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Records Assistant Jobs in Oregon (NOW HIRING)

ReNu Chiropractic Health

Acupuncturist

Portland, OR · On-site

$40 - $60/hr

Track patient progress and maintain accurate records. * Assist with administrative tasks and clinic upkeep while ensuring safety and compliance. Join us and make a difference in our patients' lives!

Complete Quality

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Material Handler/Weekends Friday to Sunday 3 12hr days

Crabtree, OR · On-site

$19.85/hr

Support shipping and receiving operations by inspecting goods for damage, verifying quantities against documentation, and maintaining detailed records. * Assist with inventory management tasks ...

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Records Assistant information

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$8

$19

$32

How much do records assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for records assistant in Oregon is $19.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Oregon? The most popular types of Records jobs in Oregon are:
What are popular job titles related to Records Assistant jobs in Oregon? For Records Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Oregon look for? The top searched job categories for Records Assistant jobs in Oregon are:
What cities in Oregon are hiring for Records Assistant jobs? Cities in Oregon with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,837 per year, or $19.6 per hour.

Public Records Coordinator, Administrative Specialist 2

State of Oregon

Salem, OR • On-site

$4.3K - $5.9K/wk

Other

Posted 3 days ago

New

State Of Oregon rating

8.1

Company rating: 8.1 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

5th of 50 rated states

Job description

Initial Posting Date:
08/03/2026
Application Deadline:
08/10/2026
Agency:
Department of Human Services
Salary Range:
$4,312 - $5,988
Position Type:
Employee
Position Title:
Public Records Coordinator, Administrative Specialist 2
Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits in the Public Records Unit (PRU)!
We're seeking a detail-oriented, organized, and motivated Administrative Specialist 2 to join our team. In this role, you'll support the coordination and processing of public records requests for Oregon Department of Human Services (ODHS). An excellent opportunity for someone ready to grow their career in a collaborative, mission-driven environment that serves people and communities across Oregon. If you're reliable, proactive, and looking to make an impact, consider becoming a key part of our team as we work together to uphold transparency and timely service within the Public Records Unit.
Summary of Duties
As an Administrative Specialist 2, you will:
Record Coordination
  • Coordinate and track public record requests to ensure deadlines are met.
  • Follow established procedures and work with the PRU Manager to keep processes up to date with public records laws.
  • Prepare and organize records from electronic systems and hard files; save and catalog them accurately.
  • Review requests, clarify scope when needed, and decide whether PRU or another ODHS program should process the request.
  • Protect confidential information and ensure records are released appropriately under public records laws.
  • Update request status and notes regularly in Adobe Experience Manager (AEM).
  • Work with ODHS staff and outside partners to gather records or determine the correct custodian.
Support / Administrative
  • Communicate clearly with requestors by email and phone to gather details and provide information.
  • Respond to general questions about the records request process.
  • Create basic reports and track program data for planning and improvements.
  • Help update procedures and support consistency across the agency.
  • Attend meetings, assist with agendas, take notes, and participate in trainings and development opportunities.
Minimum Qualifications
  • Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
  • An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
  • An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
  • Experience staying organized, managing multiple priorities, and meeting deadlines in a fast-paced, high-volume environment.
  • Experience working independently, using good judgment, planning work effectively, and taking initiative to complete tasks.
  • Experience managing multiple projects or assignments simultaneously while tracking progress and delivering accurate, timely results.
  • Experience building positive working relationships through clear communication, collaboration, and a customer-focused approach with individuals from diverse backgrounds and communication styles.
  • Knowledge of ODHS programs and systems, or other related Human Services experience, as well as knowledge of applicable statutes, rules, policies and procedures for record requests and release.
Attention all candidates! A cover letter, no more than two pages, is required as part of the application. It will be used to determine whether you meet the minimum qualifications and essential attributes for this position. Include in your cover letter, how you meet the minimum qualifications, how you demonstrate the essential attributes, and the desired skills. Failure to submit the required cover letter will result in disqualification of your application.
  • Your resume (optional) and cover letter may be uploaded in the Resume/CV field on the online application. Do not upload documents in the Education section, as those are not visible to recruiters or hiring managers at this time.
  • Your application materials will determine if you are selected to move forward in the hiring process and will be used to determine your starting salary range if you are selected as a final candidate.
  • Please include detailed work history that includes the month/year start date and month/year end date for each role/job. If applicable for college degrees, please clearly indicate if a degree has been completed when providing educational history (graduation dates are not required on applications).
  • If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process.
  • The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
  • The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions
  • This work is done in a fast-paced office environment. There is high volume workload with short time frames on response.
  • This position requires lifting and moving boxes of documents that may be part of daily duties.
  • This position handles sensitive information and must maintain confidentiality regarding client information and client-attorney privileged information.
  • Remote or hybrid work will be considered in filling this position. The ability to report to a Salem office more frequently is required during the training period, and when business or operational needs are dependent on onsite activities.
  • This position requires a valid driver's license or other acceptable method of transportation.
Background Checks and Requirements
  • If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
  • The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
  • This position requires a valid driver's license or other acceptable method of transportation.
Benefits
  • ODHS Employee Resource Group communities that promote shared learning.
  • Cost of Living Adjustments.
  • Annual salary increases (until you reach the top of the listed salary range).
  • Amazing benefits package.
  • Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans' and Oregon National Guard preference:
  • Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.
General Information
  • This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
  • This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
  • The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-204543.
  • Email: Nora.L.LEYVA-ESQUIVEL@odhs.oregon.gov
  • Phone (call or text): 503-269-4222

What State Of Oregon employees say

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About State of Oregon

Sourced by ZipRecruiter

Not a traditional company, the State of Oregon is a governmental entity that serves the citizens of Oregon, United States. Based in the capital city of Salem, its industry spans a wide range of public services from health care, education, and transportation, to natural resources, housing, and public safety. Founded with the admission of Oregon to the Union in 1859, it operates on the judicious use of finite resources to enhance the quality of life for present and future generation. Its primary mission is to serve the public through their core values of integrity, accountability, excellence, and equity.

Industry

Public administration

Company size

10,000+ Employees

Headquarters location

Salem, OR, US

Year founded

1859

Social media

Twitter

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