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Records Management Assistant Jobs in Indiana (NOW HIRING)

allencounty

Part Time Recorder

Fort Wayne, IN · On-site

... computerized records management system. This position is Covered as defined by the Board of ... Strong customer service skills in order to professionally and courteously assist office visitors ...

allencounty

Part Time Recorder

Fort Wayne, IN

... computerized records management system. This position is Covered as defined by the Board of ... Strong customer service skills in order to professionally and courteously assist office visitors ...

The Allen County

Part Time Recorder

Fort Wayne, IN · On-site

$22.20/hr

... computerized records management system. This position is Covered as defined by the Board of ... Strong customer service skills in order to professionally and courteously assist office visitors ...

City Of Gary

Zoning Administrative Assistant

Gary, IN · On-site

$18 - $24.25/hr

The Administrative Assistant is responsible for receiving and processing departmental applications ... Records Management * Establish and maintain electronic and paper files. * Scan and digitally ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements Provide weekly, monthly and as needed reports to Vice President of Advancement Assist with the scheduling and managing of volunteers Provide event ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements • Provide weekly, monthly and as needed reports to Vice President of Advancement • Assist with the scheduling and managing of volunteers • ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Indiana

Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Sep 4, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Indiana?

The most popular types of Records Management jobs in Indiana are:

What cities in Indiana are hiring for Records Management Assistant jobs?

Cities in Indiana with the most Records Management Assistant job openings:

What are popular job titles related to Records Management Assistant jobs in IN?

For Records Management Assistant jobs in IN, the most frequently searched job titles are:

Records Management Assistant jobs near you

Part Time Recorder

allencounty

Fort Wayne, IN • On-site

Part-time

Posted 15 days ago

Job description

Under the direction of the Recorder, the Records Controller is responsible for providing forms and filing information for new businesses, as well as initiating the recording of documents and entering documents into the computerized records management system.  This position is Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook.        

ESSENTIAL FUNCTIONS:

  • Responsible for recording documents for permanent record, including providing forms and filing information for new businesses, initiating the recording of documents and entering documents into the computerized records management system.
  • Reviews all incoming documents in order to ensure compliancy with Indiana Code.
  • Collects fees for recordings and copies and enters financial information into system. Maintains and balances cash drawer.
  • Enters indexing information into the computers system from recorded documents, in order to create a permanent record.
  • Provides professional and courteous assistance to customers searching for records.
  • Answers telephone and greets office visitors.  Responds to or directs questions regarding the Recorder’s Office.
  • Audits information entered into land records system and corrects any errors.
  • Responsible for ensuring documents are returned to their submitter.
  • Performs all other duties as assigned, including overtime as required.

REQUIREMENTS:

  • High School Diploma or GED and more than a year of customer service experience
  • Experience working with real estate title work preferred
  • Knowledge of the property records and Indiana Code requirements for recording documents and collecting appropriate fees
  • Ability to understand and apply public access laws pertaining to records held by the Recorder’s Office
  • Strong computer skills with the ability to use Microsoft Office and other job related software
  • Strong multi-tasking skills in order to handle a steady flow of documents while assisting office visitors and answering phones
  • Strong customer service skills in order to professionally and courteously assist office visitors and answer telephone
  • Ability to perform duties efficiently and meet deadlines amidst frequent distractions, delays and interruptions
  • Must be able to type at least 45 WPM

 

DIFFICULTY OF WORK:

 

The Records Controller performs work that is moderately complex when initiating the recording of documents and providing forms and filing information for new businesses.  Understanding of public access laws and Indiana Code requirements for recording documents are required in order to review documents for compliancy and collect appropriate fees.

 

RESPONSIBILITY:

 

The Records Controller makes choices and takes action when assisting office visitors and answering telephones.  Errors in decisions are not immediately apparent but are revealed through adverse effects on subsequent operations.  Work is reviewed upon conclusion.

PERSONAL WORK RELATIONSHIPS:

The Records Controller maintains frequent contact with other County employees, government and non-governmental agencies, and the public when recording documents for permanent record, assisting office visitors and answering phones.

WORKING CONDITIONS:

The Records Controller works in a standard office setting with frequent sitting and the ability to move about freely.  Some lifting of up to twenty pounds and bending is required and frequent monitoring of equipment exists.  Very frequent typing, attention to detail, detailed inspection and proofreading is to be expected. 

SUPERVISION:

None

LICENSING:

None

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