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Records Administrator Jobs (NOW HIRING)

Dfwairport

Coordinates the transfer of inactive records from all Board departments to the Records Center; retrieves material and information from the Records Center; develops and maintains charge-out system for ...

Aylo Health

Imaging Administrator

Stockbridge, GA · On-site

Answer all incoming calls to the Imaging Admin department * Upload all incoming CD's into the ... Previous experience with eClinical Works electronic medical records software preferred * Previous ...

Ely Manor

Medical Records

Allegan, MI

$32K - $44K/yr

Medical Records Technician (MRT), Accredited Records Technician (ART) or a Medical Records Administrator preferred. * A background in use of computerized systems is preferred. * About Ciena Health ...

Ely Manor

Medical Records

Allegan, MI · On-site

$32K - $44K/yr

Medical Records Technician (MRT), Accredited Records Technician (ART) or a Medical Records Administrator preferred. * A background in use of computerized systems is preferred. * About Ciena Health ...

L3Harris Technologies

$69K - $129K/yr

Logs and Records Administrator 3 Job Code: 39045 Job Location: Point Mugu, CA (Onsite) Job Schedule: 5/8 L3Harrisis actively seeking a successful candidate that will be experienced in maintaining ...

CFS

ERP Administrator

La Porte, IN · On-site

$90K - $120K/yr

ERP Administrator LaPorte, Indiana | $90,000 - $120,000 + Full Benefits A growing manufacturer is seeking an experienced ERP Administrator to take ownership of a mission-critical ERP environment and ...

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Records Administrator information

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$27.5K

$64.4K

$118.5K

How much do records administrator jobs pay per year?

As of Jul 5, 2026, the average yearly pay for records administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What is the highest paying administrative job?

Among administrative roles, executive assistants and office managers with advanced skills and certifications can earn the highest salaries, often exceeding $70,000 annually. Senior administrative positions in large organizations or specialized fields like legal or medical administration tend to offer higher compensation. Experience, industry, and location also significantly influence pay levels.

What are some common challenges Records Administrators face when managing both physical and digital records, and how can these be addressed?

Records Administrators often encounter challenges in maintaining consistency and accuracy across both physical and digital record systems. Managing large volumes of documents, ensuring proper indexing, and upholding compliance with retention policies can be demanding. To address these challenges, many organizations implement robust document management systems, provide regular training, and establish clear procedures for record handling and disposal. Collaborating closely with IT and compliance teams can also help streamline workflows and ensure records are secure and easily retrievable.

What jobs make $1,000,000 a year?

While most jobs do not reach a $1,000,000 annual salary, some high-level executive roles such as CEOs, successful entrepreneurs, and certain investment bankers can earn this amount through salary, bonuses, and stock options. In specialized fields like hedge fund management or private equity, top professionals may also achieve this level of income, often requiring extensive experience, advanced skills, and significant risk-taking.

What qualifications do you need to be a medical records clerk?

To be a medical records clerk, candidates typically need a high school diploma or equivalent. Some employers prefer postsecondary training or certification in health information technology or medical records management, along with strong organizational and computer skills. Familiarity with electronic health record (EHR) systems is also beneficial.

What are the key skills and qualifications needed to thrive as a Records Administrator, and why are they important?

To thrive as a Records Administrator, you need strong organizational skills, attention to detail, and typically a background in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and compliance regulations such as GDPR or HIPAA is often required. Exceptional communication, discretion, and problem-solving abilities help you effectively manage sensitive information and coordinate with various departments. These skills are essential for ensuring accurate record-keeping, legal compliance, and efficient information retrieval in an organization.

What are Records Administrators?

Records Administrators are professionals responsible for managing, organizing, and maintaining an organization's records and information. They ensure that documents are accurately filed, stored securely, and are easily retrievable when needed. Their duties often include overseeing records retention schedules, maintaining compliance with legal and regulatory requirements, and supporting data privacy initiatives. Records Administrators play a crucial role in ensuring that both digital and physical records are managed efficiently and securely within an organization.

What is the difference between Records Administrator vs Data Entry Clerk?

