Academic Records Coordinator Jobs (NOW HIRING)

The P-CEP Records Specialist is responsible for maintaining accurate student academic records, transcripts, grade documentation, and student-level records for Plymouth-Canton Educational Park. The registrar supports enrollment and withdrawal processes by managing the academic records portion of those workflows and works closely with staff members, students, and families. The specialist ensures that student records are accurate, timely, confidential, and maintained in accordance with district procedures and applicable state and federal requirements.

Minimum qualifications include a high school graduate or equivalent, experience in office procedures, including the operation of various office equipment, demonstrated computer experience in word processing, database, spreadsheet, and e-mail applications, and experience with data entry, records management, spreadsheets, and student information systems. Experience with MiStar or another student information system is preferred.

Duties and responsibilities include maintaining accurate student academic records, entering, reviewing, updating, and maintaining student transcript information in MiStar and other district systems, processing incoming academic records for newly enrolled students, submitting, receiving, tracking, and processing records requests, coordinating with counselors after transcript analysis to ensure student academic records are accurate and complete, supporting withdrawal processes, maintaining transcript clean-up processes, maintaining records related to unique transcripts, exchange students, CA-60 files, and other specialized student record situations, supporting counselors, administrators, and district staff with records needed for graduation verification, course completion, and student academic history, maintaining accurate spreadsheets, logs, and tracking systems related to transcripts, grades, records requests, and other assigned record processes, responding to student, family, staff, school, and outside agency requests related to student academic records in a timely and professional manner, maintaining confidentiality of all student and family information, working cooperatively with counselors, administrators, scheduler, the P-CEP Administrative Secretary, district Student Services, the business office, colleges, virtual providers, and other staff, assisting with the development and improvement of procedures related to student records, transcript processing, grade entry, enrollment records, withdrawal records, and other records processes as warranted, assisting in process and execution of digitizing student records past and present, attending required meetings and training as needed, and performing other duties as assigned.

Evaluation of this position will be in accordance with provisions of the Board's Policy on Evaluation of Certificated Personnel. Beginning date is as soon as possible. Reports to the Assistant Superintendent of Student Services. Salary range is non-affiliated grade 3 $49,879 - $63,460. Placement on salary schedule will be based on experience and qualifications. 52 weeks per year / 8 hours daily.

Method of application: Internal applicants apply online using the Internal Applicants section. External applicants apply online using the External Applicants section. Required documents include a letter of interest, updated resume, diversity, equity, and inclusion statement, cover letter, two current letters of recommendation, and copies of official transcripts for all degrees earned.

Physical demands include standing, talking or hearing, walking, sitting, bending, twisting at the neck, pushing or lifting up to 50 lbs, and specific vision abilities required by this job include close vision and the ability to adjust focus.

Work environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically fingerprinted for a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Deadline is open until filled. Posted: 7/28/26.