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Police Records Clerk Jobs (NOW HIRING)

City of Elmhurst

Police Records Clerk

Elmhurst, IL

$25.48 - $38.22/hr

City of Elmhurst Employment Opportunity Police Records Clerk Position Summary Provides a variety of office support services related to the review, preparation and input of various police reports ...

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City of Roseville, CA

Police Records Clerk II

Roseville, CA · On-site

$25.16 - $35.40/hr

Grow your career by joining the Roseville Police Department in the role of Police Records Clerk II. THE POSITION The Human Resources Department is accepting applications for the position of Police ...

City of Bartow

Police Records Clerk

Bartow, FL

$18.48 - $25.59/hr

Essential Duties and Responsibilities Reads, analyzes, transcribes and prepares police records and ... Possession of certification as a Deputy Court Clerk. Physical and Mental Demands: The physical ...

City of Bartow, FL

Police Records Clerk

Bartow, FL · On-site

$18.48 - $25.59/hr

Essential Duties and Responsibilities • Reads, analyzes, transcribes and prepares police records ... a Deputy Court Clerk. Physical and Mental Demands: The physical demands described are ...

Joliet Junior College

Records Clerk

Joliet, IL · On-site

$21.74 - $23.04/hr

Campus Police DIVISION: President's Office CLASSIFICATION: Non-exempt UNION: TOSSC-AFT Local 604 REPORTS TO: Chief of Police PLACEMENT: Grade 106 HIRING RANGE: $21.74 -$23.04 hourly Reasonable ...

Joliet Junior College

Records Clerk

Joliet, IL · On-site

$21.74 - $23.04/hr

Campus Police DIVISION: President's Office CLASSIFICATION: Non-exempt UNION: TOSSC-AFT Local 604 REPORTS TO: Chief of Police PLACEMENT: Grade 106 HIRING RANGE: $21.74 -$23.04 hourly Reasonable ...

City of Belton

Police Records Clerk

Belton, MO · On-site

$20.51/hr

... out a police report. * Prepares local background checks for local, state, and federal agencies for employment purposes and for persons applying for adoption. * Performs records management and ...

JJC Enterprises

Records Clerk

Campus, IL

$21.74 - $23.04/hr

Campus Police DIVISION: President's Office CLASSIFICATION: Non-exempt UNION: TOSSC-AFT Local 604 REPORTS TO: Chief of Police PLACEMENT: Grade 106 HIRING RANGE: $21.74 -$23.04 hourly Reasonable ...

City of Pensacola, FL

Police Records Clerk

Pensacola, FL · On-site

$39K - $45K/yr

Two (2) years of experience in maintaining police records. Necessary Special Requirements: * Possession of an appropriate driver license for equipment operated and any license, training or ...

City of Belton

Police Records Clerk

Belton, MO

$20.51 - $56/hr

... out a police report. * Prepares local background checks for local, state, and federal agencies for employment purposes and for persons applying for adoption. * Performs records management and ...

City of Pensacola

Police Records Clerk

Pensacola, FL

$40K - $66K/yr

This is advanced and varied clerical work in the Records Division of the Police Department. An employee in this class is responsible for preparation, data entry, and maintenance of records in ...

County of Kaua'i, HI

Senior Police Records Clerk Salary Range: N/A Position Salary: 3,900.00 USD Monthly Location: Police Department Headquarters Civil Service or Non Civil Servic e: Civil Service Job Summary: Performs ...

City of Columbia, MO

Police Records Clerk I

Columbia, MO · On-site

$17.98/hr

Posting Details Applicant View of Posting Posting Number 4272P Position Title Police Records Clerk I Department Police Job Code 01001 FLSA Status Non-Exempt Union Code/Affiliation CPCA Division ...

Harper College

Clerk - Police Records

Palatine, IL · On-site

$41K - $56K/yr

Responsible for assisting the Harper College Police Department with the accurate and organized maintenance of records and official documents. Assists with keeping records of college keys for ...

Hawaii County, HI

Police Records Clerk - SR-11

Hilo, HI · On-site

$43K/yr

Police Division: Records and Identification Opening Date: 06/28/2026 Closing Date: Continuous Duties Summary Performs a variety of clerical work in checking and processing police records and reports ...

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How much do police records clerk jobs pay per year?

As of Jul 30, 2026, the average yearly pay for police records clerk in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Police Records Clerk, and why are they important?

To thrive as a Police Records Clerk, you need strong attention to detail, data entry accuracy, and familiarity with law enforcement terminology, typically supported by a high school diploma or equivalent. Proficiency in records management systems, databases, and office software like Microsoft Office is essential, and experience with CJIS or similar systems is often preferred. Excellent organizational skills, discretion, and effective communication set individuals apart in this role. These skills are crucial for maintaining accurate records, ensuring data confidentiality, and supporting efficient police operations.

What Does a Police Records Clerk Do?

A police records clerk handles recordkeeping and administrative tasks for a police department. As a police records clerk, your job duties include managing public requests for information, collecting fees owed to the police department, preparing memos and reports for the department, and interacting with visitors. A career as a police records clerk does not require formal qualifications or education beyond a high school diploma or GED certificate, but employers prefer candidates with clerical experience and excellent organizational skills. A degree in administration of justice can prepare you for this career, but expect additional on-the-job training as well.

