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Public Records Coordinator Jobs (NOW HIRING)

The State of Arizona

Public Records Coordinator

Phoenix, AZ · On-site

$55K - $60K/yr

Public Records Coordinator Apply now Job No: 543279 Work Type: Full-time Location: PHOENIX Categories: Administrative Support/Customer Service, Misc/Other/Not Applicable SECRETARY OF STATE (DEPT OF ...

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City of Pleasanton

Records Coordinator

Pleasanton, CA · On-site

$85K - $103K/yr

The ideal candidate will bring experience in records management within a public agency environment ... Records Coordinator. Minimum Qualifications Any combination of education, experience, and training ...

GovernmentJobs.com

Records Coordinator

Pleasanton, CA · On-site

Records Coordinator The City of Pleasanton is seeking a detail-oriented and collaborative ... The ideal candidate will bring experience in records management within a public agency environment ...

City of Pleasanton

Records Coordinator

Pleasanton, CA · On-site

Records Coordinator The City of Pleasanton is seeking a detail-oriented and collaborative ... The ideal candidate will bring experience in records management within a public agency environment ...

Wenatchee

Public Records Specialist

Wenatchee, WA · On-site

$71 - $107/hr

Provide support to records coordinators and serve as a resource regarding records management ... S.) in Business, Public Administration, Records Management, Legal Studies, or a related field ...

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Public Records Coordinator information

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How much do public records coordinator jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for public records coordinator in the United States is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $25.48 per hour, depending on experience, location, and employer.

What is a public records coordinator?

Public Records Coordinators are professionals responsible for managing, processing, and responding to requests for public records within government agencies or organizations. They ensure compliance with public records laws and regulations, help maintain accurate records, and facilitate transparency by providing access to requested information. Their duties often include reviewing requests, redacting sensitive information, and coordinating with other departments to fulfill records requests promptly.

What are some common challenges a public records coordinator might face when handling records requests?

Public Records Coordinators often face challenges such as managing high volumes of requests, ensuring compliance with relevant laws, and balancing timely responses with confidentiality concerns. Coordinators must be detail-oriented to accurately review and redact sensitive information, and persistent in tracking down records across different departments. Effective communication and strong organizational skills are essential for collaborating with colleagues and educating requesters about the process.

What are the key skills and qualifications needed to thrive as a public records coordinator, and why are they important?

To thrive as a Public Records Coordinator, you need strong organizational skills, attention to detail, and knowledge of records management principles, often supported by a degree in public administration or a related field. Familiarity with records management systems, FOIA request tracking software, and document imaging tools is typically required. Excellent communication, problem-solving abilities, and discretion are vital soft skills for interacting with the public and handling sensitive information. These competencies ensure efficient, compliant, and confidential processing of public records requests, which is crucial for transparency and public trust.

What is the difference between Public Records Coordinator vs Records Clerk?

AspectPublic Records CoordinatorRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in records managementHigh school diploma or equivalent
Work EnvironmentGovernment agencies, public offices, or legal settingsAdministrative offices, government departments, or healthcare facilities
Job ResponsibilitiesManaging public records, ensuring compliance, coordinating access requestsOrganizing, filing, and retrieving records, data entry

The Public Records Coordinator and Records Clerk roles both involve handling records, but the Coordinator focuses on managing and coordinating public records access and compliance, often requiring more specialized knowledge. The Records Clerk primarily handles day-to-day filing and data entry tasks. Both roles are essential in maintaining accurate records within government or organizational settings.

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Public Records Coordinator jobs near you
Infographic showing various Public Records Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $46,876 per year, or $22.5 per hour.

Public Records Coordinator

Manhattan, NY • On-site

BizTek People, Inc. | APA International Placement Consultants
Recruiting and Staffing Services • 51 - 200 employees
Learn more about BizTek People, Inc. | APA International Placement Consultantsexternal

Contractor

Re-posted 23 days ago

Job description


BizTek People is in search of a Public Records Coordinator for our client in Portland, Oregon!
Schedule
  • Monday-Friday
  • 20 hours per week within standard business hours
  • 4- or 8-hour shifts
  • 100% Remote

Education
  • Bachelor's Degree required

Experience & Qualifications
  • Minimum 5 years of professional experience
  • Background or experience in the legal field strongly preferred
  • Strong understanding of Public Records Laws, including state public records statutes and FOIA
  • Ability to communicate professionally, diplomatically, and effectively with internal stakeholders and the public
  • Strong judgment and discretion when handling confidential and sensitive information
  • Ability to determine:
  • What records are subject to disclosure
  • What information may be exempt
  • When legal guidance is required
  • Proficient in email systems and electronic databases for record retrieval and review
  • Experience with Epic preferred
  • Pending licenses will be considered

Position Summary
The Public Records Coordinator is responsible for managing and responding to public records requests in accordance with applicable public records laws. This role involves reviewing requests, coordinating with internal departments, evaluating disclosure requirements and exemptions, and ensuring responses are accurate, timely, and compliant.
The position requires handling sensitive and confidential materials with discretion and sound judgment. Requests may involve a wide range of topics, including employee compensation, contracts, business affiliations, and research-related records.
The Coordinator serves as the primary point of contact for public records requests, managing the full lifecycle of each request - from intake and analysis through response and documentation - while establishing timelines, cost estimates, and coordinating staff or temporary support as needed.
Key Responsibilities
  • Analyze and manage incoming public records requests
  • Coordinate with internal departments to gather responsive records
  • Evaluate records for disclosure eligibility and exemptions
  • Communicate with requestors through written and verbal correspondence
  • Establish timelines, schedules, and cost estimates for responses
  • Maintain compliance with applicable laws, policies, and procedures
  • Manage projects related to public records requests and oversee support resources as needed

keywords: #PublicRecords, #FOIA, #LegalCompliance, #RecordsManagement, #ConfidentialInformation, #DocumentReview, #RegulatoryCompliance, #ProjectCoordination, #RemoteWork, #PublicSector

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