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Academic Program Assistant Jobs in California (NOW HIRING)

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How much do academic program assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for academic program assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $20.14 per hour, depending on experience, location, and employer.

What is an academic program assistant?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an academic program assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an academic program assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in California?

The most popular types of Academic Program jobs in California are:

What cities in California are hiring for Academic Program Assistant jobs?

Cities in California with the most Academic Program Assistant job openings:

Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,131 per year, or $18.3 per hour.

Expanded Learning Program Assistant

KIPP SoCal Public Schools

Los Angeles, CA

Full-time

Life, Retirement, PTO

Re-posted 2 days ago

Job description

Who We Are
KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free, open-enrollment charter public schools, within 17 Local Education Agencies (LEA), educating more than 10,000 students and supporting 8,300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network, dedicated to meeting the needs of all learners and providing the social, emotional and academic support for success in high school, college, and life.

Mission
Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose-college, career and beyond-so they can lead fulfilling lives and create a more just world.

What We Do
At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

The Opportunity
 
KIPP SoCal provides expanded learning programs before school, after school, in summer school, or through intersession learning opportunities. These programs focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences. The Expanded Learning Program Assistant is responsible for assisting the Expanded Learning Manager in developing, implementing, and overseeing the Expanded Learning Program for all participating students at 1-2 KIPP SoCal campuses and managing the team members involved. The Expanded Learning Program Assistant reports directly to the Expanded Learning Program Manager. 
 
You Should Apply If
 
The Expanded Learning Program Assistant role features ample opportunity to support adults while also working with amazing students in our expanded learning program so if that combination excites you, apply today. The Expanded Learning Program will continue to grow across KIPP SoCal and people excited by innovating and creating will thrive here.
Program Design
  • Support Expanded Learning Manager in executing an expanded learning program vision, mission and goals for that supports the broader goals of KIPP SoCal Public Schools
  • Support with designing enrichment opportunities for students that fit their interest and passions and can be lead by the part-time team 
  • Develop and manage schedule of academic, recreation, and enrichment activities
Program Management Assistance
  • Supervise and ensure the safety of students at all times.
  • Organize and support after-school program events and field trips
  • Assist in managing the day-to-day operations of the school enrichment program
  • Manage process for meals 
  • Supply ordering and gathering 
  • Lead the Expanded Learning Program when the Program Manager is off-site or out of the office
People Management
  • Communicate effectively with school administration, teachers, parents, and other stakeholders
  • Assist with recruitment of part-time team members
  • Support with observations of part-time program staff to implement quality standards-aligned programming
Compliance & Reporting
  • Maintain accurate records by completing regular audits (i.e., registration forms, attendance sheets, operational schedules, etc.)
  • Adhere to workplace safety guidelines, make recommendations for workplace safety
  • Follow school and KIPP SoCal procedures and policies for safe operation of Expanded Learning Program
  • Support with annual program evaluations, including surveys of students, team members and parents
  • Submit all required documentation on a timely basis
Qualifications & Desired Characteristics
  • Bachelor's degree preferred
  • 2 or more years working with school-aged youth
  • Ability to work in a team environment
  • Ability to work independently and work under strict deadlines
  • Ability to work with varied populations, such as administrators, teachers, parents, and students
  • Excellent computer skills, experience working with Google platform a plus
  • Adaptability - Adapts to changes in the work environment, manages competing demands, changes approach or method to best fit the situation, able to deal with frequent changes, delays, or unexpected events.
  • Planning/Organization - Priorities and plans work activities, uses time efficiently, develops realistic action plans
  • Quality Management - Looks for ways to improve and promote quality, demonstrates accuracy and thoughtfulness 
  • Initiative - takes initiative in appropriate situations and goes above and beyond expectations when necessary
  • Relationships - develops relationships based upon trust, respect, and commitment to KIPP SoCals's mission
  • Attention to KIPP SoCal Policies  - Approaches others in a tactful manner, reacts well under pressure, treats others with respect and consideration, accepts responsibility for own actions, follows through on commitments
Compensation and Perks
  • Full-time, Hourly, $24/hour
  • 100% of healthcare premium costs covered by employer, dependents added at 20% of the cost
  • Employer-paid KIPP SoCal life insurance
  • 401(k) plan with up to 6% match by KIPP SoCal
  • Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
  • Generous time off program includes 22 holidays, sick leave and vacation
  • Other great benefits (Flexible spending account, EAP, etc.)
$24 - $24 an hour
KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

KIPP SoCal strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, http://www.kippsocal.org/. Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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