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Records Assistant Jobs in Florida (NOW HIRING)

Akerman

Records Coordinator

Orlando, FL · On-site

Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite. * Assist with the closing of inactive matters and the disposition of ...

LHH US

Legal Records Specialist

Miami, FL

$26 - $28/hr

Download, save, and archive electronic records * Assist with the transfer of incoming and outgoing client matters * Scan and digitize physical files * Prepare external media and coordinate shipping ...

LHH US

Legal Records Specialist

Miami, FL

$26 - $28/hr

Download, save, and archive electronic records * Assist with the transfer of incoming and outgoing client matters * Scan and digitize physical files * Prepare external media and coordinate shipping ...

Batash Endoscopic Weight Loss

Medical Assistant

Miami, FL · On-site

$24 - $27/hr

Measure and record patients' manual vital signs; * IV Insertion & Phlebotomy; * Update, scan and upload medical records; * Assist during medical examinations; * Communicate necessary patient testing ...

Batash Endoscopic Weight Loss

Medical Assistant

Miami, FL · On-site

$24 - $27/hr

Measure and record patients' manual vital signs; * IV Insertion & Phlebotomy; * Update, scan and upload medical records; * Assist during medical examinations; * Communicate necessary patient testing ...

Pines of Sarasota

Administrative Assistant

Sarasota, FL

$17.25 - $23.25/hr

Maintain accurate filing systems, including confidential personnel and resident-related records * Assist with preparation of documents for state surveys, audits, and inspections * Coordinate mailings ...

New

Jobsite Solutions Corp

Assistant

Naples, FL · On-site

$20 - $25/hr

Help maintain accurate financial records and supporting documentation * Support invoice processing ... Organize and maintain files, reports, and internal records * Assist with general office ...

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Records Assistant information

See Florida salary details

$6

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How much do records assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for records assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.10 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Florida? The most popular types of Records jobs in Florida are:
What are popular job titles related to Records Assistant jobs in Florida? For Records Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Florida look for? The top searched job categories for Records Assistant jobs in Florida are:
What cities in Florida are hiring for Records Assistant jobs? Cities in Florida with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $28,864 per year, or $13.9 per hour.

SENIOR RECORDS ASSISTANT - INTERNAL PROMOTIONAL ONLY

GovernmentJobs.com

Fort Lauderdale, FL • On-site

Other

Posted 4 days ago

Job description

Job Title

This is a non-exempt position which requires advanced specialized work in records management, communications, property management, training, personnel supervision, data entry and retrieval, data review, and computer operations for the police department.

In addition to the responsibilities of a Police Records Assistant, this position will perform advanced and specialized clerical work and will operate in a supervisory role in the absence of the Records Manager.

Employees are hired as AT WILL employees that serve at the pleasure of the city and may be terminated at any time with or without cause.

Examples Of Duties

Supervises Records Division employees in the absence of the Records Manager. Processes case filing for the State Attorney's Office. Reviews and approves police reports. Assists with developing and modifying programs, methods systems, and forms to promote more efficient operations. Resolves problems and complaints from within the department and from the public. Assists the manager with the sealing and expunging of departmental records. Manages the preparation, data entry, and maintenance of applicable police department records in accordance with established procedures and methods. Compiles all required documentation and evidence to ensure that all criminal cases, misdemeanor arrest, including cases of domestic violence, DUIs, juveniles, and warrants/ capias are filed in a complete and timely manner with no missing evidence or documents. Prepares correspondence from various sources. Sorts, updates, and files a variety of records including offense reports, citations, accident reports, and various other departmental reports and documents. Performs a wide variety of receptionist duties for the Records Division. Processes mail and reports service requests for various cases. Ensures citations are delivered to court in a timely manner and are properly logged in the record keeping system. Collects and forwards fines and fees as needed. Inputs and updates various data and information on applicable database. Performs related work as required and as directed.

Typical Qualifications

Knowledge of the functions and properties of proper record keeping and record maintenance. Knowledge of criminal justice practices and procedures. Knowledge of data entry and retrieval. Knowledge of the proper usage of property and evidence software tracking systems. Knowledge of modern office practices and procedures. Skilled in written and verbal communication. Skilled in computer literacy with an emphasis on Microsoft Office programs. Ability to supervise in a manner conducive to full performance and high morale. Ability to compile and maintain accurate records. Ability to understand and follow instructions and to complete work assignments correctly and in a timely manner. Ability to maintain confidentiality, prioritize work assignments, and work independently. Ability to establish and maintain effective working relations with other municipal employees, city officials, State Attorney's Office, and the general public. Education and Experience: High school diploma or equivalent; supplemented by a minimum of 2 years of experience in police records and data entry; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Licenses and Certifications: Valid State of Florida driver's license.

Work Environment

Work is performed in a law enforcement office environment and may require occasional travel from site to site. Physical Demands The work is light work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work requires the ability to sit for prolonged periods of time.

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