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Public Records Manager Jobs (NOW HIRING)

Wisconsin

Assistant Public Records Custodian

Madison, WI · On-site

$75K/yr

UW-Madison is an agency subject to the Wisconsin Public Records Law. The Office of Compliance ... Kory Breuer, HR Manager, kory.breuer@wisc.edu Institutional Statement on Diversity: Diversity is a ...

City of Pleasanton

Records Coordinator

Pleasanton, CA · On-site

$85K - $103K/yr

The ideal candidate will bring experience in records management within a public agency environment, ensuring compliance with legal requirements and best practices for transparency and accountability.

CPMC LLC

Records Manager

Tysons Corner, VA · Remote

Citizen and able to obtain and maintain an HHS Public Trust background investigation POSITION SUMMARY The Records Manager owns federal records management for CPMC's HHS/ORR UAC Legal Services PMO. ...

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Public Records Manager information

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$35K

$75.2K

$133K

How much do public records manager jobs pay per year?

As of Sep 5, 2026, the average yearly pay for public records manager in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What does a public records manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.

What are the key skills and qualifications needed to thrive as a public records manager?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What are some common challenges faced by public records managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

Are public records managers in demand?

Public records managers are in demand due to increasing government and organizational needs for efficient recordkeeping, compliance, and data management. The role often requires knowledge of records management systems, legal regulations, and certifications such as the Certified Records Manager (CRM). Employment prospects are generally stable, especially in government agencies and large institutions that handle significant volumes of public records.

How much do public records managers get paid?

Public records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and the size of the organization. Salaries can vary based on certifications, technical skills, and the complexity of records handled.
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Public Records Manager jobs near you
Infographic showing various Public Records Manager job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Assistant Public Records Custodian

Wisconsin

Madison, WI • On-site

$75K/yr

Full-time

Posted 10 days ago

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:Academic StaffEmployment Type:RegularJob Profile:Compliance Specialist IIIJob Summary:

The University of Wisconsin-Madison, the flagship campus of the University of Wisconsin System, is a research-intensive university serving approximately 51,000 students and employing more than 24,000 faculty and staff members. UW-Madison is an agency subject to the Wisconsin Public Records Law.

The Office of Compliance provides program oversight for the Americans with Disabilities Act (ADA), Health Insurance Portability and Accountability Act (HIPAA Privacy), Title IX of the Education Amendments, the Wisconsin Public Records Law, data privacy, and for fair and impartial protected class discrimination complaint investigations. The Office collaborates with campus partners to mitigate compliance risk and promote ethical conduct throughout the university community.

Situated in the Office of Compliance, the Assistant Public Records Custodian (APRC) reports to the Public Records Custodian, who serves as the institutional lead for public records compliance to fulfill the university's obligations under the Wisconsin Public Records Law.

The APRC performs administrative duties associated with the receipt and processing of public records requests; works closely with requesters to ensure appropriate communication; reviews, redacts, and releases public records in accordance with the law, and assists the Public Records Custodian to ensure a consistent and fair process. Additionally the APRC provides guidance and consultation to campus partners and stakeholders regarding public records requests; monitors institutional risk; and communicates risk and remediation strategies to leadership to ensure compliance. The APRC works collaboratively with a number of campus partners including the Office of Legal Affairs, Office of the Chancellor, Business Services, research units, and other units across the institution.

The APRC will also assist with creating training materials, and engaging in outreach and office development in support of the Public Records unit.

This a is majority in-person work position, with one day per week of remote work. The successful candidate must be able to work in person at UW-Madison within 6 months of hire.

Key Job Responsibilities:
  • Collaborates with other institutional compliance subject matter experts to review procedures and make change recommendations to leadership
  • Audits and serves as a subject matter expert and point of contact for potentially affected units and affiliated organizations, ensuring appropriate notices are issued relating to compliance
  • Provides consultation to internal and external partners related to the Wisconsin public records law
  • Assists leadership with developing and publishing compliance reports in accordance with established laws and regulations
  • Assists with institution wide training and outreach
Department:

Office of Compliance

Compensation:

Minimum $75,000, depending on qualifications.

Required Qualifications:
  • Minimum 3 years applying complex regulatory frameworks including public policy
  • Effective communication skills
  • Strong interpersonal skills
  • Ability to work collaboratively
  • Attention to detail
Preferred Qualifications:
  • Experience interpreting the Wisconsin Public Records Law
  • Understanding of HIPAA, FERPA, or other laws impacting higher education records
  • Experience in a higher education setting
Education:

Bachelor's Degree required

How to Apply:

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload a cover letter and resume, which should highlight your experience, knowledge, and skills as they relate to the listed qualifications.

Important: The application has only one attachment field. Upload both your cover letter and resume in that field, either as a single combined file or as multiple files in the same upload area.

Contact Information:

Kory Breuer, HR Manager, kory.breuer@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.


The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.


To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.


Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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