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Assistant Public Records Jobs (NOW HIRING)

State of Washington

Public Records Analyst

Olympia, WA · On-site

$58K - $78K/yr

... assist crime survivors in avoiding further abuse. This independent office under the state ... Public Records Analyst, Program Specialist 3 Full-Time, Permanent This position reports to the ...

City of Pensacola

Public Records Coordinator

Pensacola, FL · On-site

$38K - $65K/yr

Coordinates with the Technology Resources office to assist with the implementation and updates to electronic processes and procedures related to public records requests, including providing feedback ...

City of Charlotte

Public Records Specialist

Charlotte, NC · On-site

$24 - $34.30/hr

Undergo continual education/training regarding public records. * Assist with program meetings and events COMPETENCIES: * Administrative skills * Time Management / Project Management * Detail-oriented

State of Washington

Public Records Analyst

Olympia, WA · On-site

$58K - $78K/yr

... assist crime survivors in avoiding further abuse. This independent office under the state ... Public Records Analyst, Program Specialist 3 Full-Time, Permanent This position reports to the ...

HireRight

Public Records Researcher

Nashville, TN · On-site

Maintains regular contact and supports candidates to assist them throughout the screening process ... Maintains accurate and up to date records of actions taken in the background screening process

HireRight

Public Records Researcher

Nashville, TN

Maintains regular contact and supports candidates to assist them throughout the screening process ... Maintains accurate and up to date records of actions taken in the background screening process

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Assistant Public Records information

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$27K

$49.2K

$69K

How much do assistant public records jobs pay per year?

As of Jul 6, 2026, the average yearly pay for assistant public records in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

Is a file clerk a stressful job?

A file clerk job generally involves organizing, maintaining, and retrieving records, which can be repetitive but typically is not highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but the role usually requires attention to detail and organizational skills. Overall, it is considered a low to moderate stress position compared to more demanding roles.

What is the difference between Assistant Public Records vs Public Records Clerk?

AspectAssistant Public RecordsPublic Records Clerk
Required CredentialsHigh school diploma; some roles may require certification or experienceHigh school diploma; often similar certifications
Work EnvironmentGovernment offices, public agencies, record storage facilitiesGovernment offices, public agencies, record management departments
Employer & Industry UsageLocal, state, or federal government agencies handling public recordsMunicipal or county government offices managing public records
Common Search & ComparisonOften compared for entry-level record management rolesRelated role focusing on record keeping and data entry

Assistant Public Records and Public Records Clerk roles are similar, both working within government agencies to manage public records. The main difference lies in job scope; assistants may support multiple tasks, while clerks often handle specific record-keeping duties. Both positions require similar credentials and work environments, making them closely related in the public records industry.

What jobs are off limits to felons?

Felons may face restrictions in certain jobs that require security clearances, involve working with vulnerable populations, or require professional licensing, such as healthcare, teaching, law enforcement, and financial services. However, many industries, including construction, manufacturing, and food service, often hire individuals with criminal records, depending on the nature of the offense and state laws. Employers may also consider rehabilitation and time elapsed since conviction when making hiring decisions.

What does a records assistant do?

A records assistant helps organize, maintain, and retrieve public records and documents. They often use database management software, verify information accuracy, and ensure records are properly filed and accessible for legal or administrative purposes.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong organizational skills, and familiarity with electronic health record (EHR) systems. Some employers prefer candidates with postsecondary training or certification in health information technology or medical coding.
More about Assistant Public Records jobs
What cities are hiring for Assistant Public Records jobs? Cities with the most Assistant Public Records job openings:
What are the most commonly searched types of Public Records jobs? The most popular types of Public Records jobs are:
What states have the most Assistant Public Records jobs? States with the most job openings for Assistant Public Records jobs include:
What job categories do people searching Assistant Public Records jobs look for? The top searched job categories for Assistant Public Records jobs are:
Assistant Public Records jobs near you
Infographic showing various Assistant Public Records job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Public Records Adminstrator

