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Records Management Assistant Jobs in Indiana (NOW HIRING)

The Property Management Co

Be Seen First

Assistant Property Manager

La Porte, IN · On-site

$18 - $21/hr

You will help plan and facilitate all property management activities and transactions ... Valid Driver's License with good driving record

PRAXM Management

Assistant Property Manager

Plainfield, IN · On-site

$19 - $24/hr

Job Type Full-time Description We are seeking a motivated and detail-oriented Assistant Property ... Accurate and well-managed financial records and resident accounts * Consistent support of occupancy ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements Provide weekly, monthly and as needed reports to Vice President of Advancement Assist with the scheduling and managing of volunteers Provide event ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements • Provide weekly, monthly and as needed reports to Vice President of Advancement • Assist with the scheduling and managing of volunteers • ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements • Provide weekly, monthly and as needed reports to Vice President of Advancement • Assist with the scheduling and managing of volunteers • ...

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All JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Indiana

Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Jul 2, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
What are the most commonly searched types of Records Management jobs in Indiana? The most popular types of Records Management jobs in Indiana are:
What cities in Indiana are hiring for Records Management Assistant jobs? Cities in Indiana with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in IN? For Records Management Assistant jobs in IN, the most frequently searched job titles are:
Records Management Assistant jobs near you
Records Services Supervisor

Records Services Supervisor

Indiana University

Bloomington, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 2 days ago

Job description

The School of Public Health (SPH-BL) is the third largest school on the Bloomington campus, with over 4,000 undergraduate students and over 500 graduate students enrolled in a given academic year, 220 faculty, and 130 staff in 5 departments (Applied Health Science, Environmental and Occupational Health, Epidemiology and Biostatistics, Health and Wellness Design, and Kinesiology). Several research and service centers operate within and across these units.
SPH-B has a commitment to promote health among all people through integrated multidisciplinary approaches to scientific endeavors, creative activities, educational practices, and community engagement. As an accredited school of public health, SPH-B ensures that its curriculum is grounded in foundational public health knowledge and skills.
The SPH-B Degree Administration values a very holistic approach in serving our students, faculty, and staff. We foster an environment that stimulates a welcoming and strong sense of belonging and well-being for all students, faculty and staff. The Degree Administration Team has worked to incorporate more robust streamlined/centralized processes and procedures for housing student records, data analytics, and information pertinent to the success of our student's academic career. Allowing for the enhancement of the student overall experience and success.
Job Summary
Department Specific Responsibilities
  • Serves as a resource to students, families, faculty, and IU staff regarding all SPH-B undergraduate and graduate academic programs, including majors, certificates, and minors.
  • Provides guidance on academic requirements, policies, procedures, exceptions, transfers, certifications, probation, dismissal, and honors.
  • Manages program /plan stacks for all SPH-B student populations and processes grade changes, final grades, incomplete grades, pass/fail requests, and transfer credit.
  • Assists with late or retroactive registrations, term activations, service indicators, and readmissions; maintains temporary and permanent student files; and ensures student records are complete and accurate.
  • Responsible for processing graduation applications and notifying students of SPH-B and IUB graduation ceremonies and related events.
  • Identifies SPH-B honors eligibility and communicates with eligible students, appropriate stakeholders, and the honors program coordinator.
  • Assists the Director of Degree Administration with probation and dismissal processing.
  • Serves as backup to the Assistant Director of Graduate Records and the SPH-B Scheduling Coordinator, and supports various reporting efforts, including enrollment, accreditation, and other student data reports.
  • Serves on SPH-B committees and must be available to meet via Teams/Zoom and in person as needed.
  • Performs administrative work and a variety of complex tasks related to the oversight of student records and accounts and data entry operations.
General Responsibilities
  • Hires, trains, schedules, and monitors work product of data entry staff; ensures accuracy and completeness of operations; ensures smooth flow of operations. Oversees processing of all employee and payroll forms.
  • Serves as informational resource to staff; provides technical guidance; assists staff in resolving problems involved with operations; answers staff questions regarding policies and procedures.
  • Responds to outside inquiries regarding operations; investigates and resolves problems, complaints, or discrepancies.
  • Monitors inventory of office supplies and forms; orders as necessary.
  • Compiles and analyzes data entered and prepares any needed reports. Analyzes operations and makes recommendations on improvements.
  • Oversees the maintenance of any required files.
  • Evaluates forms used in collecting data; recommends improvements.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
  • 4 years in customer service, higher education, or related field.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Highly thorough and dependable.
  • Possesses a high degree of initiative.
  • Ability to build strong customer relationships.
  • Demonstrates ability to maintain confidential information.
  • Effective interpersonal skills.
  • Demonstrates analytical skills.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Student Services
Job Family: Student Services Generalist
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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