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Records Management Assistant Jobs in Indiana (NOW HIRING)

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements Provide weekly, monthly and as needed reports to Vice President of Advancement Assist with the scheduling and managing of volunteers Provide event ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

... records per compliance and auditing requirements • Provide weekly, monthly and as needed reports to Vice President of Advancement • Assist with the scheduling and managing of volunteers • ...

Robert Half

Assistant Property Manager

Indianapolis, IN · On-site

$18.50/hr

The role will work closely with property management staff to keep records organized, maintain ... Assist with periodic management reporting, budget preparation activities, staff time processing ...

Robert Half

Assistant Property Manager

Carmel, IN · On-site

$18.50/hr

The role works closely with property management teams to keep records accurate, maintain strong ... Assist with recurring management reports and contribute administrative support for quarterly ...

DHL

Administrative Assistant I

Whitestown, IN

$55K - $60K/yr

... including records management, billing, payroll, personnel records, etc. Provide advanced ... Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ...

DPDHL

Administrative Assistant I

Whitestown, IN

$55K - $60K/yr

... including records management, billing, payroll, personnel records, etc. Provide advanced ... Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ...

DHL

Administrative Assistant I

Whitestown, IN · On-site

$55K - $60K/yr

... including records management, billing, payroll, personnel records, etc. Provide advanced ... Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ...

DPDHL

Administrative Assistant I

Whitestown, IN

$55K - $60K/yr

... including records management, billing, payroll, personnel records, etc. Provide advanced ... Admin Assistant I Shift: M-F: 8am-4pm Pay: Salary: $55,000-$60,000/yr In addition to the general ...

Nolan Living

Assistant Property Manager

Carmel, IN · On-site

$22 - $23/hr

At Nolan Living, we're looking for an Assistant Manager who can balance the books, support the team ... Receive, record, and deposit rent and fees daily * Post payments, process refunds, and reconcile ...

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All JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Indiana

Records Management Assistant information

See Indiana salary details

$25.7K

$46.8K

$65.7K

How much do records management assistant jobs pay per year?

As of Jun 10, 2026, the average yearly pay for records management assistant in Indiana is $46,807.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,900.00 and $50,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Indiana? The most popular types of Records Management jobs in Indiana are:
What cities in Indiana are hiring for Records Management Assistant jobs? Cities in Indiana with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in IN? For Records Management Assistant jobs in IN, the most frequently searched job titles are:
Records Management Assistant jobs near you

Advancement Assistant

HVAF

Indianapolis, IN • On-site

$40K - $46K/yr

Full-time

Posted 16 hours ago

Job description

Company Description

HVAF of Indiana, Inc. provides housing, employment, and basic needs assistance to veterans and families facing homelessness in Central Indiana.  Located in Indianapolis, HVAF serves approximately 1300 families annually and maintains 15 properties.

Job Description

Job Summary
The Advancement Assistant provides administrative assistance to the Advancement department to help meet annual fundraising goals including managing the donor/volunteer database. This position will work closely with the Vice President of Advancement and Finance Team to ensure donations are processed and tracked, and that donors are quickly acknowledged. The ideal candidate will be detail oriented, possess excellent communication skills, have an interest in philanthropy, and be an enthusiastic team-player.
Principal Duties and Responsibilities
Responsible for managing HVAF's donor database (such as Bloomerang)
Promptly and accurately enter monetary donations, in-kind donations, and volunteer hours into donor database and prepare weekly bank deposits
Follow and manage the Advancement Team's stewardship plan ensuring donors and volunteers promptly receive acknowledgements and ongoing communications from the organization
Work with Finance Team to accurately complete accounting reconciliation while maintaining accurate records per compliance and auditing requirements
Provide weekly, monthly and as needed reports to Vice President of Advancement
Assist with the scheduling and managing of volunteers
Provide event logistics assistance to the Vice President of Advancement for annual event - Operation Alpha - and any other special events throughout the year
Manage event planning software for special events (such as OneCause)
Oversee monthly giving club ensuring monthly donors receive their benefits throughout the year
Prepare mailing lists and materials for fundraising campaigns

Qualifications

Education/Experience/Skills Required
Bachelor's degree in relevant field
Must have a valid Indiana driver's license and be eligible for HVAF's auto insurance at all times during employment
Must be able to complete a background screening with an acceptable outcome
Ability to lift, move, and organize items up to 45 pounds
Experience with donor management databases (such as Bloomerang or DonorPerfect) required
Demonstrated strong computer skills, including proficiency in Microsoft Outlook, Word and Excel and have the ability to learn new software quickly
Highly organized with strong attention to detail
Demonstrated strong time management skills and ability to multi-task and prioritize according to urgency and deadlines and goals.
Ability to effectively collaborate and communicate with donors, volunteers, team members, other departments within the organization including members of HVAF's board of directors, and senior level staff
Demonstrated experience in telephonic customer service transactions and problem-solving skills

Additional Information

The above statements are intended to describe the general nature and level of work required of this position.  This is not an all-inclusive list of all responsibilities, duties and skills required.  Other duties may be assigned as necessary to complete the overall objectives of the HVAF of Indiana, Inc.'s mission.

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