What is the difference between Police Records Clerk vs Court Clerk?

AspectPolice Records ClerkCourt Clerk
Required CredentialsHigh school diploma; some roles may prefer certification in records managementHigh school diploma; certification in court administration is a plus
Work EnvironmentPolice departments, law enforcement agenciesCourtrooms, judicial offices
Employer & IndustryLaw enforcement, public safetyJudicial system, government
Common Search/ComparisonRecords management, law enforcement supportJudicial administration, court documentation

While both roles involve handling official records, Police Records Clerks focus on maintaining police reports and law enforcement data, whereas Court Clerks manage court documents and support judicial proceedings. Understanding these differences helps job seekers find the right position in the legal and law enforcement fields.

What are Police Records Clerks?

Police Records Clerks are administrative professionals who manage and maintain law enforcement records and documents. They are responsible for processing, filing, and retrieving police reports, arrest records, and other sensitive information. Their duties often include data entry, responding to record requests from the public or other agencies, and ensuring the confidentiality and accuracy of all records. Police Records Clerks play a crucial role in supporting the efficiency and integrity of police departments.

What are some common challenges faced by Police Records Clerks, and how can they be effectively managed?

Police Records Clerks often handle a high volume of sensitive documents and data, which requires strong attention to detail and adherence to strict confidentiality protocols. Challenges include managing time-sensitive requests, ensuring accuracy while entering or retrieving information, and responding to both internal and public inquiries. To effectively manage these challenges, clerks should develop strong organizational skills, maintain up-to-date knowledge of recordkeeping systems, and communicate proactively with law enforcement personnel and the public to clarify requirements and expectations.
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What states have the most Police Records Clerk jobs? States with the most job openings for Police Records Clerk jobs include:
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Police Records Clerk jobs near you
Infographic showing various Police Records Clerk job openings in the United States as of July 2026, with employment types broken down into 64% Full Time, 34% Part Time, 1% Temporary, and 1% Contract. Highlights an 100% Physical job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Police Records Clerk

City of Elmhurst

Elmhurst, IL

$25.48 - $38.22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

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Job description

City of Elmhurst
Employment Opportunity
Police Records Clerk
Position Summary
Provides a variety of office support services related to the review, preparation and input of various police reports; responds to public requests and inquiries about police reports and records.
Essential Functions
  • Reviews arrest paperwork for required data; prepares originals for transmittal to Circuit Clerk’s Office; inventories Illinois Vehicle Code (IVC) tickets; sends paperwork to officers for necessary corrections, enters data into database.
  • Processes records requests; mails to appropriate requestor’s destination; ensures timelines for delivery are met.
  • Reviews and responds to subpoenas.
  • Reviews and responds to FOIA requests, including body cam and squad videos, using specialized software.
  • Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; performs production computer information entry.
  • Scans documents into appropriate databases.
  • Prepares and updates a variety of reports and records that may require consolidating materials from several sources.
  • Responds to customer service requests in person at the police station, via telephone and through email; provides information regarding City or departmental activities and functions that may require the explanation of rules, policies and/or procedures.
  • Receives, balances and deposits monies.
  • Distributes copies of court notices and documentation to officers for signatures; ensures transmittal of completed documentation to State’s Attorney and court offices.
  • Performs expungements of various police records.
  • Establishes and maintains office files; researches and compiles information from such files; purges files as required.
  • Processes warrants; checks warrants to determine if they have been served.
  • Orders, copies, stores and arranges forms and supplies required by department staff.
  • May train and direct the work of temporary staff for special projects or programs.
  • Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
  • Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications
  • High school diploma/GED; AND one year of administrative support experience; OR an equivalent combination of education, training and experience as determined by Human Resources.
  • LEADS certification required within three months of hire and for duration of employment.
Required Knowledge amp; Skills
  • Making accurate arithmetic calculations.
  • Understanding and following oral and written directions.
  • Performing detailed office support work.
  • Maintaining accurate office files.
  • Entering numerical and related information into a computer system with speed and accuracy.
  • Working collaboratively with the public and staff.
  • Organizing own work, setting priorities and meeting critical deadlines.
  • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
  • Establishing and maintaining effective working relationships.
  • Regular and reliable attendance is an essential function of this role.
  • Adapts quickly to evolving technology, embracing new tools, systems, and processes to improve efficiency and support organizational needs.
Salary and Benefits
Salary Range: $25.48-$38.22/hr DOQ. FLSA Status: Non-exempt. Benefits: Includes medical, dental, vision and life insurance (City contributes annually half the cost of the deductible to employee HSA), tuition reimbursement, paid time off, and participation in the Illinois Municipal Retirement Fund (IMRF).
Interested, qualified candidates are asked to submit a completed application and resume online at https://elmhurst.org/jobs . Offers of employment are subject to successful completion of background check, drug screen, and physical. Applications will be accepted through Tuesday, August 11, 2026.
The City of Elmhurst is an equal opportunity employer.

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