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Records Administrator Jobs (NOW HIRING)

LPC Personnel, Inc

Records Coordinator

Houston, TX

The Records Administrator will be responsible for managing and maintaining physical and electronic records in accordance with company policies and procedures. The ideal candidate will possess ...

Aylo Health

Imaging Administrator

Stockbridge, GA

Answer all incoming calls to the Imaging Admin department * Upload all incoming CD's into the ... Previous experience with eClinical Works electronic medical records software preferred * Previous ...

Aylo Health

Imaging Administrator

Stockbridge, GA

Answer all incoming calls to the Imaging Admin department * Upload all incoming CD's into the ... Previous experience with eClinical Works electronic medical records software preferred * Previous ...

L3Harris Technologies

$69K - $129K/yr

Logs and Records Administrator 3 Job Code: 39045 Job Location: Point Mugu, CA (Onsite) Job Schedule: 5/8 L3Harrisis actively seeking a successful candidate that will be experienced in maintaining ...

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How much do records administrator jobs pay per year?

As of Jun 13, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What is the highest paying administrative job?

Among administrative roles, executive assistants and office managers with advanced skills and certifications can earn the highest salaries, often exceeding $70,000 annually. Senior administrative positions in large organizations or specialized fields like legal or medical administration tend to offer higher compensation. Experience, industry, and location significantly influence salary levels for administrative jobs.

What are some common challenges Records Administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What jobs in the US pay 300,000 a year?

For a Records Administrator, earning $300,000 annually is uncommon and typically requires senior-level experience, specialized skills, or leadership roles within large organizations. Most records management positions have lower salary ranges, but executive or director-level roles in information governance can reach or exceed this level. High-paying roles often involve overseeing large teams, implementing advanced data systems, or working in industries like finance or healthcare with complex compliance needs.

What jobs make $10,000 a month without a degree?

Some high-paying jobs that can reach $10,000 a month without a degree include certain roles in sales, real estate, entrepreneurship, and skilled trades like plumbing or electrical work. Success in these fields often depends on experience, skills, and performance rather than formal education, and they may require licensing or certifications.

What are the key skills and qualifications needed to thrive as a Records Administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are Records Administrators?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

What jobs pay $2000 a day?

Some high-level roles for Records Administrators or similar professionals in specialized industries can pay around $2,000 per day, especially if they involve consulting, project management, or executive-level responsibilities. Such positions often require extensive experience, certifications, or working in high-demand sectors like finance, legal, or healthcare. However, most standard records administration roles typically do not reach this daily rate without additional responsibilities or freelance arrangements.
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Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, 1% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.
Aircraft Logs and Records Technician (Database/System Administrator)

Aircraft Logs and Records Technician (Database/System Administrator)

Kay and Associates, Inc.

