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Remote Records Management Jobs in Indiana (NOW HIRING)

In this role, you will support records and document management processes that are critical to ... This is a remote position. Please note that this position is contingent upon bid award. Essential ...

New

Hands-on experience with Electronic Medical Records as well as an understanding of Windows desktop ... Our program offers a customized model of remote care services that blends Chronic Care Management ...

IT Project Manager - Remote

Indianapolis, IN · On-site +1

$120K - $160K/yr

Strong leadership & stakeholder management skills with the ability to assemble, manage, and motivate diverse project teams to accomplish project objectives. Travel, Motor Vehicle Record & Physical ...

Remote Customer Service Specialist

Indianapolis, IN · On-site +1

$16.25 - $21.50/hr

Remote (U.S. Based) Employment Type: Full-Time About ForgeFit At ForgeFit, we supply premium ... Keep accurate records of customer interactions using CRM * Proactively follow up on customer needs ...

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Showing results 1-20

Remote Records Management information

See Indiana salary details

$33.3K

$71.5K

$126.6K

How much do remote records management jobs pay per year?

As of Jul 3, 2026, the average yearly pay for remote records management in Indiana is $71,539.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,600.00 and $89,400.00 per year, depending on experience, location, and employer.

What are some common challenges faced by professionals in Remote Records Management roles?

In Remote Records Management roles, professionals often face challenges such as maintaining data accuracy when handling electronic files from various sources and ensuring the security of sensitive documents outside a traditional office environment. Effective communication with dispersed teams can require extra diligence to clarify protocols and quickly resolve discrepancies. Additionally, staying up-to-date with evolving compliance regulations and digital records management best practices is crucial. However, many organizations provide robust training and collaboration tools to address these obstacles and support individual and team success.

What is a Remote Records Management job?

A Remote Records Management job involves organizing, securing, and maintaining digital or physical records for an organization while working remotely. Responsibilities may include categorizing files, ensuring compliance with data retention policies, and managing access controls. Professionals in this role use specialized software to store and retrieve records efficiently. Strong attention to detail and knowledge of records management standards are essential. This job is common in industries like healthcare, legal, finance, and government.

What are the key skills and qualifications needed to thrive in the Remote Records Management position, and why are they important?

To thrive in Remote Records Management, you need strong organizational skills, attention to detail, and experience with records retention and compliance protocols, often supported by a degree in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and, in some cases, certifications such as ARMA’s Information Governance Professional (IGP) are commonly needed. Excellent time management, written communication, and problem-solving abilities help individuals stand out in this remote setting. Mastering these skills ensures accurate, secure, and efficient handling of sensitive information in compliance with organizational and legal standards.

What are the most commonly searched types of Records Management jobs in Indiana? The most popular types of Records Management jobs in Indiana are:
What are popular job titles related to Remote Records Management jobs in Indiana? For Remote Records Management jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Remote Records Management jobs in Indiana look for? The top searched job categories for Remote Records Management jobs in Indiana are:
What cities in Indiana are hiring for Remote Records Management jobs? Cities in Indiana with the most Remote Records Management job openings:
Infographic showing various Remote Records Management job openings in Indiana as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% Remote job distribution, with an average salary of $71,539 per year, or $34.4 per hour.
Records & Document Control Specialist

Records & Document Control Specialist

Maximus

Indianapolis, IN • Remote

Full-time

Medical, Life, Retirement, PTO

Posted 2 days ago


Maximus rating

6.9

Company rating: 6.9 out of 10

Based on 291 frontline employees who took The Breakroom Quiz

243rd of 437 rated business services


Job description

Description & Requirements

Maximus is currently seeking a Records & Document Control Specialist for a bid opportunity.

This program supports the Health Resources and Services Administration (HRSA) in overseeing the national organ transplant system through the Organ Procurement and Transplantation Network (OPTN). The OPTN establishes policies that ensure organs are allocated fairly and based on medical need, with a strong focus on transparency, data-driven decision-making, and equitable outcomes.

In this role, you will support records and document management processes that are critical to program operations. You will maintain document repositories, ensure accuracy and compliance of records, and support document control activities including tracking, filing, retention, and disposition. This role requires strong attention to detail, organization, and the ability to manage sensitive information in a structured and compliant manner.

This position is highly collaborative and requires coordination with internal teams to ensure records are maintained accurately and in alignment with program requirements and standards.

This is a remote position. Please note that this position is contingent upon bid award.

Essential Duties and Responsibilities:

  • Prepare weekly internal reports.
  • Perform accurately all data entry functions.
  • Arrange meetings as required.
  • Attend meetings and take minutes.
  • Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
  • Assist in on boarding process of new hires.
  • Maintain records management, filing, retention, and/or labeling.
  • Type/generate letters and other documents, as necessary.
  • Maintain confidentiality and security of all relevant information.
  • Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed.
  • Assist internal and external customers in problem resolution, as needed.
  • Provide excellent customer service.
  • Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
  • Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
  • Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

Minimum Requirements

  • High School diploma or equivalent with 2-4 years of experience.
  • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted - practice.
  • Communicates more complex information, using job experience to anticipate and proactively address related questions.
  • May have additional training or education in area of specialization.
  • Minimum 2 years of experience in records management, document control, or administrative support
  • Experience maintaining filing systems, document tracking, and records retention processes
  • Strong attention to detail with ability to ensure accuracy and data integrity
  • Experience performing data entry and document preparation
  • Ability to manage confidential or sensitive information

Preferred:

  • Experience supporting federal or regulated programs
  • Familiarity with records retention or document control standards/processes
  • Experience working in a high-volume administrative or operations environment

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com .

Minimum Salary

$

15.43

Maximum Salary

$

25.66


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