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Records Administrator Jobs (NOW HIRING)

SD Department of Veterans Affairs

$99K/yr

Medical Records Administrator Specialist (MRASs) in VHA perform or supervise work concerned with the management of a health record program or the provision of services related to medical record ...

AERMOR LLC

Security/E-Discovery Administrator

Suffolk, VA · On-site

$70K - $100K/yr

Secret AERMOR is hiring a Security/E-Discovery & Records Management Administrator to take administrative action in response to reported electronic spillages of classified data, to include content ...

LPC Personnel, Inc

Records Coordinator

Houston, TX

The Records Administrator will be responsible for managing and maintaining physical and electronic records in accordance with company policies and procedures. The ideal candidate will possess ...

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Records Administrator information

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$27.5K

$64.4K

$118.5K

How much do records administrator jobs pay per year?

As of Jul 5, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What is the highest paying administrative job?

Among administrative roles, executive assistants and office managers with advanced skills and certifications can earn the highest salaries, often exceeding $70,000 annually. Senior administrative positions in large organizations or specialized fields like legal or medical administration tend to offer higher compensation. Experience, industry, and location also significantly influence pay levels.

What are some common challenges Records Administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What jobs make $1,000,000 a year?

While most jobs do not reach a $1,000,000 annual salary, some high-level executive roles such as CEOs, successful entrepreneurs, and certain investment bankers can earn this amount through salary, bonuses, and stock options. In specialized fields like hedge fund management or private equity, top professionals may also achieve this level of income, often requiring extensive experience, advanced skills, and significant risk-taking.

What qualifications do you need to be a medical records clerk?

To be a medical records clerk, candidates typically need a high school diploma or equivalent. Some employers prefer postsecondary training or certification in health information technology or medical records management, along with strong organizational and computer skills. Familiarity with electronic health record (EHR) systems is also beneficial.

What are the key skills and qualifications needed to thrive as a Records Administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are Records Administrators?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents, ensuring accuracy and compliance, which can be demanding. The job requires attention to detail, organization skills, and sometimes working under tight deadlines, which may contribute to stress levels. However, many find the work manageable with proper training and effective time management.
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What are popular job titles related to Records Administrator jobs? For Records Administrator jobs, the most frequently searched job titles are:
Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 97% Full Time, 1% Part Time, and 1% Temporary. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

Clinical Education Medical Records Administrator

usahs

Dallas, TX • Hybrid

Other

Posted 17 days ago

Job description

GENERAL SUMMARY

The Clinical Education Medical Records Administrator creates, maintains, and updates databases and program information for the University’s programs that have clinical education as part of their curriculum. This individual is responsible for monitoring the CDC website for the latest guidelines on immunizations, physical exams, tuberculosis testing, hepatitis titers, and other vaccines. The Clinical Education Medical Records Administrator monitors the most recent guidelines from the American Heart Association related to CPR and First Aid.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and tracks University clinical education pre-admission requirements to ensure compliance 
• Validates required medical documents from students
• Confirms submission of documents to database
• Organizes, monitors, and reviews the documents for completion approval
• Notify students, program directors, and associated faculty of compliance at prescribed intervals leading up to a predetermined deadline date.
• Attend student information sessions
• Manages data between multiple cohorts of students across varying clinical schedules
• Coordinates communication between the Registrar, Admissions and Enrollment departments.
• Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements   
• Represents USAHS in meetings and conference calls  
• Assists with other projects, activities and programs as requested 

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

Reports to: Manager, Clinical Education Central Functions

Positions Supervised:   N/A

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Incumbents will be evaluated, in part, based on performance of each essential function.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma required, bachelor’s degree in healthcare, administration or management preferred
• 1-2 years of experience, experience in an academic setting preferred but not required
• Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines
• Strong interpersonal skills including effective verbal and written communication skills
• Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies
• Data entry and document management experience; demonstrated attention to detail
• Ability to track multiple sets and tracks of data in a demanding work environment
• Demonstrates ability to maintain confidential information
• Exhibit patience and positive attitude in establishing and encouraging a learning environment
• Experience using Salesforce and EXXAT highly preferred
• Experience understanding medical terminology highly preferred
• Proficiency in Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe

WORK LOCATION

This is a campus-based position located on a USAHS campus. This position follows a hybrid work schedule requiring a minimum of three (3) days on campus.

TRAVEL - N/A

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Drives Results - Consistently achieving results, even under tough circumstances.
• Innovation - Creating new and better ways for the organization to be successful.
• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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