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Records Administrator Jobs (NOW HIRING)

StandardAero

Administrator, Aviation Records

Miramar, FL

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Aviation Records Administrator Miramar, FL Build an Aviation Career You're Proud Of At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges ...

StandardAero

Administrator, Aviation Records

Miramar, FL · On-site

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Aviation Records Administrator Miramar, FL Build an Aviation Career You're Proud Of At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges ...

StandardAero

Administrator, Aviation Records

Miramar, FL · On-site

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Aviation Records Administrator Miramar, FL Build an Aviation Career You're Proud Of At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges ...

Maximus

Senior Medical Records Administrator

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Description & Requirements Maximus is seeking a Senior Medical Records Administrator to join our California Independent Medical Review (CA IMR) team. In this role, you will help ensure medical ...

Carlton Staffing

Quality Records Admin

Houston, TX

$27 - $30/hr

We're hiring a Quality Records Admin for our Houston, TX client! We are looking for experienced, reliable, hard-working employees who can interview immediately! DESCRIPTION OF YOUR DREAM JOB: * Job ...

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Records Administrator information

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$27.5K

$64.4K

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How much do records administrator jobs pay per year?

As of Aug 16, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What are some common challenges records administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What are the key skills and qualifications needed to thrive as a records administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What is a records administrator?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

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Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

Administrator, Aviation Records

StandardAero

Miramar, FL

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 15 days ago

StandardAero rating

8.6

Company rating: 8.6 out of 10

Based on 51 frontline employees who took The Breakroom Quiz

13th of 66 rated aviation services

Job description

Aviation Records Administrator

Miramar, FL

Build an Aviation Career You're Proud Of

At StandardAero, we use our ingenuity and know-how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture supports you in building a solid career with a great team you can count on day in and day out for the long term.

As an Aviation Records Administrator, you will be responsible for maintaining and updating files and databases associated with aviation records to ensure that associated documentation is complete and accurate. You will advise customers, management, customer service, and/or engineering, as appropriate, if discrepancies or problems are found with records. 

What you'll do:

  • Audit historical records for airplane engines, parts or modules that are to be repaired or overhauled. 
  • Contact internal and external customers when discrepancies are found with aviation records and makes corrections as required.
  • Completes documentation at induction to assist customer service personnel.
  • Maintain and update files associated with aviation records; inputs and analyzes related data used in the customer database system. 
  • Reviews final internal documentation consisting of inspection checklists, routed order tags, run sheets, etc. to ensure that all documentation is complete and entries are made to ensure configuration control.
  • Complete, audits, and sign completed records on engines, turbine rotors, compressor rotors, and other components ensuring they are accurate for release to service.
  • Inform management, customer service, and/or engineers of potentially controversial findings, issues, or problems with aviation records.
  • Responsible for observing all applicable safety requirements and reporting immediately any unsafe practices/conditions.
  • Carries out other duties as assigned. 

Basic Qualifications:

  • 2+ years of experience in an administrative support role.
  • 2+ years of experience operating manuals and technical data.
  • 2+ years of experience using specialized software/equipment to review engine historical records.
  • 2+ years of experience using Microsoft Office Suite applications.

Preferred Skills:

  • Strong organizational, interpersonal, analytical, oral and written communication skills. 
  • Experience managing airplane engine records 

Benefits that make life better:

  • Comprehensive Health and Dental insurance
  • 401(k) with 100% company match, up to 5% vested
  • Paid Time Off starting on day one
  • Bonus opportunities
  • Health & Dependent Care Flexible Spending Accounts
  • Short- & Long-Term Disability
  • Life & AD&D Insurance
  • Learning & Training opportunities
Raising the Standard of Excellence since 1911
With over a century of proven excellence, StandardAero has become an industry leader in MRO services and customized solutions in the aerospace field. Our shared values and learning-based culture inspire our team to exceed their potential and power our customers' missions worldwide. With on-the-job training, advancement opportunities, and excellent benefits, StandardAero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard

It is StandardAero's policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy) sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.

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