ZipRecruiter

Log In

1

Assistant Public Records Jobs (NOW HIRING)

Montana

Public Records Paralegal 2

Helena, MT · On-site

This Public Records Paralegal position will oversee and assist with public information requests for the State's Attorney's Office. The incumbent will be required to efficiently process and track a ...

next page

Showing results 1-20

All JobsAssistant Public Records Jobs

Assistant Public Records information

See salary details

$27K

$49.2K

$69K

How much do assistant public records jobs pay per year?

As of Jul 6, 2026, the average yearly pay for assistant public records in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

Is a file clerk a stressful job?

A file clerk job generally involves organizing, maintaining, and retrieving records, which can be repetitive but typically is not highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but the role usually requires attention to detail and organizational skills. Overall, it is considered a low to moderate stress position compared to more demanding roles.

What is the difference between Assistant Public Records vs Public Records Clerk?

AspectAssistant Public RecordsPublic Records Clerk
Required CredentialsHigh school diploma; some roles may require certification or experienceHigh school diploma; often similar certifications
Work EnvironmentGovernment offices, public agencies, record storage facilitiesGovernment offices, public agencies, record management departments
Employer & Industry UsageLocal, state, or federal government agencies handling public recordsMunicipal or county government offices managing public records
Common Search & ComparisonOften compared for entry-level record management rolesRelated role focusing on record keeping and data entry

Assistant Public Records and Public Records Clerk roles are similar, both working within government agencies to manage public records. The main difference lies in job scope; assistants may support multiple tasks, while clerks often handle specific record-keeping duties. Both positions require similar credentials and work environments, making them closely related in the public records industry.

What jobs are off limits to felons?

Felons may face restrictions in certain jobs that require security clearances, involve working with vulnerable populations, or require professional licensing, such as healthcare, teaching, law enforcement, and financial services. However, many industries, including construction, manufacturing, and food service, often hire individuals with criminal records, depending on the nature of the offense and state laws. Employers may also consider rehabilitation and time elapsed since conviction when making hiring decisions.

What does a records assistant do?

A records assistant helps organize, maintain, and retrieve public records and documents. They often use database management software, verify information accuracy, and ensure records are properly filed and accessible for legal or administrative purposes.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong organizational skills, and familiarity with electronic health record (EHR) systems. Some employers prefer candidates with postsecondary training or certification in health information technology or medical coding.
More about Assistant Public Records jobs
What cities are hiring for Assistant Public Records jobs? Cities with the most Assistant Public Records job openings:
What are the most commonly searched types of Public Records jobs? The most popular types of Public Records jobs are:
What states have the most Assistant Public Records jobs? States with the most job openings for Assistant Public Records jobs include:
What job categories do people searching Assistant Public Records jobs look for? The top searched job categories for Assistant Public Records jobs are:
Assistant Public Records jobs near you
Infographic showing various Assistant Public Records job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.
Paralegal (Public Records Specialist)

Paralegal (Public Records Specialist)

The State Bar of California

Los Angeles, CA • On-site

$74K - $99K/yr

Full-time

Posted 4 days ago

Be an early applicant

State Of California rating

7.9

Company rating: 7.9 out of 10

Based on 114 frontline employees who took The Breakroom Quiz

13th of 50 rated states

Job description

Office of General Counsel:
  • Annual Salary Range for Paralegal: $74,786 - $99,640
  • FLSA Non-Exempt / Non-Union Represented
  • This position allows for up to four days of remote work per week.

About the Office"
The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the State Bar in all state and federal courts and before administrative agencies; advocacy of State Bar discipline and admission cases in the California Supreme Court; and providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients.

OGC provides legal advice and representation in the following areas: litigation, admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters.

About the Position:
The Office of General Counsel seeks a highly motivated, analytical, detail-oriented professional to join our team. This position will primarily focus on coordinating and responding to requests for records under the California Public Records Act (CPRA), under the supervision of an Assistant General Counsel Such tasks include, but not are not limited to:
  • Drafting and sending responses to public records requests and ensuring compliance with the CPRA, including drafting initial responses that set out all applicable exemptions.
  • Independently communicating with public records requestors to help them identify relevant documents and ensure effective interpretation of requests, as necessary.
  • Working with offices within the State Bar to gather records and providing guidance and support to the offices to identify/locate responsive records.
  • Independently reviewing documents and determining applicable exemptions and required redactions consistent with the CPRA and the State Bar Act.
  • Researching eligible exemptions and stay abreast of changes to the CPRA and related legislation.
  • Organizing records with particular attention to detail and maintaining excellent documentation of request status such that backup coverage can be provided during absences – both planned and unplanned.
  • Educating and advising staff on CPRA obligations and procedures.

The position will also handle other legal and administrative support tasks under the supervision of an OGC attorney, including, but not limited to:
  • Assisting with subpoena and discovery compliance, including reviewing requests, gathering responsive documents, coordinating with internal departments, drafting responses and tracking deadlines.
  • Providing support for responding to government claims, including preparation of response letters and tracking deadlines.
  • Conducting document review, analysis, and organization for litigation, audits, investigations, or other regulatory matters.
  • Assisting with contract management, including drafting standard terms, tracking contract status, and maintaining files.
  • Providing litigation support as needed including case management and litigation tracking.
  • Providing general support on projects or other assignments as assigned or directed by OGC attorneys, including involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
  • May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job.

