Academic Program Coordinator Jobs (NOW HIRING)

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• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Stuckeman School of Architecture and Landscape Architecture (Stuckeman School) is seeking to hire an experienced, motivated administrative professional who is organized and a multi-tasker as an Academic Program Coordinator.
While this Academic Program Coordinator's main responsibilities will lie within the Department of Landscape Architecture, this position is part of the administrative team that collectively supports the Stuckeman School.
The Landscape Architecture component of this position will focus on the day-to-day administrative operations of the department, provide administrative support to the department head, and oversee and organize awarding of scholarships and student competitions.
In addition to being the primary contact for undergraduate landscape architecture students and applicants, the Academic Program Coordinator will provide general administrative services to support faculty and students, as well as work with the student advising staff and both internal and external constituents.
More specific responsibilities include but are not limited to:

• Manage the department head's calendar, schedule meetings, and arrange travel.
• Compile and organize data, agendas, and other meeting materials for committees chaired and/or attended by the department head.
• Collaborate with faculty and department leadership to forecast degree/course/certificate enrollment; retrieve, compile, and analyze course data.
• Assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.
• Plan and coordinate events including guest lecturers and studio critics visits, graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.
• Serve as initiator to support program and department activities and transactions.
• Coordinate scholarship and fellowship data and funds; prepare award letters, monitor expenses, prepare and analyze financial reports.
• Assign and monitor undergraduate teaching assistant class assignments.

Qualifications:
Required Skills and Experience:

• Proficiency in Microsoft Office 365 or related workplace software
• Ability to manage, analyze, and forecast complex datasets
• Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously
• Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats
• Commitment to working collaboratively as part of a team and contributing to a positive, service-oriented work environment
• Excellent interpersonal skills; driven to provide high-quality customer service
• Inclusive and respectful when working with others

Preferred Qualifications (one or more):

• Experience with 25Live by CollegeNet, CourseLeaf, e-Steward, LionPATH, PSU Buy, SAP Concur, SIMBA, or comparable enterprise systems supporting financial, endowment, purchasing, and academic administration functions
• Demonstrated administrative experience in a higher education or academic setting
• Ability to work effectively in a fast-paced environment while handling sensitive and confidential information with discretion

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None
Important Application Instructions:
Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.
Additional Information:
The College of Arts and Architecture supports flexible work arrangements when feasible and aligned with the needs of the unit and role responsibilities. Questions about flexibility or remote work can be addressed with the hiring manager during the interview process.
About the School
The Stuckeman School is within the College of Arts and Architecture at The Pennsylvania State University. The Stuckeman School houses three departments: Architecture, Graphic Design, and Landscape Architecture, creating a thriving interdisciplinary education and research environment to incubate future designers and make positive impacts on the environments and communities.
About the Department of Landscape Architecture
Penn State's Department of Landscape Architecture is part of the College of Arts & Architecture within the Stuckeman School, and is recognized for student-centric educational excellence and innovative research. The program is designed to prepare design leaders of tomorrow, blending artistic vision with scientific and humanistic perspectives.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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