AspectRecords AdministratorData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice settings, handling sensitive or confidential informationOffice or data centers, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, government, corporate sectorsRetail, administrative offices, customer service centers

The main difference between a Records Administrator and a Data Entry Clerk lies in their responsibilities and scope. Records Administrators manage and organize records, often handling sensitive information and ensuring compliance, while Data Entry Clerks focus primarily on inputting data quickly and accurately. Both roles require attention to detail, but Records Administrators typically have more specialized knowledge and may require certifications in records management.

Is records management a stressful job?

Records administrators often handle large volumes of documents, ensuring accuracy and compliance, which can be demanding. The job requires attention to detail, organization skills, and sometimes working under tight deadlines, which may contribute to stress levels. However, many find the work manageable with proper training and effective time management.
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Records Administrator jobs near you
Infographic showing various Records Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 97% Full Time, 1% Part Time, and 1% Temporary. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

TEMP - Records and Information Management (RIM) Administrator

Dfwairport

Full-time

Posted 9 days ago

Job description

Job Overview

Under general direction of the Manager, Government Relations, maintains, indexes, updates and retrieves current and historical information from records, technical reports and periodicals upon request; maintains records management systems; assists in the inventory of records and the development of records retention schedules. Supports customers by using online database to research strategic information.

What you will be doing:

  • Classifies and indexes Board-wide current and historical information according to prepared schedules using a computerized records management system.

  • Coordinates the transfer of inactive records from all Board departments to the Records Center; retrieves material and information from the Records Center; develops and maintains charge-out system for Board-wide records; retrieves and re-files records as needed.

  • Develops and maintains Records Center database of inactive and permanent records to assist Board departments in locating records.

  • Assists in the inventory of all Board records, the establishment of departmental filing procedures, and the analysis of specialized records systems.

  • Assists in the generation and update of records retention schedules; monitors adherence to records control schedules.

  • Compiles, prepares and maintains a variety of statistical reports.

  • Composes and maintains a variety of routine departmental documents including correspondence, memoranda, purchase requisitions, requests for payment, etc.

  • Maintains and files documents in filing system and databases.

  • Conducts research for special projects in both records and research areas.

  • Protects privacy and assures availability of public information from Records Center.

  • Assists in administrative detail of work unit, including policy and procedure preparation, budget preparation and maintenance and maintains work schedules.

  • Oversees destruction of records that have met their retention.

  • Prepares documents for scanning including application of tags as needed; scans hardcopy documents to digital images using designated software and scanning equipment; performs quality control checks on documents, noting and correcting any deficiencies.

  • Determines responsibility and electronically routes scanned documents to proper locations for additional processing using designated software.

  • Using indexing system and established naming scheme, performs data input to create file lists and index of documents converted from hardcopy format.

  • Performs inquiries using Oracle Payables to research and identify incoming invoices and related documents.

  • Provides information and materials, both in digital and/or hard copy, in response to requests from both internal and external requestors including vendors, the Audit Department and the Finance Department.

What you need:

  • Completion of high school curriculum or equivalent.

  • Two (2) years of responsible clerical experience.

  • Any equivalent combination of education and/or experience may be substituted for the above.

Required knowledge, skills, and abilities:

  • Knowledge of the basic principles and procedures of records management.

  • Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.

  • Ability to operate personal computer for word processing, data entry, retrieval and on-line research.

  • Ability to learn computerized records management indexing and retrieval.

  • Ability to operate standard office equipment, including scanning equipment and copier.

  • Ability to coordinate work activities with other sections in order to accomplish work assignments within pre-established time limits.

  • Ability to communicate clearly and effectively, both orally and in writing, and to maintain harmonious internal and external working relationships.

  • Ability to pass a medical physical examination.

Special requirements:

  • Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et. Al. and DFW Airport's Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.

  • This is a designated safety sensitive position as defined in DFW Airport's Drug and Alcohol Administrative Policy and Procedure. Applicants selected for this position will be required to pass a drug test prior to employment and to submit to drug screening on a random basis during the length of their employment in the safety sensitive position.

Working conditions:

  • Works in an office environment with frequent use of a computer, scanner, copier, and other standard office equipment.

  • Position requires sitting for extended periods while performing data entry, document review, and scanning activities.

  • May occasionally lift, move, or transport files and boxes weighing up to 20 pounds.

  • Regular on-site attendance is required five (5) days per week.

About Us

We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.

Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.

Bring your talents to DFW. Live and work with purpose.

Apply