of academic programs within the department. This role is integral in ensuring the success and continual improvement of program activities, while providing high-level administrative and operational support to program leaders and team members. The ideal candidate combines strong organizational and communication skills with a proactive approach to problem-solving and a dedication to superior service.
Key Responsibilities
  • Coordinate and implement academic program activities and events, ensuring all logistics are handled efficiently.
  • Provide administrative support such as scheduling, record keeping, document preparation, and database management.
  • Serve as a primary point of contact for faculty, staff, students, and program participants, responding to inquiries and providing accurate information.
  • Assist with the development and distribution of program materials, newsletters, and communications.
  • Support program assessment efforts including tracking metrics, collecting data, and preparing reports.
  • Monitor program budgets and process reimbursements, purchasing requests, and expense reports as directed.
  • Help with onboarding and orientation of new students, faculty, and/or staff as needed.
  • Collaborate with team members to identify ways to enhance program processes and participant experience.
  • Maintain confidentiality and ensure compliance with university policies and procedures.
Required Qualifications
  • Bachelor’s degree or equivalent experience required.
  • At least 1-2 years of related administrative or program coordination experience, preferably in an academic or healthcare setting.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize assignments, and work effectively in a fast-paced team environment.
  • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with database or CRM software a plus.
  • Professional demeanor with a commitment to delivering excellent service.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

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