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Record Assistant Jobs in Minnesota (NOW HIRING)

Larkin Hoffman

Records Information Manager

Bloomington, MN · On-site

$72K - $80K/yr

Coordinate record activities related to attorney and practice group onboarding, file transfers, and departures, including the secure movement, integration, or disposition of records. * Assist with ...

Larkin Hoffman

Records Information Manager

Minneapolis, MN · On-site

$72K - $80K/yr

Coordinate record activities related to attorney and practice group onboarding, file transfers, and departures, including the secure movement, integration, or disposition of records. * Assist with ...

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Record Assistant information

What are the key skills and qualifications needed to thrive as a Record Assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What are Record Assistants?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are some typical challenges faced by Record Assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.
What are the most commonly searched types of Record jobs in Minnesota? The most popular types of Record jobs in Minnesota are:
What are popular job titles related to Record Assistant jobs in Minnesota? For Record Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Record Assistant jobs in Minnesota look for? The top searched job categories for Record Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Record Assistant jobs? Cities in Minnesota with the most Record Assistant job openings:
Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Minnesota as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Case Management Assistant - Addiction Medicine

Hennepin Healthcare

Minneapolis, MN • On-site

Full-time

Posted 4 days ago

Hennepin Healthcare rating

7.6

Company rating: 7.6 out of 10

Based on 42 frontline employees who took The Breakroom Quiz

184th of 887 rated healthcare providers

Job description

Hennepin Healthcare is an integrated system of care that includes HCMC, a nationally recognized Level I Adult Trauma Center and Level I Pediatric Trauma Center and acute care hospital, as well as a clinic system with primary care clinics located in Minneapolis and across Hennepin County. The comprehensive healthcare system includes a 473-bed academic medical center, a large outpatient Clinic & Specialty Center, and a network of clinics in the North Loop, Whittier, and East Lake Street neighborhoods of Minneapolis, and in the suburban communities of Brooklyn Park, Golden Valley, Richfield, and St. Anthony Village. Hennepin Healthcare has a large psychiatric program, home care, and operates a research institute, philanthropic foundation, and Hennepin EMS. The system is operated by Hennepin Healthcare System, Inc., a subsidiary corporation of Hennepin County.
Equal Employment Opportunities: We believe equity is essential for optimal health outcomes and are committed to achieve optimal health for all by actively eliminating barriers due to racism, poverty, gender identity, and other determinants of health. We are committed to equitable care and working in an environment that celebrates, promotes, and protects diversity, equity, inclusion, and belonging. We are committed to bringing in individuals with new cultural perspectives to assist in creating a more equitable healthcare organization.
JOB DETAILS
Department: Addiction Medicine
FTE: 01.0 (80 hours per pay period)
Shift(s): Days/Evenings, Currently looking at 9-530pm or 930 - 6 pm type shift Monday - Friday, as the department grows there may be an opportunity for weekend hours.
Shift Length: 8 hours
Location: In-Person
Purpose of this position: Under general supervision, coordinates, negotiates, procures services and resources for, and manages the care of complex patients to facilitate achievement of department goals. Assist in discharge planning to facilitate the delivery of cost-effective healthcare and assists in the identification of appropriate utilization of resources.
Works collaboratively with interdisciplinary staff internal and external to the organization. Participates in
quality improvement and evaluation processes related to the management of patient care.
Working with the addiction medicine inpatient consult service.
RESPONSIBILITIES
  • Completes tasks as assigned by Clinical Coordinator or Social Worker
  • Makes referrals for post-acute services under the direction of the Clinical Coordinator or Social Worker
    team members utilizing the electronic Case Management system
  • Verifies patient demographic data
  • Provides patients and families with list of choices of post-acute providers per policy
  • Responds to post-acute providers timely and completes referrals per policy
  • Documents and communicates all elements of the post-acute referral to the Clinical Coordinator or Social Worker and the healthcare team, patient/family, and post-acute providers
  • Makes copies, sends faxes, and completes phone calls to arrange discharge to post-acute services and to ensure that appropriate hospital information is communicated to post-acute providers
  • Documents all referrals and tasks in the electronic health record
  • Provides patients and healthcare team information regarding resources and benefits available to the
    patient along with the economic impact of care options
  • Assists with obtaining necessary supplies and/or medical equipment for patient discharge
  • Arranges transport and obtain authorization as necessary
  • Arranges follow-up appointments
  • Completes Pre-Admission Screening (PAS) form for nursing facilities as directed
  • Accesses electronic systems, such as MNIT-S to determine patient eligibility information
  • Delivers Important Message from Medicare (IMM) or Administer first IMM within two days of admission and second IMM within two days of discharge (if not done by Patient Access)
  • Documents second IMM was administered in designated area in EMR. Ensure copy of signed second IMM is in the medical record
  • Assist UR nurse with clerical support (faxing, follow-up calls) for payor reviews or authorizations
  • Follows organizational policies and procedures and standard work to complete job functions
  • Establishes and maintains effective communication with all referral sources
  • Performs other duties as assigned

QUALIFICATIONS
Minimum Qualifications:
  • High school diploma

-OR-
  • An approved equivalent combination of education and experience

Preferred Qualifications:
  • experience working with individuals living with a substance use disorder, mental health, or related
  • 2-year degree in Accounting, Business, Healthcare Administration, Health & Human Services or related field
  • 2 years of healthcare experience
  • Experience with medical terminology and electronic health record systems
  • Paramedic, EMT or Nursing Assistant certification preferred

Knowledge/ Skills/ Abilities:
  • Demonstrated skills in the areas of communication (verbal and written), conflict, interdisciplinary collaboration, management, creative problem solving, and critical thinking
  • Excellent verbal and written communication skills required
  • Demonstrates flexibility via an ability to adapt to changing priorities and regulations
  • Epic
  • MS Office

You've made the right choice in considering Hennepin Healthcare for your employment. We offer a wealth of opportunities for individuals who want to make an impact in our patients' lives. We are dedicated to providing Equal Employment Opportunities to both current and prospective employees. We are driven to connect talented individuals with life-changing career opportunities, enabling you to provide exceptional care without exception. Thank you for considering Hennepin Healthcare as a future employer.
Please Note: Offers of employment from Hennepin Healthcare are conditional and contingent upon successful clearance of all background checks and pre-employment requirements.

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