Yuma, AZ

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Job Title: Aircraft Logs and Records Technician (Database/System Administrator)
Location: VMX-1 Yuma, AZ
Task Description: Aircraft Logs and Records Technician, GS-301-07
Maintains aircraft and engine logbooks and associated records. Proficient performing all operator, data entry and retrieval functions associated with aircraft recordkeeping. Performs networking functions between individual stations, including analysis and correction of errors caused by software, hardware or data entry. Transmits and receives data via floppy disk, modem and other electronic means. Extracts data, formulates and interprets management reports, creates archives, backups, and data saves in support of military deployments and detachment operations. Performs a wide range of clerical and administrative duties related to aircraft maintenance, such as preparing reports and correspondence, filing and typing, performing data base and systems analysis.
Additional Requirements: System Administrator/Analyst Services: Provide qualitative and quantitative analytical information to the government, allowing a continuous review of the management practices within the activity/department. Monitor, control, and apply the maintenance data system (MDS) or configuration management (CM) within the activity. The SA/A will serve as a contact point between work centers and the SPAWAR Systems Center Atlantic (SSCA) and is responsible for the management of all aspects of the MDS to include NALCOMIS reports/inquiries at the activity level. Additionally, the SA/A shall have a full working knowledge of the principles of foundation, mid, and top tier data replication and information available in the aviation data warehouse (ADW). Within the scope of manpower management, the NALCOMIS SA/A is a significant activity information resource. In the areas of accurate MDS and flight data, the analyst is the one individual within the activity who can either prove or disprove the justification for manpower increases and decreases. A complete understanding of Naval Aviation Maintenance Program (NAMP) policies and procedures, accurate documentation procedures, meticulous attention to detail, a viable aviation maintenance and material management (3M) and Naval Flight Record Subsystems (NAVFLIR) Naval Flight Documents training program, and close communication between analysts at similar activities should be foremost in the primary and technical responsibilities of the data analyst.
Shall be proficient performing all operator, data entry, and retrieval functions. Transmits and receives data via disk, modem, and other electronic means. Extracts data, formulates and interprets management reports, creates archives, backups, and data saves in support of deployments and detachment operations. Performs a wide range of administrative duties such as preparing reports and correspondence, filing and typing.
Task Requirements:
Perform administrative duties related to aircraft maintenance such as preparing reports and correspondence, filing and typing; performing data base and system analysis; maintaining aircraft and engine logbooks, and associated records. Responsible for Technical Directive (TD) Compliance, Support Equipment Planned Maintenance System (SE PMS) and Aircraft/Engine Logbooks record keeping and reporting as required by COMNAVAIRFOR INST. 4790 Series and the following:
  • Performs duties for "O" Level maintenance support.
  • Conducts qualitative and quantitative analysis of information management systems and data.
  • Monitors, controls, and applies the maintenance data system (MDS) or configuration management (CM) within the activity.
  • Serves as a contact point between work centers and the SPAWAR Systems Center Atlantic (SSCA).
  • Manages of all aspects of the MDS to include NALCOMIS reports/inquiries at the activity level.
  • Support justifications for manpower increases and decreases by ensuring accurate MDS and flight data
  • Aircraft Readiness Status Reporting
  • Naval Aircraft Flight Record (OPNAVINST 3710/4)
  • Aircraft Inspection and Acceptance Record (OPNAVINST 4790/141)
  • All situational and periodic reports required by TYCOM. TYPEWING, or VMX-1 and outlined by applicable instructions
  • All current and future reporting required of VMX-1 maintenance through Navy/Marine Corps systems (e.g. Optimized-Organizational Maintenance Activity (OOMA), Naval Aviation Logistics Data Analysis (NALDA), Naval Air Technical Data and Engineering Services Command (NATEC)
  • Ad-Hoc reporting as approved by the COR.
  • Approve (Sign) entries in Aircraft/Engine Logbooks
  • Support Maintenance Administration Division requirements as outlined in CNAFINST 4790.2
  • Performs duties for Organizational "O" Level maintenance
  • Scheduled and unscheduled maintenance support documentation for H-1, MV-22 & CH-53 Aircraft
  • Aircraft maintenance action documentation via logs, records, forms, and electronic means
  • Technical Directive compliance entries
  • Maintain Aircraft, Engines, and SE Logbooks
  • Dispersed Technical Publications Librarian (work center), as applicable
  • Utilize the current management information system(s) to maintain aircraft forms and records as required
  • Process readiness documents, administer the aircraft configuration status accounting program and verify aircraft utilization reports
  • Other duties as assigned
Preferred Qualifications:
  • Configuration Management for Organizational and Intermediate Activities (C-555-0059)
  • Aeronautical Technical Publications Library Management (C-555-0007)
  • NALCOMIS OOMA System Administrator (C-555-0049)
  • Utilize the current management information system(s) to maintain aircraft forms and records as required
  • Process readiness documents, administer the aircraft configuration status accounting program and verify aircraft utilization reports
  • Support Equipment Configuration Management Course (C-555-0057)
  • Seven or more years' experience as Aviation Maintenance Administrationman/Aircraft Logs and Records Technician
  • Five or more years' experience as System Administrator/Analyst
Basic Qualifications:
  • S. Navy Aviation Maintenance Administrationman (AZ) "A" School or three (3) years relevant military experience
  • System Administration and Data Analyst experience
  • Must be able to work 1st, 2nd, 3rd or weekend shift as required
  • Must satisfactorily complete a National Agency Check Local Records Check and Credit (NACLC)
  • Must be eligible for Common Access Card (CAC)

Compensation
$36.92/hour
Other Compensation
Employees receive a health and welfare benefit of $7.00 per hour paid up to 40 hours per week.
Benefits
Employees are offered medical, dental, vision, and basic life insurance. Employees are able to enroll in KAI's 401k plan. Employees accrue 5.52 hours of PTO per pay period. KAI employees at Yuma VMX-1 have 12 paid holidays.
Employment is contingent on (a) your ability to provide appropriate proof of your identity and eligibility to work in the United States; (b) your references and any background check being satisfactory to the Company; (c) you successfully passing a pre-employment drug test; and (d) your ability to get a required clearance by your effective start date, if needed; and (e) KAI commencing performance on this contract.
Equal Opportunity Employer Disability/Vets

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