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Records Assistant Jobs in Minnesota (NOW HIRING)

Regions Hospital

Pathologist Assistant

Saint Paul, MN · On-site

$46.06 - $69.10/hr

  • Medical

  • Dental

  • Retirement

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

HealthPartners

Pathologist Assistant

Saint Paul, MN · On-site

  • Medical

  • Dental

  • Retirement

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

Sansom Staffing

Quality Technical Administrator

Anoka, MN

$23.25 - $29.25/hr

Review and maintain product, supplier, and quality records. * Assist with customer feedback and complaint documentation. * Support product inspection and testing activities. * Communicate with ...

Old National Bank

Senior Executive Assistant

Lake Elmo, MN · On-site

$21.50 - $37.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others * Assist with administration ...

Old National Bank

Senior Executive Assistant

Saint Louis Park, MN · On-site

$21.50 - $37.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others * Assist with administration ...

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Records Assistant information

See Minnesota salary details

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How much do records assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for records assistant in Minnesota is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Minnesota?

The most popular types of Records jobs in Minnesota are:

What are popular job titles related to Records Assistant jobs in Minnesota?

For Records Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Minnesota look for?

The top searched job categories for Records Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Records Assistant jobs?

Cities in Minnesota with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $37,829 per year, or $18.2 per hour.

Pathologist Assistant

Regions Hospital

Saint Paul, MN • On-site

$46.06 - $69.10/hr

Full-time

Medical, Dental, Retirement

Re-posted 12 days ago

Regions Hospital rating

7.6

Company rating: 7.6 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

260th of 1,059 rated hospitals

Job description


Regions Hospital's Histopathology Department is currently seeking a self-motivated, quality-focused Pathologists' Assistant to join our team.
A Pathologists' Assistant is a professional who is qualified by academic and practical training to provide service in anatomic pathology under the direction of a qualified Pathologist who is responsible for the performance of the Assistant. As a Pathologists' Assistant at Regions Hospital, you will join an innovative and collaborative group of professionals.
As a Pathologist' Assistant you will:
  • Perform anatomic gross tissue analysis and preparation.
  • Perform Postmortem examinations.
  • Maintain gross pathology records.
  • Assist Pathologists in preparing patient reports.
  • Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision, adequate supplies and cleanliness of the surgical pathology and autopsy suites.
  • Maintain and implement policies and procedures in anatomic pathology relates Joint Commission compliance and under the direction of the Anatomic & Clinical Pathology Practice Manager and Histopathology Medical Director.
  • Assists in the organization and coordination of anatomic pathology conferences.

Work schedule: FTE: 1.0 (40 hrs. weekly) Day Shift
Required Qualifications:
Education:
Master of Science (M.S.) degree in Pathology Assistants study
OR
Baccalaureate degree with a major or minor in any of the biological or allied health sciences and 3 years of Pathologists' Assistant on the job training required.
Licensure/ Registration/ Certification:
Certification as a Pathologist Assistant by the American Association of Pathologist Assistants (AAPA) or American Society of Clinical Pathology (ASCP) within 15 months of hire.
Preferred Qualifications:
Experience: At least one year of experience as a certified Pathologists' Assistant
Licensure/ Registration/ Certification:
Certification as a Pathologist Assistant by the American Association of Pathologist Assistants (AAPA) or American Society of Clinical Pathology (ASCP)
Benefits: Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401K with match, disability insurance, fertility coverage and tuition reimbursement. We offer an on-site employee fitness center, as well as on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Beyond the Yellow Ribbon Company.
About Us
At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.
We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.
At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.
Benefits Designed to Support Your Total HealthAs a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.
Join us in our mission to improve the health and well-being of our patients, members, and communities.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.

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