Klickitat County, WA

Goldendale, WA • On-site

$75K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Salary : $75,732.80 - $85,176.00 Annually
Location : Goldendale and White Salmon, WA
Job Type: Full-Time
Job Number: 2026-00019
Department: Prosecuting Attorney's Office
Opening Date: 06/17/2026
Basic Job Purpose/Function
This position serves as the County Public Records Administrator. Performs a variety of complex duties associated with fulfilling requests for public records as required under Washington State's Public Records Act (RCW 42.56). Oversees public records management and Public Records Act compliance. Develops policy and systems for public records management and provides guidance and training to all County departments and Elected Official's Offices for the effective and appropriate disclosure and retention of public records in the spirit of full assistance to citizens and departments and transparency under the Act.
Essential Job Duties
  1. Serves as primary contact for processing requests for public records. Assist with requests for discovery.
  2. Communicate with requestors to provide assistance and timely action on public records requests, including clarifying and prioritizing elements of the requests, establishing reasonable timeframes for response and communicating clearly in writing. Prepare or coordinate response letters to requestors; assist with scheduling appointments for review of records; oversee review of records; and, respond to questions related to the County's Public Disclosure and Production Policy.
  3. Coordinate with County departments and offices on locating responsive records and production of records and information responsive to requests. Direct time frames for responses. Coordinate assembly of multi-departmental responses.
  4. Review collected records to ensure they are responsive and complete according to the request. Conduct research and analysis to determine if collected records are exempt from disclosure and coordinate the review of records which may be exempt and prepare required redaction report(s).
  5. Develop, implement, and maintain a centralized system and tracking process for all public disclosure requests, including the filing and retrieval, indexing, retention, storage, scanning, and reproduction of County records, ensuring that the records are researched, analyzed and processed for public disclosure in accordance and compliance with applicable federal, state and local laws and regulations. .
  6. Provide guidance and support to offices and departments to understand and utilize the Washington State Archive retention policies and procedures.
  7. Provide guidance to departments and offices for all public records, not required in their current operation, to be transferred to the state archives so that the valuable and historical records of the state may be centralized, made more widely available and insured permanent preservation, provided such public records are not approved for destruction.
  8. Provide guidance to all departments and offices appropriate public records management practices and policies.
  9. Coordinate with the Information Technology staff and County departments and offices' Public Records Officers on compliance with the Public Records Act and state retention requirements. Administer applicable policies and propose changes as needed to address changing technology and improvements to County retention systems.
  10. Assist departments in researching information and documents stored in various formats to fulfill requests for public records and retention schedules.
  11. Acts as liaison between state and local offices in matters of county records management and the Public Records Act.
  12. Organize, provide and/or present county-wide training regarding retention of records and public records requests.
  13. Develop and maintain a variety of performance measures documenting volumes and complexity of request and work effort required to comply with federal, state and local laws, policies and procedures related to fulfilling records requests.
  14. Model a high standard of professional conduct, assure that absolute confidentiality is maintained as required, and exercise discretion regarding exemptions to information the Public Records Administrator may view in the course of fulfilling their responsibilities.
  15. Assists in the planning and development of the project budget and develops long range operational plans for retention and public records requests process.
  16. Locates, prepares applications, and utilizes grants in meeting program objectives, including exploring County-Wide retention software systems grants. Monitors and ensures all requirements of grants and contracts are met.
  17. Creates and updates forms for use by the public and departments/offices. Posts forms on County website as necessary.
  18. Ability to attend conferences/training overnight and retain WAPRO certification.

Additional Job Duties:
  1. Represents the County as spokesperson at public meetings, as assigned.
  2. Perform other related duties as needed.

Requirements/Minimum Qualifications
  • Knowledge of principles, practices, and techniques and advanced computer skills to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
  • Knowledge of local government practices and procedures, records management practices for archiving documents and Electronically Stored Information (ESI), e-mail and Web administration and archiving are desired.
  • Knowledge of applicable RCW's and WAC's

Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • AA or BA in Office Management, Public Administration or a related field is preferred
  • Minimum of 6 years technical experience relating to public records and archiving.

Licenses, Certificates and Other Requirements
Valid state driver's license in state of residence.
The selected candidate will be required to undergo fingerprinting, pass a criminal history background check, and complete security awareness training as a condition of employment.
Certified as a Public Records Officer by the Washington State Association of Public Records Officials within two years of hire.
Klickitat County offers a generous benefit package which includes: Vacation, sick and paid holiday leave along with medical, dental, vision and life and LTD insurance and substantial County contributions towards premiums and a retirement package through the Washington State Department of Retirement System. Additionally, employees are offered a flexible spending account, two Deferred Compensation programs, voluntary life and LTD insurance, AFLAC coverage and a variety of on-going training programs.
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