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Records Management Assistant Jobs in Indiana (NOW HIRING)

Ascension

Case Management Assistant

Indianapolis, IN · On-site

Inpatient Case Management Schedule: Full time, Monday-Friday, 8:00AM-4:30PM How you'll make an ... Maintain accurate care records by documenting every step of the patient's journey to provide a ...

Omni Management Services

Be Seen First

Assistant

Indianapolis, IN · On-site

$45K - $50K/yr

The ideal Assistant will be responsible for performing administrative duties such as/but not ... following management rules and regulations. * Prepare, submit, and maintain accurate records ...

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Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Indiana?

The most popular types of Records Management jobs in Indiana are:

What cities in Indiana are hiring for Records Management Assistant jobs?

Cities in Indiana with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in IN?

For Records Management Assistant jobs in IN, the most frequently searched job titles are:

Records Management Assistant jobs near you

Case Management Assistant

Ascension

Indianapolis, IN • On-site

Full-time

Medical, PTO

Re-posted 14 days ago

Ascension Healthcare rating

7.0

Company rating: 7.0 out of 10

Based on 1,039 frontline employees who took The Breakroom Quiz

416th of 887 rated healthcare providers

Job description

Your future role at a glance

Location: Indianapolis, IN

Facility: Ascension St. Vincent

Department/Specialty: Inpatient Case Management

Schedule: Full time, Monday-Friday, 8:00AM-4:30PM

How you'll make an impact in this role
  • Secure service authorizations from insurance providers to ensure patients have uninterrupted access to the medical equipment and specialty care they need for recovery.
  • Coordinate patient transitions by identifying appropriate recovery facilities and home health agencies, ensuring every patient is moved to a safe environment that honors their personal choice.
  • Expedite the discharge process by preparing and delivering essential medical documentation to receiving providers, minimizing wait times and ensuring a seamless hand-off of care.
  • Bridge communication gaps between hospital staff, admissions, and insurance payers to keep the care team informed and resolve any coverage hurdles in real time.
  • Maintain accurate care records by documenting every step of the patient's journey to provide a clear, high quality history that supports better long-term health outcomes.
What minimum qualifications you'll need

Education:

  • High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
    • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
What additional requirements you'll need
  • Healthcare experience. 
Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Benefits

Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.

Employment Type: FULL_TIME

What Ascension Healthcare employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Ascension logo

About Ascension

Sourced by ZipRecruiter

Ascension is a leading non-profit, faith-based national health system made up of over 150,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Industry

Health care and social assistance and outpatient health care

Company size

10,000+ Employees

Headquarters location

St. Louis, MO, US

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