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Records Officer Jobs (NOW HIRING)

City of New York

Records Analyst-Trainer

Manhattan, NY · On-site

Provide training and technical assistance to Records Management Officers (RMOs), Records Access Officers, Appeals Officers and agency staff on records management requirements, policies, procedures ...

City of New York

LIBRARIAN

Manhattan, NY · On-site

The Associate Public Records Officer duties include but are not limited to performing work in collections management, cataloging, database management, and reference and research services. In addition ...

City of New York

LIBRARIAN

Manhattan, NY · On-site

The Associate Public Records Officer duties include but are not limited to performing work in collections management, cataloging, database management, and reference and research services. In addition ...

Troup County Board of Commissioners

Be Seen First

Deputy County Clerk/Assistant Records Officer

Lagrange, GA · On-site

$53K/yr

Experience in government administration, records management, or related administrative support roles with two or more years of professional experience; knowledge of county and departmental policies ...

State of Washington

Records Management Specialist

$45K - $61K/yr

Duties Some of what to expect with this role: * Assist the agency-appointed Records Officer and perform all duties under RCW 40.14.040. * Assist with agency-wide records management training.

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Records Officer information

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$22K

$65.9K

$106.5K

How much do records officer jobs pay per year?

As of Sep 3, 2026, the average yearly pay for records officer in the United States is $65,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $91,000.00 per year, depending on experience, location, and employer.

What is a records officer?

A records officer helps develop and maintain record management systems for their company. Specific job duties vary, depending on the company and industry. As a records officer, your responsibilities may include developing databases that store data securely while providing easy access whenever customers or employees need information. Some records officers may also oversee the transition from paper to electronic data. You typically find records officers in government agencies, but they also work in health care facilities, non-profit organizations, educational institutions, and corporations with large records departments.

What are some common challenges faced by records officers in maintaining compliance with data retention policies?

Records Officers often encounter challenges in ensuring all organizational records are stored, managed, and disposed of in accordance with legal and regulatory requirements. This can involve navigating complex retention schedules, coordinating with multiple departments to ensure compliance, and keeping up-to-date with changing legislation. Additionally, the transition from paper-based to digital records can introduce issues related to data security and proper classification. Proactive communication and regular audits are key strategies to address these challenges effectively.

What are the key skills and qualifications needed to thrive as a records officer, and why are they important?

To thrive as a Records Officer, you need a solid understanding of information management, records retention policies, and compliance regulations, often supported by a degree in records management, library science, or a related field. Familiarity with electronic records management systems (ERMS), database software, and relevant certifications such as those from ARMA International is highly beneficial. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for this role. These competencies ensure accurate document handling, regulatory compliance, and efficient retrieval of information, which are vital for organizational accountability and operational efficiency.

What is the difference between Records Officer vs Data Entry Clerk?

AspectRecords OfficerData Entry Clerk
Required CredentialsHigh school diploma; certifications in records management often preferredHigh school diploma; basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative environments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for record management rolesCompared for data input and administrative tasks

The main difference is that Records Officers manage and organize official records and documents, ensuring compliance and accessibility, while Data Entry Clerks focus on inputting data into systems quickly and accurately. Both roles require attention to detail but serve different functions within organizations.

What are the duties of a records officer?

A records officer is responsible for managing and maintaining an organization's records, ensuring they are accurate, secure, and accessible. They organize, file, and retrieve documents, often using record management software, and ensure compliance with data retention policies and privacy regulations.
More about Records Officer jobs

What cities are hiring for Records Officer jobs?

Cities with the most Records Officer job openings:

What are the most commonly searched types of Records Officer jobs?

The most popular types of Records Officer jobs are:

Who are the top companies hiring for Records Officer jobs?

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What states have the most Records Officer jobs?

States with the most job openings for Records Officer jobs include:

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For Records Officer jobs, the most frequently searched job titles are:

Records Officer jobs near you
Infographic showing various Records Officer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $65,883 per year, or $31.7 per hour.

Records Analyst-Trainer

City of New York

Manhattan, NY • On-site

Full-time

Re-posted 5 days ago

City Of New York rating

7.2

Company rating: 7.2 out of 10

Based on 81 frontline employees who took The Breakroom Quiz

626th of 855 rated public administrative organizations

Job description

Job Description

The Department of Records & Information Services (DORIS) is seeking a highly responsible individual to serve as a Records Analyst/Trainer in the Municipal Records Management Division (MRMD). DORIS is responsible for establishing and implementing City-wide records management policies and protocols. The experienced records analyst will be part of an expert team working with New York City agencies to support records management programs and the implementation of records management requirements across City government. Working closely with the Director of Municipal Records Management, the Records Analyst-Trainer will assist in developing training materials and programs, create written guidance and best practice documentation, support records management applications, and act as a liaison to provide direct Records Management support to City agency Records Management Officers, Records Access Officers, and Appeals Officers.
Under supervision, the selected candidate will perform duties that include, but are not limited to, the following:
Serve as a resource to City agencies on records management policies, procedures, and best practices.
Assist with the administration, maintenance, and support of records management applications.
Manage user accounts, agency portal access, and system permissions.
Provide training and technical assistance to Records Management Officers (RMOs), Records Access Officers, Appeals Officers and agency staff on records management requirements, policies, procedures, and system use.
Develop and update training materials, user guides, and technical documentation.
Troubleshoot application issues and coordinate with technical staff to resolve system problems.
Perform system testing and quality assurance for application updates and enhancements.
Assist with citywide records surveys, data collection, analysis, and reporting.
Research records management standards and best practices and assist with the development of guidance and program resources.
Contribute to records management projects and other division initiatives.
Prepare reports and maintain records related to program activities, training, and system use.
Work independently, with appropriate supervision, exercising sound judgment, initiative, and attention to detail.
Work Location: 31 Chambers St., N.Y.
Off-Site Brooklyn and Queens locations when necessary
.
NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.
PUBLIC RECORDS OFFICER - 60216

Qualifications

1. A Masters degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or
2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or
3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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