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Records Assistant Jobs in Florida (NOW HIRING)

Pacs

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

Nelson Mullins

Senior Records Assistant

Orlando, FL · On-site

Senior Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely ...

Akerman

Records Coordinator

Orlando, FL · On-site

Work with attorneys and legal administrative assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

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Records Assistant information

See Florida salary details

$6

$13

$22

How much do records assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for records assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.10 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Florida? The most popular types of Records jobs in Florida are:
What are popular job titles related to Records Assistant jobs in Florida? For Records Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Florida look for? The top searched job categories for Records Assistant jobs in Florida are:
What cities in Florida are hiring for Records Assistant jobs? Cities in Florida with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $28,864 per year, or $13.9 per hour.

Records Assistant (63678)

FAMILY SUPPORT SERVICES OF NORTH FLO

Largo, FL • On-site

$13.75 - $18/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 hours ago

Job description

Records Assistant

Family Support Services CMO - Largo, FL 33771

Overview

Position Type Full Time Education Level High School/GED

Description

Records Assistant

Join our team at FSS and enjoy comprehensive benefits including but not limited to:

  • Tuition Reimbursement
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Well-Being Program
  • Paid Time Off (PTO)
  • Bereavement Leave
  • 12 Paid Holidays
  • Flexible Spending Account (FSA)
  • Employee Assistance Program (EAP)
  • Short & Long-Term Disability Coverage
  • Employee Discounts
  • 401k Plan with 3% Employer Contribution

The mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.

Job Summary: Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files.

Essential Duties:

  • Inspect documents, remove staples, duplicates, and separate documents not appropriate to file. File all incoming filing according to standardized file sections per assignment
  • Maintain department case list with a high degree of accuracy
  • Audit filing to ensure all has transferred to the client file
  • Prepare Notice of hearing spread sheet and notify agencies by e-mail
  • Facilitate access to client case file
  • Other Duties As needed
Qualifications

Minimum Qualifications:

Education: High school diploma or equivalent required

Experience: Two years general office experience required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to:

  • Represent self and the organization in a professional manner
  • Work independently with little direct supervision
  • Think and write creatively
  • Assess a situation and make appropriate recommendations/ decisions
  • Research, organize and analyze data
  • Solve problems and to think through critical, time sensitive issues
  • Establish and maintain relationships
  • Work collaboratively with staff at all levels in the organization
  • Follow through on commitments, projects and responsibilities
  • Read, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc.
  • Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation.
  • Speak effectively before small and large groups.
  • Calculate figures and amounts.
  • Maintain confidential information

Skills:

  • Strong Written and Verbal Communication
  • Strong follow-up and follow through
  • Strong organizational and time management
  • Proficiency in Excel and Microsoft Word. Experience with PowerPoint

Other Requirements:

  • Clear a Level II Background screening (Live Scan) in which your fingerprints will be used to conduct the screening. Please see the link with further details: https://info.flclearinghouse.com
  • Clear a reference check.
  • Clear a local background check from the County in which you reside.
  • Clear a substance abuse screen.
  • Provide a copy of all degrees prior to your first day of employment.
  • Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).

FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at c6.hr@fssnf.org.

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