ZipRecruiter

Log In

1

Records Administrator Jobs in Michigan (NOW HIRING)

Sault Tribe

Health - Health Assistant

Munising, MI · On-site

The Health Assistant, under the direction of the Medical Records Administrator, Health Center Clinic Manager or Community Health Program Manager - Rural or Diagnostic Radiologic Technologist ...

New

Sault Tribe

Health - Health Assistant

Munising, MI

$17.27/hr

The Health Assistant, under the direction of the Medical Records Administrator, Health Center Clinic Manager or Community Health Program Manager - Rural or Diagnostic Radiologic Technologist ...

New

Ciena Healthcare

Receptionist

Carson City, MI · On-site

$16.50 - $21.50/hr

Enters demographic information into the Electronic Medical Record, as directed by the Administrator. * Demonstrate knowledge of and respect for the rights, dignity and individuality of each resident ...

Solid Rock Childcare

Site Administrator

Allendale, MI · On-site

The Site Administrator supports families by handling enrollment processes, maintaining records, responding to inquiries, and communicating important updates. Day-to-day activities also involve ...

Umicore AG & Co. KG

Site Administrator

Auburn Hills, MI · On-site

$55 - $75/hr

Maintains accuracy and completeness of records, documentation, and transactions in line with ... Administer site access control systems, including badge and key card management for employees ...

State of Michigan

Medical Records Examiner-E

Kalamazoo, MI · On-site

$24.50 - $35.56/hr

Certification by the American Health Information Management Association as a Registered Health Information Technician or Registered Health Information Administrator. Experience Medical Record ...

Brightview Care

Office Administrator

Southfield, MI · On-site

$18 - $22/hr

The Office Administrator plays a vital role in supporting the daily administrative operations ... Records Management: Maintain accurate records for clients, staff, and internal documentation ...

Robert Half

Payroll Administrator

Warren, MI · On-site

$60K - $70K/yr

This role is responsible for managing pay calculations, maintaining employee records, and helping ... Administer weekly payroll for both field and office staff, ensuring employees are paid correctly ...

New

Umicore

Site Administrator

Auburn Hills, MI · On-site

Maintains accuracy and completeness of records, documentation, and transactions in line with ... Administer site access control systems, including badge and key card management for employees ...

Umicore Belgium

Site Administrator

Auburn Hills, MI · On-site

$50 - $70/hr

Maintains accuracy and completeness of records, documentation, and transactions in line with ... Administer site access control systems, including badge and key card management for employees ...

Umicore

Site Administrator

Auburn Hills, MI · On-site

Maintains accuracy and completeness of records, documentation, and transactions in line with ... Administer site access control systems, including badge and key card management for employees ...

next page

Showing results 1-20

All JobsRecords Administrator JobsRecords Administrator Jobs in Michigan

Records Administrator information

See Michigan salary details

$24K

$56.1K

$103.3K

How much do records administrator jobs pay per year?

As of Sep 5, 2026, the average yearly pay for records administrator in Michigan is $56,104.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,600.00 and $72,800.00 per year, depending on experience, location, and employer.

What is a records administrator?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What are the key skills and qualifications needed to thrive as a records administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are some common challenges records administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents and data, requiring attention to detail and organization skills. The job can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and the use of record-keeping software. Stress levels vary depending on workload, workplace environment, and individual coping strategies.

What does a records administrator do?

A records administrator manages and maintains organizational records, ensuring accuracy, security, and compliance with data retention policies. They often use database management tools and may handle tasks such as data entry, filing, and retrieval, working in office environments with attention to detail and organizational skills.

What are popular job titles related to Records Administrator jobs in Michigan?

For Records Administrator jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Records Administrator jobs in Michigan look for?

The top searched job categories for Records Administrator jobs in Michigan are:

What are popular job titles related to Records Administrator jobs in MI?

For Records Administrator jobs in MI, the most frequently searched job titles are:

Records Administrator jobs near you
Infographic showing various Records Administrator job openings in Michigan as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $56,104 per year, or $27 per hour.

