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Certified Records Manager Jobs (NOW HIRING)

QualX

Records Management Custodian

Arlington, VA

Certified Records Manager (CRM) or NARA Federal Records Management Training certificate * Prior experience with TDAMIS, SharePoint, or similar federal agency information management systems * Prior ...

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Records Storage Supervisor

Chicago, IL · On-site

$55K - $75K/yr

Relevant certifications (e.g., Certified Records Manager (CRM)) are a plus. Experience * 3-5+ years of warehouse management experience, preferably in records storage, document management, or a ...

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How much do certified records manager jobs pay per year?

As of Jun 13, 2026, the average yearly pay for certified records manager in the United States is $68,956.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Certified Records Managers when transitioning an organization from paper-based to digital recordkeeping systems?

Certified Records Managers often encounter challenges such as ensuring data accuracy during the conversion process, managing resistance to change among staff, and implementing secure access controls for digital records. They must also develop new workflows and train employees on updated procedures to maintain compliance with legal and regulatory requirements. Effective communication and project management skills are essential to navigate these challenges and ensure a smooth transition.

What do you need to be a certified records manager?

To become a Certified Records Manager (CRM), candidates typically need a combination of education, such as a bachelor's degree, and professional experience in records and information management. They must also pass the CRM certification exam administered by the Institute of Certified Records Managers (ICRM) and demonstrate knowledge of records management principles, legal requirements, and information technology tools.

What skills do you need to be a record manager?

A Certified Records Manager needs strong organizational skills, attention to detail, and knowledge of records management principles and standards. Proficiency with records management software and understanding of data privacy and security are also important. Effective communication and problem-solving abilities support successful recordkeeping and compliance efforts.

What is a Certified Records Manager?

A Certified Records Manager (CRM) is a professional who has demonstrated expertise in the management of records and information throughout their life cycle. CRMs are certified by the Institute of Certified Records Managers (ICRM) after passing a rigorous examination process covering various aspects of records management, including creation, storage, retrieval, protection, and disposition of records. They often work in organizations to develop, implement, and oversee records management policies and systems to ensure compliance with legal, regulatory, and operational requirements.

Are records managers in demand?

Records managers are in demand due to increasing data management needs across industries, especially as organizations seek to comply with regulations and improve information governance. The role often requires knowledge of records management systems, certifications like CRM, and familiarity with digital tools, making qualified professionals valuable in the job market.

What degree do you need to be a records manager?

A records manager typically needs at least a bachelor's degree in fields such as information management, business administration, or library science. Some employers prefer candidates with a master's degree or professional certification, like the Certified Records Manager (CRM), which demonstrates expertise in records and information management. Strong organizational skills and familiarity with records management software are also important.

What are the key skills and qualifications needed to thrive as a Certified Records Manager, and why are they important?

To thrive as a Certified Records Manager, you need expertise in records management principles, compliance standards, and information governance, typically supported by a bachelor's degree and CRM certification. Familiarity with electronic records management systems (ERMS), document imaging, and database software is essential. Strong organizational skills, attention to detail, and effective communication help ensure accurate recordkeeping and collaboration across departments. These competencies are crucial for safeguarding information, supporting regulatory compliance, and optimizing organizational efficiency.

What is the difference between Certified Records Manager vs Records Analyst?

AspectCertified Records ManagerRecords Analyst
CertificationsCMR certification from ARMA InternationalTypically no formal certification required
Work EnvironmentRecords management departments, corporate officesData analysis teams, administrative offices
Employer & IndustryOrganizations with large records and information management needsCompanies focusing on data analysis and recordkeeping

The Certified Records Manager (CRM) is a professional credential for those managing organizational records, focusing on records retention, compliance, and information governance. Records Analysts often handle data analysis and record review without formal certification. While both roles work with records, the CRM has a broader scope in records management strategy, whereas Records Analysts focus on data interpretation and reporting.

