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Public Records Manager Jobs (NOW HIRING)

Montana

Public Records Program Assistant

Helena, MT · On-site

The ideal candidate must demonstrate the ability to manage competing priorities in a fast-paced ... Montana public records laws and processes * Case file organization and management Ability to:

The City of Vancouver

Records Specialist

Vancouver, WA · On-site

In this role, you will play a vital part in ensuring that public records are accessible, accurate, and managed in accordance with legal requirements, making the process of obtaining public records as ...

City of Vancouver

Records Specialist

Vancouver, WA · Hybrid

In this role, you will play a vital part in ensuring that public records are accessible, accurate, and managed in accordance with legal requirements, making the process of obtaining public records as ...

The City of Vancouver

Records Specialist

Vancouver, WA · Hybrid

In this role, you will play a vital part in ensuring that public records are accessible, accurate, and managed in accordance with legal requirements, making the process of obtaining public records as ...

RELX

GM of Public Records

Raleigh, NC

About the Role The GM of Public Records will drive thePublicRecordsstrategic agenda for our ... They will manage the marketfacing teams consistingof1 manager and 8 sales professionals with annual ...

LexisNexis

GM of Public Records

Raleigh, NC · On-site

About the Role The GM of Public Records will drive thePublicRecordsstrategic agenda for our ... They will manage the marketfacing teams consistingof1 manager and 8 sales professionals with annual ...

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Public Records Manager information

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$35K

$75.2K

$133K

How much do public records manager jobs pay per year?

As of Jun 9, 2026, the average yearly pay for public records manager in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Public Records Managers, and how can they be addressed in daily work?

Public Records Managers often face challenges such as managing large volumes of records, ensuring compliance with evolving regulations, and handling sensitive information requests. Staying organized and up-to-date with recordkeeping software can help streamline document management and retrieval processes. Regular training on legal requirements and close collaboration with legal, IT, and administrative teams are key strategies to address these challenges and maintain efficient, compliant records systems.

What are the key skills and qualifications needed to thrive as a Public Records Manager, and why are they important?

To thrive as a Public Records Manager, you need expertise in records management, compliance regulations, and information governance, often supported by a degree in library science, information management, or a related field. Familiarity with records management systems (RMS), electronic document management software, and certifications like the Certified Records Manager (CRM) credential are typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing large volumes of sensitive information and coordinating with multiple stakeholders. These competencies ensure accurate recordkeeping, legal compliance, and efficient access to public information, which are vital for organizational integrity and public trust.

What is the difference between Public Records Manager vs Records Coordinator?

AspectPublic Records ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in public administration, law, or related field; certifications in records management are commonOften requires a high school diploma or associate degree; certifications in records management are advantageous
Work EnvironmentGovernment agencies, public institutions, or large organizations managing public recordsCorporate offices, government departments, or organizations handling document processing
Employer & Industry UsageUsed in government, public sector, and large organizations for managing public recordsCommon in both public and private sectors for organizing and maintaining records

The Public Records Manager oversees the management, retention, and accessibility of public records, often in government settings, requiring specialized knowledge of laws and regulations. The Records Coordinator handles the organization and maintenance of records within an organization, focusing on efficient document processing. While both roles involve records management, the Public Records Manager has a broader scope related to public access and legal compliance.

What does a Public Records Manager do?

A Public Records Manager is responsible for overseeing the organization, maintenance, and accessibility of public records within a government agency, municipality, or organization. Their duties include ensuring compliance with laws and regulations related to public records, responding to records requests from the public, and implementing policies for records retention and disposal. They also train staff on records management practices and use technology to improve records accessibility and security. Ultimately, they play a crucial role in promoting transparency and accountability by ensuring that public records are properly managed and accessible.
More about Public Records Manager jobs
What cities are hiring for Public Records Manager jobs? Cities with the most Public Records Manager job openings:
What are the most commonly searched types of Public Records jobs? The most popular types of Public Records jobs are:
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What job categories do people searching Public Records Manager jobs look for? The top searched job categories for Public Records Manager jobs are:
Public Records Manager jobs near you
Infographic showing various Public Records Manager job openings in the United States as of May 2026, with employment types broken down into 2% As Needed, 66% Full Time, 30% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Research Analyst I - Public Records Unit

General Court of the Commonwealth of Massachusetts

Milford, MA • On-site

Full-time

Posted 2 days ago

Job description

The Public Records Unit (PRU) Research Analyst I coordinates and tracks timely and appropriate responses to public records requests, court requests, subpoenas, agency requests, and Freedom of Information Act (FOIA) requests received by the Massachusetts State Police (MSP) that are related to the BWC Program.

 Duties:

Processing and preparing responses to outside requests for information related to the MSP BWC Program, which includes court requests, subpoenas, agency requests, and FOIA and Massachusetts Public Record requests.  Ensuring responses are provided in a timely fashion, adhere to state and federal statutes, and are recorded according to departmental protocol.

Communicating with and providing good "customer service" to public or other records/video requestors.

Collaborating with the MSP divisions to identify, review, and assemble responsive records/video.

Identifying and redacting confidential, privileged, private, or exempt documents/video or parts thereof.

Preparing draft response letters to requestors.

Maintaining information in a systematic way and performing measures to substantiate compliance with the Public Records Law, MSP standards, and records retention requirements.

Monitoring status of outstanding public or other records requests.

Performs related duties as required.

Preferred Qualifications:

Knowledge of how to conduct research by retrieving information from electronic and hard files.

Knowledge of basic administrative processes, practices, and procedures.

Knowledge of laws, rules and regulations pertaining to records retention and the release of information.

Ability to use information technology resources, formulas, and analytical tools to generate reports, letters, memoranda and related business documents.

Ability to communicate effectively with colleagues, superiors and the public via oral and written means.

Ability to show discretion and maintain the confidentiality of sensitive information.

Ability to summarize how research and analytical information was obtained through summary statistics or visuals.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have (A) at least two (2) years of full-time, or equivalent part-time, administrative, professional or technical experience in work involving research, data analysis, compliance, records management or program administration, or (B) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Substitutions:

I. A Bachelor's degree or higher in a related field may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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