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Records Assistant Jobs in Minnesota (NOW HIRING)

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Larkin Hoffman is seeking a full-time Records Information Manager to over the Firm's records and information governance program. This position will help to ensure both physical and electronic records

Larkin Hoffman

Records Information Manager

Minneapolis, MN · On-site

$72K - $80K/yr

Larkin Hoffman is seeking a full-time Records Information Manager to over the Firm's records and information governance program. This position will help to ensure both physical and electronic records

Wellpath

Medical Records Clerk

Elk River, MN

$19.79 - $21.99/hr

You Matter • Make a difference every day in the lives of the underserved • Join a mission driven organization with a people first culture • Excellent career growth opportunities Join us and find a

Wellpath

Medical Records Clerk

Elk River, MN

$17 - $21/hr

• Make a difference every day in the lives of the underserved • Join a mission driven organization with a people first culture • Excellent career growth opportunities Join us and find a career that

Wellpath

Medical Records Clerk

Elk River, MN

$17 - $21/hr

You Matter Make a difference every day in the lives of the underserved Join a mission driven organization with a people first culture Excellent career growth opportunities Join us and find a career

Wellpath

Medical Records Clerk (Hourly)

Elk River, MN

$17 - $21/hr

Overview The Medical Records Clerk is a vital role responsible for maintaining accurate health records. They organize and manage an approved system of records, ensuring that patient information is

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for records assistant in Minnesota is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Minnesota? The most popular types of Records jobs in Minnesota are:
What are popular job titles related to Records Assistant jobs in Minnesota? For Records Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Minnesota look for? The top searched job categories for Records Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Records Assistant jobs? Cities in Minnesota with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Minnesota as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,829 per year, or $18.2 per hour.

Medical Records (HUC)

Little Sisters of the Poor, Holy Family Residence

Saint Paul, MN

Full-time, Part-time

Posted 22 days ago

Job description

This is a ONSITE position in St. Paul MN
itis not eligible for remote.

Job description:

The LIttle Sisters of the Poor is liicesned for 73 Residents. Currently we are at 39 and growing. We are looking for a candidate that can start Part time or Full Time. preferable start Part time and move to full time.

The Medical Records Secretary (HUC) is responsible for managing the medical records of all residents, scheduling medical appointments for residents consistently demonstrating the Little Sisters of the Poor core value of stewardship in the conscientious use of time, equipment, and supplies. The Medical Records Secretary is also responsible for carrying out other assigned tasks which may include clerical work and providing support services to the Nursing department of the Home.

Essential Functions:

1. Transcribe New Admission orders into PCC

2. Enter resident information in Point Click Care (PCC) as needed.

3. Scan/file documentation and reports for residents quickly and accurately.

4. Maintain physician visit list and ensure the visits are communicated.

5. Ensure that laboratory and radiology orders are completed and reconciled.

6. Follow up to ensure that doctor’s orders that are communicated verbally are signed.

7. Safeguard resident records complying with HIPAA standards.

8. Maintain confidentiality of all resident, departmental, and organizational information.

9. Process records for admitting and discharging residents.

10. Schedule medical appointments for residents.

11. Perform any other duties necessary to fulfill the primary duties and responsibilities of the position, as well as those assigned by the supervisor.

12. Must be able to pass a Background check including Drug testing, TB testing and Criminal Background.

Requirements and Qualifications

1. Must be a high school graduate, preferably with a strong educational background or work history that includes at least two (2) years of experience in Medical Records in a nursing home or assisted living environment.

2. Current Certified Nursing Assistant (CNA) license preferred.

3. Must be able to read, write and speak English and possess good telephone skills.

4. Must be able to understand, communicate and deliver messages accurately, and to communicate effectively with all departments and with outside entities.

5. Must have the ability and commitment to carry out the duties of the position with the highest level of integrity, functioning independently as needed, but always according to expected job performance standards, willingly accepting guidance and directions while also using appropriate initiative in performing duties/tasks with minimum supervision.

10. Must consistently demonstrate the Little Sisters’ core value of stewardship in the conscientious use of time, equipment, and supplies.

11. Ability to perform the essential job functions with or without reasonable accommodation.

12. Written and Oral Communication Proficiency in English.

Application Question(s):

  • Long Term Care Exoperience or Hospital experience

Experience:

  • Point Click Care or other EHR: 1 year (Required)
  • Doctor's Order Transcription : 1 year (Required)

Work Location: In person

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