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Academic Program Assistant Jobs in California (NOW HIRING)

NorthEastern

Upward Bound Summer Program Assistant

Oakland, CA · On-site

$43K - $54K/yr

The Summer Enrichment Program will provide academic instruction in core subjects: English, Sciences ... We are seeking a Summer Assistant who possesses the skills to address student needs, interests ...

CALRegional

Academic Specialist

Fairfield, CA · On-site

$21 - $26/hr

The Academic Specialist duties and responsibilities include: * Correspond with upper management ... a program assistant in a relevant field preferred * Experience completing one of CALRegional ...

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Academic Program Assistant information

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How much do academic program assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for academic program assistant in California is $18.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $20.14 per hour, depending on experience, location, and employer.

What are Academic Program Assistants?

Academic Program Assistants are administrative professionals who support academic departments, faculty, and students by managing program logistics, coordinating events, maintaining records, and assisting with communication. They often handle tasks such as scheduling, preparing materials, and providing information about courses or programs. Their role is essential to ensuring the smooth operation of academic programs and helping both staff and students navigate administrative processes.

What are some typical challenges an Academic Program Assistant might face when supporting multiple faculty members and students?

Academic Program Assistants often juggle a variety of tasks for several faculty members and students at once, which can make time management and prioritization challenging. Balancing scheduling, responding to inquiries, and maintaining accurate records requires strong organizational skills and adaptability. Additionally, navigating different communication styles and expectations can be complex, but proactive communication and clear documentation help ensure smooth collaboration across the academic department.

What are the key skills and qualifications needed to thrive as an Academic Program Assistant, and why are they important?

To thrive as an Academic Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic procedures, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling tools is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively support students, faculty, and staff. These skills are crucial for ensuring smooth program operations and providing high-quality academic support.

What is the difference between Academic Program Assistant vs Academic Advisor?

AspectAcademic Program AssistantAcademic Advisor
Required CredentialsAssociate's or Bachelor's degree often preferredBachelor's degree typically required; some roles may prefer a Master's
Work EnvironmentAdministrative offices within educational institutionsStudent services offices, academic departments, or advising centers
Employer & Industry UsageUniversities, colleges, and academic institutionsUniversities, colleges, and student support services
Common Search & Comparison IntentUnderstanding administrative support roles in academiaGuidance and support roles for students' academic planning

The main difference is that an Academic Program Assistant provides administrative support related to academic programs, while an Academic Advisor offers personalized guidance to students on course selection and academic planning. Both roles are essential in educational settings but serve different functions within the academic environment.

What are the most commonly searched types of Academic Program jobs in California? The most popular types of Academic Program jobs in California are:
What cities in California are hiring for Academic Program Assistant jobs? Cities in California with the most Academic Program Assistant job openings:
Academic Program Assistant jobs near you
Infographic showing various Academic Program Assistant job openings in California as of May 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,131 per year, or $18.3 per hour.
Program Assistant, YOLA - Camino

Program Assistant, YOLA - Camino

Los Angeles Philharmonic

Los Angeles, CA • On-site

$20/hr

Part-time

Posted 24 days ago

Job description

Department: Learning - YOLA
Site: YOLA Camino Kayne Siart
Status: Part-Time
FLSA Grade: Non-Exempt
Hourly Rate: $20.00 per hour
Schedule: Includes regular evening and weekend availability
Program Summary
YOLA (Youth Orchestra Los Angeles) is LA Phil's signature education program, inspired by El Sistema and led by Gustavo Dudamel. YOLA provides over 1,500 students annually with access to instruments, high-quality music instruction, and holistic support, helping young people thrive artistically, socially, and academically at no cost.
YOLA provides transformational and equitable access to music education for young people from underserved communities, supporting their personal development, their communities, and beyond. The work of YOLA is focused on two areas:
  • Local programs which directly serve communities across Los Angeles
  • National programs which provide opportunities for young musicians, teaching artists, program administrators, and other stakeholders to learn from and create community with one another

Position Summary
The Program Assistant is a key member of the YOLA team, responsible for supporting the day-to-day operations of the assigned site. This role ensures smooth delivery of rehearsals, classes, performances, and student support services by coordinating logistics, maintaining communication between staff, students, and families, and aligning site operations with YOLA's values of access, inclusion, and artistic excellence.
The Program Assistant works closely with the Program Manager and site staff, as well as Teaching Artists, administrative staff, and LA Phil leadership to sustain a welcoming, safe, and efficient environment for students and families. This position requires regular evening and weekend availability in alignment with YOLA's programming schedule.
Key Responsibilities
  • Support the daily operations of the assigned YOLA site, ensuring rehearsals, classes, and events run smoothly and on schedule.
  • Serve as a primary point of contact for students, families, and teaching staff, responding to inquiries and supporting needs in a timely, professional manner.
  • Manage attendance systems, student records, and program data in alignment with YOLA-wide protocols.
  • Assist with the preparation and distribution of schedules, communications, and program updates to families and staff.
  • Coordinate site logistics such as space setup, equipment and instrument needs, transportation, meals, and safety procedures.
  • Support the planning and execution of concerts, community events, and cultural celebrations at the site.
  • Work collaboratively with site staff and faculty to maintain a safe, inclusive, and culturally responsive environment.
  • Monitor student participation and support strategies for engagement, mentorship, and holistic development.
  • Collaborate with the LA Phil Learning team on cross-site initiatives, special projects, and reporting.
  • Maintain accurate records of expenses, assist with budget tracking, and support procurement processes.
  • Proactively recommend improvements to site processes and family engagement strategies.
  • Uphold YOLA values and Code of Conduct in all interactions with students, staff, and families.

Evaluation & Professional Growth
  • Set and track individualized goals in alignment with evaluations and professional growth plans.
  • Participate in staff meetings, cross-site collaborations, and professional development opportunities.
  • Engage in reflective practice and incorporate feedback from supervisors, peers, students, and families.

Mandated Reporter & Code of Conduct
YOLA Program Assistants are caretakers of minors and are legally designated as mandated reporters under California law. As such, the following responsibilities and values are required:
  • Report any suspicion of child abuse or neglect to the appropriate authorities.
  • Maintain healthy personal and professional boundaries with all students and staff.
  • Remain attentive to signs of stress in oneself and others to foster a safe and supportive learning environment.
  • Seek guidance from senior staff when uncertain about professional boundaries or safety concerns.

Shared YOLA Values
  • Self-Respect and Respect for Community
  • Safety (for Self and Community)
  • Curiosity
  • Inclusion
  • Collaboration
  • Creativity

Position Qualifications
  • Bachelor's degree in education, arts administration, music, or related field, or equivalent professional experience
  • Minimum 2 years of experience in program coordination, youth development, arts education, or related fields
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Excellent communication and relationship-building skills with students, families, and colleagues
  • Experience working with youth and families from diverse racial, cultural, economic, and linguistic backgrounds
  • Commitment to equity, inclusion, and continuous improvement in program delivery
  • Strong technical skills, including proficiency in Microsoft Office, Google Suite, and program management platforms (experience with Salesforce or Monday.com a plus)
  • Availability to work evenings and weekends as required by YOLA's programming schedule
  • Bilingual (Spanish/English) required

Updated 4/2026
The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.
Equal Employment Opportunity Policy
The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.

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