DEVELOPMENT - Gift Records Associate

Andrews University

Berrien Springs, MI • On-site

Full-time

Re-posted 4 days ago

Job description

DEVELOPMENT - Gift Records Associate
Job Classification
Hourly Full-time (35-40)
Position summary
The Gift Records Associate processes all pledges and donations received by the University and maintains the integrity of the donor financial records of the University. Processing tasks include receiving, recording, receipting, acknowledging, depositing funds, and maintaining critical gift accounting records. The unique skills that are required of the Gift Associate help to ensure the integrity of the gift-related financial data of the University. The Gift Records Associate reports to the Director of Development.
Qualifications summary
The Gift Records Associate must be extremely organized and detail oriented so that donor intent is met regarding allocation, amount, and degree of anonymity, and that all gifts are documented completely, correctly, in a timely manner and are ready for entry into the Andrews University Banner system. The Gift Records Administrator will work as part of a team to engage in strategic and purposeful use of the database system to strengthen development practices.
Must be a Seventh-day Adventist in good and regular standing. Duties and responsibilities
  1. Prepare and organize all gifts, pledges, and matching gifts. Verify donor intent is met regarding allocation, amount, and degree of anonymity, and that all gifts are documented completely, correctly, and are ready for entry into the Andrews University Banner system.
  2. Enter all gifts, pledges and in-kind gifts into donor software within 24 hours of receipt of gift.
  3. Consistently demonstrate sound judgment and discretion with confidential information.
  4. Learn donor names and faces; make connections to assist with deepening individual relationships with donors.
  5. Work as part of a team to engage in strategic and purposeful use of the database system to strengthen development practices.
  6. Track event rsvp's in database system for development functions.
  7. Contact, as needed, campus departments and/or donors to obtain additional information, or resolve questions pertaining to annual gifts as required to ensure accurate and complete processing.
  8. In accordance with established policies and procedures, set up gifts in batches to enable efficient gift entry, receipting, and acknowledgment.
  9. Enter credit card gifts and post to system. Prepare deposit for Cashiers Office.
  10. Maintain biographic data records for matching gift companies (form address, acknowledgment address, contact person, corporate hierarchy). Monitor company matching gift policies. On a regular basis, review paper files for unpaid claims; contact companies to clear claims as needed.
  11. Assist in maintenance of constituent biographical information, including address, phone, and employment records on individual donors as submitted by donors.
  12. Responsible to answer main office ext. 3124 during regular business hours.
  13. Establish and maintain excellent working relationships with all staff and donors. Research and promptly respond to requests for information on all aspects of gift accounting, as directed.
  14. Assist in maintaining the gift accounting system to ensure accuracy and usability of the data by keeping current on software training, identifying any data problems or errors, forwarding software, and reporting problems to Banner systems support person.
  15. Assist with annual external audit and internal audit as required.
  16. Maintain adequate supplies of material necessary for gift processing.
  17. Generate thank you letters to donors and assure they meet all IRS guidelines.
  18. In order to comply with Andrews University and IRS standards, assist in ensuring that gift and pledge records are accurately filed and maintained in electronic document management system.
  19. Due to the high volume of year-end gifts, it is expected that the candidate will work with the Development Director to schedule adequate time during December to process gifts.
  20. Other tasks and special projects as directed.

Supervisory responsibilities
The Gift Records Associate may supervise a student worker who will assist in general office duties (as directed by the Development Personnel).
Qualifications
1. College degree preferred. 2. Accounting and/or bookkeeping experience. 3. Data entry proficiency. 4. Ten-key entry proficiency. 5. Highest degree of accuracy. 6. Extremely detail oriented. 7. Ability to work with minimum supervision after intitial training period. 8. Ability to work under pressure while maintaining quality of output. 9. Ability to deal effectively with clients, co-workers, and the general public. 10. Proven skills in interpersonal communications and ability to communicate clearly in written and verbal form. 11. Proven proficiency in Microsoft XP Office Suite (Excel, Word, internet) 12. Proficiency with complex Word merge procedures 13. Strong analytical and organizational skills. 14. Knowledge of or ability to learn the use of relational databases. Preferred: 1. Understanding of donor relations and fundraising 2. Experience in higher education
Must be a Seventh-day Adventist in good and regular standing. Technical competencies
N/A
Interpersonal interactions
1. Must be consistently friendly and helpful to anyone who calls or stops by the office. 2. Must be a team player and work collaboratively with all development colleagues and advancement colleagues.
Physical demands
On occasion, the Gift Records Associate may need to lift a box (old records) that weighs 25 lbs.
Work environment
The work environment is quiet with excellent lighting. There is work space for all that is required for this job.

Apply