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Records Assistant Jobs in Oregon (NOW HIRING)

ReNu Chiropractic Health

Acupuncturist

Happy Valley, OR · On-site

$40 - $60/hr

Track patient progress and maintain accurate records. * Assist with administrative tasks and clinic upkeep while ensuring safety and compliance. Join us and make a difference in our patients' lives!

ReNu Chiropractic Health

Acupuncturist

Portland, OR · On-site

$40 - $60/hr

Track patient progress and maintain accurate records. * Assist with administrative tasks and clinic upkeep while ensuring safety and compliance. Join us and make a difference in our patients' lives!

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$8

$19

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How much do records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for records assistant in Oregon is $19.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Oregon? The most popular types of Records jobs in Oregon are:
What are popular job titles related to Records Assistant jobs in Oregon? For Records Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Oregon look for? The top searched job categories for Records Assistant jobs in Oregon are:
What cities in Oregon are hiring for Records Assistant jobs? Cities in Oregon with the most Records Assistant job openings:
Records Assistant jobs near you
Hiring- Medical Records Specialist

Hiring- Medical Records Specialist

InstantServe LLC

Lake Oswego, OR • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Title - Medical Records Specialist
Duration: - 13 Weeks Contract
Location: Lake Oswego, Oregon 97035
JOB DESCRIPTION:
MUST HAVE:
  • Must possess a minimum of two years' experience in the health care industry.
  • Desired: Six months medical records experience in a clinic, hospital, or home health setting (preferred).

SUMMARY:
  • The primary function of the Medical Records Specialist is to provide clerical support for the Medical Records department

ESSENTIAL FUNCTIONS: ADMINISTRATIVE
  • Prepare patient assessment packets, including admission, recertification and post hospital packets.
  • Process signed and unsigned orders and 485s.
  • Follow up on the Order Tracking Report weekly and according to Order procedure. Reprocess unsigned orders at end of episode as task appears on action screen.
  • Date stamp all received documents, except SOC paperwork and paper visit notes, to be scanned into the client chart. Scanning should be completed within 24 hours of stamp date.
  • Fax the discharge / transfer summary / episode detail summary and Case Conference / 60 Day summary to the physician as task appears on the action screen.
  • Copy documentation and assist with ADR preparation.
  • Update HCHB and computer programs as appropriate.
  • During Stage 4, support the Billing team by verifying paper visit notes.
  • Adhere to and participate in Agency's mandatory HIPAA / Privacy Program and Employee Compliance Program.
  • Read and adhere to all Agency Policies and Procedures and follow Employee Handbook Guidelines.

KNOWLEDGE/SKILLS/ABILITIES:
  • Must understand the issues related to the delivery of home health and hospice services and be able to problem solve effectively.
  • Must possess knowledge of Medicare guidelines governing home health and hospice agencies.Â
  • Must have exceptional customer service skills and be able to communicate well with referral sources, patients, family members, and agency employees.
  • Must be organized, detail-oriented, and possess effective communication skills both orally and in writing.
  • The ability to communicate with a diversity of individuals is required.

QUALIFICATIONS:
Education:
  • Must have a high school diploma or equivalent, typing, clerical skills, and be competent with computers.

Experience:
  • Must possess a minimum of two years' experience in the health care industry and one year experience in home health. Desired: Six months medical records experience in a clinic, hospital, or home health setting (preferred).

REQUIREMENTS:
  • Must possess a valid state driver's license and automobile liability insurance
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About InstantServe

Sourced by ZipRecruiter

InstantServe provides a one-stop solution to all Healthcare, IT/Non-IT Staffing needs. Established in 2016, InstantServe is a strong workforce of over 100+ go-getters with a demonstrated background in IT/Non-IT service. We are a nationally certified SBE from the Department of Administration (State of PA). As a proud Minority Woman Owned Small Business Enterprise (M/WBE), InstantServe boasts of a strong team of professionals who have extensive experience catering to several Federal, Public, Commercial, and Healthcare Clients which includes 26 States and 46 government agencies. InstantServe is a client-centric organization that offers cost-effective and reliable solutions. Client satisfaction is sacrosanct! Our team strives to provide the best staffing and IT solutions to take your business to the next level.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Wayne, PA, US

Year founded

2016

Social media

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