More about Certified Records Manager jobs
What cities are hiring for Certified Records Manager jobs? Cities with the most Certified Records Manager job openings:
What states have the most Certified Records Manager jobs? States with the most job openings for Certified Records Manager jobs include:
What job categories do people searching Certified Records Manager jobs look for? The top searched job categories for Certified Records Manager jobs are:
Certified Records Manager jobs near you
Infographic showing various Certified Records Manager job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 75% Full Time, 16% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $68,956 per year, or $33.2 per hour.
Senior Records Manager & Custodian

Senior Records Manager & Custodian

LinkItAll

Arlington, VA • On-site

$32/hr

Full-time

Posted 14 days ago

Job description

PSCI-LIA, a fast-growing 8(a), SDVOSB, and woman-owned small business, is seeking a Senior Records Manager & Custodian for an upcoming contract.

Position Summary:

Senior Records Manager serving as USTDA's primary Records Custodian (technical expert) for records management, archives, FOIA, Privacy Act, and Capstone Authorized Filers (CAF) work. Owns the Agency Records Management Program, leads training, conducts records on-boarding/off-boarding briefings, ensures NARA-compliant disposition of electronic and paper records, and supports FOIA case workflow end-to-end.

Key Responsibilities:

  • Serve as Records Custodian - primary technical expert for USTDA records management.
  • Identify, classify, organize, store, retrieve, and dispose of agency records in compliance with NARA, the Federal Records Act, FOIA, and the Privacy Act.
  • Maintain the Capstone Authorized Filers (CAF) document workflow; identify CAF records, integrate into official files, and support disposition (active, suspended, retired, reactivated).
  • Conduct semi-annual Records Management training for all USTDA staff (PWS D.1.3.1).
  • Deliver records on-boarding briefings to all new federal and contractor staff; conduct Records Management Exit Interviews for departing staff.
  • Compile USTDA's annual Records Management Self-Assessment data for NARA.
  • Triage and process FOIA and Privacy Act requests; communicate with requesters and Agency personnel.
  • Move large file boxes and physical archives (physical demand component).
  • Maintain Agency reference and reading-room materials.
  • Cross-train other IRC staff on records duties.

Required Education:

  • College degree REQUIRED in business, information management, library/information science, public administration, or a related field; OR equivalent documented work experience per RFP Section E.1.8.

Required Experience:

  • Minimum 10 total years of related work experience.
  • Minimum 5 years of records management experience, including Freedom of Information Act (FOIA) information management.
  • Experience creating and implementing records management policies, procedures, and retention schedules.
  • Experience evaluating program effectiveness and recommending improvements.
  • Experience providing training and technical assistance to staff.
  • Strong database, word processing, and data entry skills.
  • Excellent written and verbal communication skills.
  • Commitment to innovative and quality customer service.
  • Physical ability to move large numbers of files and/or file boxes.
  • Experience with administrative services such as office management, building/facilities management, HR, and/or policies and procedures.
  • Ability to provide on-site AV troubleshooting during events.
  • Ability to manage multiple tasks, prioritize work, and meet deadlines.
  • Ability to identify and resolve complex problems.

Preferred Qualifications / Certifications:

  • Certified Records Manager (CRM), ICRM, or equivalent records management certificate.
  • NARA Federal Records Management Training certificates (Records Management for Records Liaisons / Records Officers).
  • Prior FOIA officer or FOIA support experience at a federal agency.
  • Capstone records management familiarity.

Clearance & Eligibility Requirements:

  • US Citizenship required (PWS D.1.4).
  • Must possess or be able to obtain and maintain a final SECRET security clearance issued by DCSA. An active interim Secret may be acceptable for non-Project Manager positions per PWS D.1.5.1, subject to Contracting Officer discretion.
  • Candidates without a current clearance must be eligible to be processed for a Department of State (DOS) Personal Identification Facility Access Card (FAC) prior to start.
  • Must complete and pass Certification of Personnel requirements per RFP Section E.1.8 (Certification confirms availability for award and commitment to the position).
  • Must consent to and pass a USTDA non-disclosure agreement (NDA) and abide by USTDA dress code, FAR-mandated conduct, and DD-254 classification handling rules.

Compensation & Benefits:

Starting hourly rate: $32.00 plus SCA-mandated Health & Welfare benefit of $4.93/hr, 11 paid federal holidays, vacation  (2 weeks after 1 yr; 3 weeks after 5 yrs; 4 weeks after 15 yrs), and sick leave. Final hourly rate determined by experience.

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