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Records Management Assistant Jobs in Indiana (NOW HIRING)

K2services

Records Associate

Indianapolis, IN

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

Opensity Solutions

Records Associate

Indianapolis, IN · On-site

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

The Allen County

Court Records Deputy

Fort Wayne, IN

$32K - $45K/yr

Minimum of three years of relevant experience required in court clerk, legal assistant, records management, administrative support, law enforcement or criminal justice, or customer service roles ...

Small Parts

Sr. HR Management Assistant

Logansport, IN · On-site

$21 - $28.70/hr

Maintains employee records and personnel files including personal data, compensation, benefits ... Responds to employee and management inquiries regarding personnel records and HR-related ...

PRAXM Management

Assistant Property Manager

Plainfield, IN · On-site

$19 - $24/hr

Job Type Full-time Description We are seeking a motivated and detail-oriented Assistant Property ... Accurate and well-managed financial records and resident accounts * Consistent support of occupancy ...

State of Indiana

Court Records Deputy

Fort Wayne, IN

$32K - $45K/yr

Minimum of three years of relevant experience required in court clerk, legal assistant, records management, administrative support, law enforcement or criminal justice, or customer service roles ...

The Allen County

Court Records Deputy

Fort Wayne, IN · On-site

$23.52 - $24.46/hr

Minimum of three years of relevant experience required in court clerk, legal assistant, records management, administrative support, law enforcement or criminal justice, or customer service roles ...

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All JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Indiana

Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Jun 10, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Indiana? The most popular types of Records Management jobs in Indiana are:
What cities in Indiana are hiring for Records Management Assistant jobs? Cities in Indiana with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in IN? For Records Management Assistant jobs in IN, the most frequently searched job titles are:
Records Management Assistant jobs near you

Records Associate

K2services

Indianapolis, IN

Full-time

Posted 4 days ago

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.


We are seeking a detail-oriented and highly organized Records Associate to providerecordscreation, circulation, storage, tracking,transferand retention servicesasdefined or outlined inOpensity'sservice agreement with client.

Key Responsibilities

  • Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

  • Prepare inactive files for offsite storage or digitization, performing file culling activities as requested

  • Perform regular inventory of files stored at client facilities, or offsite storage vendors

  • Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment

  • Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content

  • Prepare reports related to the activity of the Records Department

  • Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries

Requirements

  • High School Diploma or GED

  • 1 year file, records, imaging/scanning experience

  • Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems

  • Strong verbal and written communication skills

  • Detail oriented and attention to detail and accuracy

  • Good organization skills with ability to manage multiple tasks

  • Ability to lift or move 40 lbs. or greater

  • Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

  • Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is up to 22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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