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Records Assistant Jobs in Miami, FL (NOW HIRING)

Batash Endoscopic Weight Loss

Medical Assistant

Miami, FL · On-site

$24 - $27/hr

Measure and record patients' manual vital signs; * IV Insertion & Phlebotomy; * Update, scan and upload medical records; * Assist during medical examinations; * Communicate necessary patient testing ...

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Records Assistant information

See Miami, FL salary details

$7

$17

$29

How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in Miami, FL is $17.76, according to ZipRecruiter salary data. Most workers in this role earn between $14.71 and $19.33 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Miami, FL?

The most popular types of Records jobs in Miami, FL are:

What are popular job titles related to Records Assistant jobs in Miami, FL?

For Records Assistant jobs in Miami, FL, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Miami, FL look for?

The top searched job categories for Records Assistant jobs in Miami, FL are:

What cities near Miami, FL are hiring for Records Assistant jobs?

Cities near Miami, FL with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Miami, FL as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Temporary. Highlights an 100% In-person job distribution, with an average salary of $36,942 per year, or $17.8 per hour.

Sr. Records Assistant - Imaging - Broward

The University of Miami

Miami, FL • On-site

$15.25 - $20/hr

Full-time

Medical, Dental

Re-posted 10 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

265th of 630 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami UHealth Department of Radiology has an exciting opportunity for a full time Sr. Records Assistant (H) in Miami. The incumbent compiles, scans, and organizes various records for the assigned department(s). This position ensures record confidentiality and compliance with all applicable standards and regulations. The incumbent will also assist with general office tasks as needed.
CORE JOB FUNCTIONS
  • Compiles, scans, and organizes records and ensures they are up to date and filed appropriately.
  • Reviews and addresses any requests for records.
  • Retrieves records and coordinates dispersal of information to appropriate departments.
  • Reviews accuracy and completeness of records, notifies appropriate staff of potential issues, and performs corrective actions to ensure information is accurate and current.
  • Performs general office tasks as needed.
  • Assists in purging outdated records.
  • Maintains confidentiality of all records.
  • Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions
  • Support the workflow at the UM Imaging counters to import/export digital studies, documents to/from PACS or UChart and process film jacket/CDs requests via telephone, fax and/or in person.
  • Utilizes UChart-Radiant (RIS) and/or Picture Archive Communication Systems (PACs) to import or export digital images and report data.
  • Ensures proper distribution of radiology reports to ordering physicians.
  • Retrieve messages from voicemail in a timely manner.
  • Resolve radiology exceptions in PACs for images.
  • Maintains accurate and complete clerical systems and records.
  • Works closely with physicians and serves as department liaison supporting all clinical areas.
  • Oversees the release of digital information and ensures the availability of records to the patients, physicians and clinical staff for all studies and procedures via in person, fax, telephone, subpoenas, and legal requests.
  • Manage document services with records retention vendor.
  • Ensures a high degree of customer satisfaction by consistently adhering to our DIRECCT values.
  • Assist with the department onboarding and training of staff.
  • Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations, State requirements and works closely with the HIPAA Privacy Office to ensure HIPAA compliance.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Experience:
Minimum 3 years of relevant experience required
Knowledge, Skills and Attitudes:
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to understand and follow instructions.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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