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Record Assistant Jobs in Minnesota (NOW HIRING)

Condux International, Inc.

Payroll HR Assistant

Mankato, MN · On-site

$52K - $65K/yr

Maintain payroll records and ensure compliance with wages and hour laws. * Process garnishments ... Human Resources Support * Assist with recruiting, job postings, interview scheduling, and candidate ...

HealthPartners

Pathologist Assistant

Saint Paul, MN

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

HealthPartners

Pathologist Assistant

Saint Paul, MN · On-site

$46.06 - $69.10/hr

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

HealthPartners

Pathologist Assistant

Saint Paul, MN

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

Minnesota Jobs

Records Coordinator

Minneapolis, MN · On-site

$21/hr

Records Coordinator Opportunity For those who want to keep growing, learning, and evolving. We at ... Have 2+ years of administrative assistant or customer service experience (required). * Hold a high ...

Condux International Inc.

Payroll HR Assistant

Mankato, MN · On-site

$20 - $26.50/hr

Maintain payroll records and ensure compliance with wages and hour laws. * Process garnishments ... Human Resources Support * Assist with recruiting, job postings, interview scheduling, and candidate ...

Regions Hospital

Pathologist Assistant

Saint Paul, MN · On-site

$46.06 - $69.10/hr

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

HealthPartners

Pathologist Assistant

Saint Paul, MN · On-site

Maintain gross pathology records. * Assist Pathologists in preparing patient reports. * Maintain quality assurance, responsible for proper maintenance and documentations of equipment, provision ...

Condux International Inc

Payroll HR Assistant

Mankato, MN

$20 - $26.50/hr

Maintain payroll records and ensure compliance with wages and hour laws. * Process garnishments ... Human Resources Support * Assist with recruiting, job postings, interview scheduling, and candidate ...

City of Rochester

RTIC Drone Assistant

Rochester, MN

$30/hr

Conduct equipment inspections, document flight activity, and maintain UAV logs and records. Assist with the storage, handling, and basic maintenance of UAV equipment. *Real-Time Information Center ...

Radco

Administrative Assistant - Data Entry

Brainerd, MN · On-site

$17 - $19/hr

Organize and maintain electronic and paper records * Assist with filing, scanning, copying, and document management * Prepare spreadsheets, reports, and other administrative documents * Communicate ...

GovernmentJobs.com

RTIC Drone Assistant

Rochester, MN · On-site

$30/hr

Monitor incoming calls for service, CAD activity, and records data to assist with situational awareness, officer safety considerations, and emerging incidents. * Provide real-time situational ...

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Record Assistant information

What is a record assistant?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are the key skills and qualifications needed to thrive as a record assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What are some typical challenges faced by record assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.

What are the most commonly searched types of Record jobs in Minnesota?

The most popular types of Record jobs in Minnesota are:

What are popular job titles related to Record Assistant jobs in Minnesota?

For Record Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Record Assistant jobs in Minnesota look for?

The top searched job categories for Record Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Record Assistant jobs?

Cities in Minnesota with the most Record Assistant job openings:

Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 14% Part Time, 3% Contract, and 1% Nights. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Administrative Assistant II - Minnesota Connections Academy

Connections Academy

Saint Paul, MN • On-site

$22/hr

Full-time

Re-posted 24 days ago

Job description

Position Summary

The Special Education Administrative Assistant provides essential support to the Special Education department by assisting with student records management, compliance, family engagement, and departmental operations. This role collaborates closely with Special Education staff, general education teams, and families to ensure efficient processes and high-quality service for students receiving special education support.

Key Responsibilities

Collaboration & Staff Support

  • Collaborate with case managers, Special Education leadership, and Live Services team members to support student needs, problem-solving, and process improvement.
  • Participate in weekly and monthly team meetings.
  • Support Special Education teachers and paraprofessionals by preparing, printing, and mailing instructional materials for students with IEP accommodations and modifications
  • Attend weekly General Education Records Assistant meetings and serve as a liaison between departments
  • Act as a point of contact for schools and families regarding Special Education records, ensuring clear communication and collaboration.

Special Education Student Records Management

  • Maintain and manage student records using systems such as Pearson Online Classroom, SpEd Forms, and Qmlativ.
  • Ensure records are accurate, complete, and aligned with student academic progress and instructional needs.
  • Process outgoing requests for records for newly enrolled students and respond to incoming records requests for Special Education students in a timely manner.

Family Engagement

  • Assist families with Special Education records-related questions and concerns.
  • Provide support to parents and students, addressing issues appropriately and directing inquiries as needed.

Compliance & Reporting

  • Maintain accurate documentation related to services, referrals, tuition agreements, and Special Education forms.
  • Ensure compliance with state and internal reporting requirements.
  • Facilitate the collection of signatures for the Semi-Annual Certification (SAC) form.

Due Process Support

  • Provide assistance to Due Process Clerks during high-volume periods.
  • Support preparation and processing of documentation, including Notices of Team Meetings, Evaluations, IEPs, and Prior Written Notices (PWNs).

Administrative Support

  • Support the Special Education Director with projects, organizational tasks, and the development and maintenance of internal processes.

Additional Duties

  • Perform other duties as assigned to support the needs of the Special Education department.

Requirements:

  • High school diploma or GED equivalent
  • 1–2 years of similar administrative experience preferred
  • Proficiency with Microsoft Office and web-based applications
  • Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
  • Intermediate skill level in MS Excel
  • Ability to multitask in a fast-paced environment
  • Strong interpersonal skills and attention to detail
  • Excellent communication skills, both verbal and written
  • Ability to maintain privacy and confidentiality (FERPA)
  • Customer-focused approach
  • High degree of flexibility
  • Demonstrated ability to work well in a fast-paced team environment
  • Please note that two-step authentication is required to set up and access all systems if a job offer is extended.

Note: The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $22.00 per hour.

Minnesota Connections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

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