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Academic Program Assistant Jobs in California (NOW HIRING)

LA Phil

Program Assistant, YOLA - Camino

Los Angeles, CA · On-site

$40K - $51K/yr

Program Assistant YOLA (Youth Orchestra Los Angeles) is LA Phil's signature education program ... academically at no cost. YOLA provides transformational and equitable access to music education for ...

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All JobsAcademic Program Assistant JobsAcademic Program Assistant Jobs in California

Academic Program Assistant information

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$18

$30

How much do academic program assistant jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for academic program assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $20.14 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in California? The most popular types of Academic Program jobs in California are:
What cities in California are hiring for Academic Program Assistant jobs? Cities in California with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in California as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,131 per year, or $18.3 per hour.
Substitute Program Assistant II

Substitute Program Assistant II

Piner-Olivet Union School District

Santa Rosa, CA • On-site

$15 - $20.25/hr

Part-time

Posted 17 days ago

Job description

About the Employer
The Piner-Olivet Union School District serves a diverse and active community located in northwest Santa Rosa, the county seat for Sonoma County. We have both city neighborhood schools and those in the rural, outlying area of Santa Rosa. The surrounding countryside is within walking distance and provides access to the incredible wine and grape regions, including the Russian River appellation. Beyond the wine culture is a family-friendly blend of art, culture, food, and recreation. We are located 50 miles north of San Francisco, 20 miles east of the
Sonoma County beaches border the Pacific Ocean and are 15 miles west of Napa Valley. The surrounding region is a haven for cyclists, outdoor adventurists, and those involved in an array of water sports, with close proximity to the Russian River and Lake Sonoma. Nearby, Armstrong Woods boasts some of the last old redwoods that have grown in Northern California. Santa Rosa Junior College and Sonoma State University add to the culture and diversity of the region.
The Piner-Olivet Union School District has outstanding academic and student-centered programs that support all students. The district of approximately 1,250 students operates three TK-6 grade elementary schools: Jack London, Olivet Charter, and Morrice Schaefer Charter. For the secondary students, the Piner-Olivet Charter School serves students in grades 7th & 8th, while Northwest Prep serves students in grades 7th and 12th. The average size of our elementary schools is about 300 students, while our secondary schools are even smaller. Students are given the attention each one deserves.
In addition to a strong academic program, our students are provided with a robust and well-rounded program that includes art, music, library studies, and PE. After-school options include competitive sports, homework support, and a variety of enrichment opportunities. We partner
with our local Boys & Girls Club for on-site after-school care.
Job Summary
The Program Assistant II is under the supervision of and evaluated by the assigned Administrator, and in cooperation with the classroom teacher(s), performs the necessary duties to assist in a specialized program area to meet the individual needs of students and to assist in the daily operations of the classroom.
Requirements / Qualifications
  • Letter(s) of Reference
  • Resume

Comments and Other Information
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