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Records Management Assistant Jobs in Indiana (NOW HIRING)

The Property Management Co

Be Seen First

Assistant Property Manager

La Porte, IN · On-site

$18 - $21/hr

You will help plan and facilitate all property management activities and transactions ... Valid Driver's License with good driving record

TRISTAR INC

Executive Assistant

Crane, IN · On-site

Manage division file plans and coordinate with records management personnel. * Maintain ... * Assist with executive visits, command events, and organizational functions. * Support employee ...

New

TRISTAR

Executive Assistant

Crane, IN · On-site

Manage division file plans and coordinate with records management personnel. * Maintain ... * Assist with executive visits, command events, and organizational functions. * Support employee ...

New

HVAF

Advancement Assistant

Indianapolis, IN

$40K - $46K/yr

... records per compliance and auditing requirements Provide weekly, monthly and as needed reports to Vice President of Advancement Assist with the scheduling and managing of volunteers Provide event ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements • Provide weekly, monthly and as needed reports to Vice President of Advancement • Assist with the scheduling and managing of volunteers • ...

TRISTAR

Executive Administrative Assistant

Crane, IN · On-site

The Executive Administrative Assistant provides comprehensive management, operational, and ... Perform records management duties, including acting as Records Liaison when requested. * Ensure ...

TRISTAR

Executive Administrative Assistant

Crane, IN · On-site

The Executive Administrative Assistant provides comprehensive management, operational, and ... Perform records management duties, including acting as Records Liaison when requested. * Ensure ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Indiana

Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Jul 24, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
What are the most commonly searched types of Records Management jobs in Indiana? The most popular types of Records Management jobs in Indiana are:
What cities in Indiana are hiring for Records Management Assistant jobs? Cities in Indiana with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in IN? For Records Management Assistant jobs in IN, the most frequently searched job titles are:
Records Management Assistant jobs near you
Contract Management Assistant- Onsite

Contract Management Assistant- Onsite

Northwest Health - La Porte

La Porte, IN

Full-time

Posted 16 days ago

Job description

Job Description Job Summary
The Contract Management Assistant supports the review and management of contracts, including real estate leases. This role involves conducting preliminary reviews for compliance with Stark Law and Anti-Kickback regulations, drafting contract language, and managing contract workflow. The Contract Management Assistant collaborates with the Compliance Officer, legal counsel, and other administrative teams to ensure contracts meet corporate standards and compliance requirements.
Essential Functions
  • Assists with the review of contracts and real estate leases, performing preliminary analyses for Stark Law and Anti-Kickback compliance before legal counsel review.
  • Drafts contract language with guidance from the Administration, Compliance Officer, and legal counsel, ensuring all revisions are documented and approved.
  • Inputs contract revisions and edits as needed, maintaining accuracy and consistency across all documentation.
  • Monitors contract status and workflow in coordination with the Compliance Coordinator and Assistant FCO/FPO, ensuring timely progression through review stages.
  • Conducts research to verify compliance with corporate policies and procedures, including identifying fair market value (FMV) studies and justifying the business need for contractual relationships.
  • Provides assistance and guidance to the Compliance Officer, hospital administration, and physician practice teams regarding contract policies, procedures, and status updates.
  • Maintains accurate records of contract reviews and edits, ensuring compliance documentation is up to date.
  • Assists the Compliance and Privacy Officer with additional tasks and projects as assigned, supporting overall compliance initiatives.
  • Prepares and maintains reports on contract activities, providing updates to senior leadership as requested.
  • Performs other duties as assigned.
  • Maintains regular and reliable attendance.
  • Complies with all policies and standards.
Qualifications
  • Associate Degree in Business Administration or related field required
  • Bachelor's Degree in Business Administration or related field preferred
  • 1-3 years of experience in contract management, legal support, or a related field required
  • Experience in a hospital or healthcare setting including a working knowledge of healthcare financial processes and regulations preferred
Knowledge, Skills and Abilities
  • Strong understanding of contract language, regulatory compliance, and basic legal principles.
  • Proficiency in using contract management software and Microsoft Office Suite.
  • Excellent organizational skills, with the ability to manage multiple contracts and tasks simultaneously.
  • Strong analytical and research skills, with attention to detail in compliance reviews.
  • Effective communication skills, with the ability to collaborate with internal teams and external legal counsel.

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