The ideal candidate has prior experience handling records requests (either under the CPRA or the Freedom of Information Act) in a government setting and a solid understanding of public record laws They are highly skilled at managing competing priorities, analyzing sensitive documents for legal compliance, and communicating effectively within the organization and to members of the public. Candidates must possess excellent judgment and discretion, be able to work independently, identify legally sensitive information, apply exemption criteria, and produce clear and accurate written responses. They must also be technologically adept, capable of navigating Microsoft Office Suite, document management systems and tracking tools to maintain accurate records and ensure timely responses.

The right candidate will also embody the State Bar's core values, particularly growth mindset, clarity, respect, and excellence. Additionally, they should align with the State Bar's mission, strategic plan, and goals of the office.

Definition:
Under general supervision, a Paralegal assists with case planning, development, and management, legal research, client interviews, fact, information gathering, drafting and analyzing legal documents, and collecting, compiling, and utilizing technical information. Distinguishing Characteristics  This is an experienced, journey-level classification providing paralegal assistance to other staff. Positions will generally report to a Supervising Attorney or Paralegal Supervisor. The work performed requires knowledge of legal concepts, principles, terminology, and procedures and the extensive use of legal reference material.

Examples of Essential Duties:
Duties may include, but are not limited to, the following:
  • Draft legal documents, including formal discovery requests, notices, interrogatories, motions, summaries of depositions, memoranda, and correspondence.
  • Assists with locating and contacting witnesses, prepares subpoenas, arranges for the interview and evaluation of witnesses, drafts witness declarations in proceedings and pretrial statements, and assists with the preparation of witness testimony.
  • Compiles and organizes trial notebooks, exhibits, files, and other materials and documents.
  • Coordinates the scheduling of witnesses, answers witness questions, communicates with witnesses regarding the status of their case/trial, coordinates witness travel and expenses, and assists with witness issues, exhibits, and note-taking.
  • Draft formal discovery requests and responses, including special interrogatories, requests for admissions, production demands, deposition notices, and motions to compel the attorney.
  • Analyzes records and disciplinary files and makes recommendations to the attorney regarding the disposition of files.
  • Performs legal research, including statutory and case law, drafts forms, research memoranda, proposed rules, orders, and other documents.
  • Prepares summaries of depositions and court transcripts, and witness testimony.
  • Monitors and tracks criminal and civil cases in California and other jurisdiction; investigate, gather, and review documentation and information.
  • Answers inquiries from the public by providing information and guidelines.
  • Performs several other similar or related duties, which may not be specifically included within this job description but are consistent with the general level of the job and the responsibilities described.

Employment Standards:
Knowledge of:
  • Basic principles, concepts, and methodology of legal proceedings and legal research.
  • Principles of legal writing and legal terminology.
  • State Bar Law, Rules of Conduct, and procedures as they apply to the performance of major duties and responsibilities of the position (to be obtained during the introductory period).
  • Problem identification, analysis, and evaluation.
  • Principles of effective writing and verbal presentation.
  • Business math for completing non-technical calculations such as addition, subtraction, multiplication, and division.
  • Modern office practices and procedures, including using standard computer software such as Microsoft Office and case management system applications.
  • Computerized legal research system(s).

Ability to:
  • Prepare legal documents, including discovery requests, motions, and summary dispositions.
  • Extract and organize information from a variety of sources.
  • Organize work, set priorities, and meet deadlines.
  • Maintain confidentiality of State Bar documents and records.
  • Carry out duties in accordance with policies, procedures, and scope of responsibility.
  • Gather, analyze, and interpret data and information.
  • Review and analyze complex written documents and problems.
  • Establish and maintain effective and productive work relationships.
  • Communicate clearly and effectively in person, by telephone, and in writing.
  • Write effectively, clearly, concisely, and well-organized, using proper grammar, vocabulary, and punctuation.
  • Travel by air and automobile as required.

Minimum Qualifications:
Education:
  • Bachelor’s degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position.
Experience:
  • Two (2) year’s experience as a paralegal.
License, Certificate, and Registration Requirements:
  • Certification of completion of an approved paralegal program.
  • Mandatory continuing legal education: completing four hours of legal ethics classes every three years and four hours of general law classes every two years.

Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar’s selection process for this classification.

About the State Bar:
The State Bar of California’s mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.

Our Values:
Clarity | Investing in Our People | Excellence | Respect | Growth Mindset
Learn more about our values.

DEI Statement:
We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Learn more about our commitment to DEI.

What State Of California employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

State of California logo

About State of California

Sourced by ZipRecruiter

State of California is not a company but the governmental organization that oversees the operations and welfare of the U.S. state of California, with its headquarters located in Sacramento, CA. Its industry encompasses a broad spectrum of public services and operations, including education, public safety, healthcare, and environmental protection, among others. Founded as a state in 1850 as part of the United States, the State of California operates under a constitution that was ratified in 1879. It holds the mission of improving the lives of its residents through efficient and innovative public services and policy-making. The State of California has been recognized for its notable achievements in environmental stewardship, technological innovation in public services, and for having one of the largest economies globally.

Industry

Public administration

Company size

10,000+ Employees

Headquarters location

Sacramento, CA, US

Year founded

1927

Social media

FacebookTwitter

View All State of California Jobs