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How much do academic records coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for academic records coordinator in the United States is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.48 per hour, depending on experience, location, and employer.

What is an academic records coordinator?

Academic Records Coordinators are professionals who manage student academic records at educational institutions such as colleges and universities. They ensure that student data, such as transcripts, grades, enrollment information, and degree progress, is accurately maintained and updated in institutional databases. Their responsibilities may also include processing requests for transcripts, verifying graduation requirements, and assisting with registration and course scheduling. Academic Records Coordinators play a critical role in upholding the integrity and confidentiality of student records, often working closely with faculty, staff, and students.

How does an academic records coordinator typically collaborate with other departments within an educational institution?

Academic Records Coordinators regularly work with departments such as Admissions, Registrar, Financial Aid, and Academic Advising to ensure the accuracy and confidentiality of student records. They may coordinate transcript evaluations, verify graduation requirements, and respond to records-related inquiries from faculty or staff. Strong communication and organizational skills are essential, as the role often requires balancing multiple requests and maintaining compliance with institutional and legal guidelines. Collaboration is a key part of the job, fostering smooth information flow across campus units.

What are the key skills and qualifications needed to thrive as an academic records coordinator, and why are they important?

To thrive as an Academic Records Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor's degree. Familiarity with student information systems (such as Banner or PeopleSoft), data management software, and FERPA compliance is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you interact effectively with students, faculty, and staff. These skills ensure accurate record management, data integrity, and efficient support for institutional operations.

What is the difference between Academic Records Coordinator vs Registrar?

AspectAcademic Records CoordinatorRegistrar
CredentialsTypically requires a bachelor's degree in education, administration, or related fieldRequires a bachelor's degree; often a master's in education administration or related field
Work EnvironmentWorks in academic offices, handling student records and data managementWorks in administrative offices, overseeing student registration, records, and compliance
Employer & IndustryEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonAcademic Records Coordinator vs Registrar

The Academic Records Coordinator primarily manages student records and data entry, focusing on accuracy and confidentiality. The Registrar has broader responsibilities, including overseeing registration, compliance, and official recordkeeping. While both roles require similar credentials and work in educational settings, the Registrar's role is more comprehensive and administrative.

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Academic Records Coordinator jobs near you
Infographic showing various Academic Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $46,876 per year, or $22.5 per hour.

Academic Records & Athletic Eligibility Coordinator

Park

Parkville, MD • On-site

Full-time

Medical, Dental, Life, Retirement

Posted 8 days ago

Key responsibilities

  • Process diploma applications, verify degree completion, support graduation and commencement activities, and maintain graduation records.

  • Review and process student-athlete eligibility records, evaluate eligibility status, prepare reports, and communicate with relevant departments and organizations to ensure compliance.

  • Assist with maintaining student records, compiling reports, supporting office operations, and responding to inquiries related to graduation, commencement, and student records.

Job description

This position serves as a front-line representative of the Registrar's Office, providing high-quality customer service while supporting graduation, academic and athletic compliance, and student records operations. Working collaboratively across the office, the position performs a variety of functions related to graduation processing, commencement coordination, athletic eligibility, academic compliance, and records management to ensure the accuracy, integrity, and timely processing of student information.
Primary responsibilities include processing diploma applications, verifying degree completion, supporting commencement activities, maintaining student records, certifying athletic eligibility, and providing data and support for the athletics department to support eligibility and academic progress. The position also provides general Registrar support and responds to inquiries from students, faculty, staff, and external constituents.
Success in this role requires exceptional attention to detail, strong organizational and communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment while maintaining the confidentiality of student records and adhering to FERPA, University policies, and applicable regulatory requirements.Position Accountabilities

Graduation and Degree Processing (25%)
Assist with diploma application processing, degree audits, graduation verification, degree conferral preparation, diploma orders, and maintenance of graduation records. Review student records for completeness and identify discrepancies requiring further review.

Commencement Support (15%)
Assist with commencement planning and preparation, including participant lists, ceremony communications, commencement reports, ordering and distribution of graduation materials, and support for local commencement ceremonies.

Athletic Eligibility Support (40%)
Understand and apply academic eligibility rules and bylaws governing student-athletes. Review and process student-athlete eligibility records by compiling required documentation, evaluating eligibility status, preparing reports and maintaining records. Submit eligibility certificates to the NAIA. Communicate with NAIA, coaches, and athletic director regarding eligibility decisions and interpretation of academic eligibility bylaws. Coordinate with Athletics and other University offices to support compliance with NAIA and institutional requirements. Provide GPAs of student-athletes and calculate team GPAs for scholar-athlete awards.

Academic Records and Departmental Support (10%)

Compile, maintain, and distribute reports related to graduation, compliance, enrollment, and student records. Assist with data validation, record maintenance, and documentation to ensure accuracy and consistency across University systems.

Assist with office operations such as transcript processing, enrollment and degree verification, document imaging, grading support, maintenance of academic and demographic records, processing administrative withdrawals, monitoring effective dates of withdrawals, and communicating outcomes to appropriate University stakeholders.

Participate in office projects, process improvements, cross-training initiatives, testing of new procedures, and other duties that support departmental and University objectives.

General Customer Service (10%)

Greet and assist all customers in a professional, courteous, and prompt manner. Respond to general inquiries (in person, phone, email), including those related to graduation, commencement, and student records.

Position Requirements:

  • Associate degree or equivalent combination of education and experience required; bachelor's degree preferred.

  • 1-2 years of related work experience required.

  • Strong computer literacy, including proficiency in Microsoft Office Suite (especially Excel and Word), email platforms, and database/administrative systems.

  • Ability to understand, interpret and consistently apply academic policies and regulatory requirements.

  • Strong analytical and problem-solving skills with the ability to identify discrepancies and maintain accurate student records.

  • Experience working with student information systems, data validation, or compliance-related processes preferred.

  • Excellent written and verbal communication skills.

  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

  • Ability to maintain confidentiality and adhere to FERPA and other applicable regulations.

  • Must be available for periodic overtime and participation in KC-area commencement ceremonies.

Founded in 1875, Park University is a private, liberal arts university. Park's flagship campus is located in the Kansas City suburb of Parkville, Missouri, on the bluffs overlooking the Missouri River. We offer an excellent benefits package including health, dental, and life insurance, retirement plan, and tuition-paid undergraduate classes for employees and dependents. Park University is an equal-opportunity employer and encourages applications from women and minorities.

Qualified applicants must upload a resume and cover letter that includes salary requirements.

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