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Records Assistant Jobs in Florida (NOW HIRING)

Jobsite Solutions Corp

Assistant

Naples, FL · On-site

$20 - $25/hr

Help maintain accurate financial records and supporting documentation * Support invoice processing ... Organize and maintain files, reports, and internal records * Assist with general office ...

Jobsite Solutions

Assistant

Naples, FL · On-site

... records and supporting documentation Support invoice processing and reconciliation of financial information Organize and maintain files, reports, and internal records Assist with general office ...

Orvix Engineering

HR Assistant

Jacksonville, FL · On-site

$34K - $44K/yr

About the job HR Assistant Note: The role is strictly for a candidates within the United States ... Employee Records Management : * Maintain and update employee records in compliance with company ...

Jobsite Solutions Corp

Assistant

Naples, FL · On-site

$20 - $25/hr

Help maintain accurate financial records and supporting documentation * Support invoice processing ... Organize and maintain files, reports, and internal records * Assist with general office ...

GovernmentJobs.com

Records I

Stuart, FL · On-site

$14 - $18.25/hr

Records I The position of Records I is a very responsible position requiring analytical ability ... Additional Duties: Assist with fingerprinting both manually and electronically for the purpose of ...

New

Florida Jobs

RECORDS TECHNICIAN

Lake City, FL · On-site

Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with ... Records Technician/Transportation Operations - District Two The Difference You Will Make: Through ...

New

Martin County, FL - Sheriff's Office

Records I

Stuart, FL · On-site

$14 - $18.25/hr

Records Customer Service Clerk I The position of Records I is a very responsible position requiring ... Additional Duties: Assist with fingerprinting both manually and electronically for the purpose of ...

JMI Resource

Legal Assistant Bankrupcy

Tampa, FL · On-site

$23 - $35/hr

Organize and maintain case files, client correspondence, and other related records * Assist attorneys in the preparation for court hearings and client meetings * Handle client queries related to the ...

PDQuipment

Assistant

Naples, FL · On-site

$20 - $25/hr

Help maintain accurate financial records and supporting documentation * Support invoice processing and reconciliation of financial information * Organize and maintain files, reports, and internal ...

PINES OF SARASOTA

Administrative Assistant

Sarasota, FL · On-site

$24 - $25/hr

Maintain accurate filing systems, including confidential personnel and resident-related records * Assist with preparation of documents for state surveys, audits, and inspections * Coordinate mailings ...

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Records Assistant information

See Florida salary details

$6

$13

$22

How much do records assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for records assistant in Florida is $13.88, according to ZipRecruiter salary data. Most workers in this role earn between $11.49 and $15.10 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Florida? The most popular types of Records jobs in Florida are:
What are popular job titles related to Records Assistant jobs in Florida? For Records Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Florida look for? The top searched job categories for Records Assistant jobs in Florida are:
What cities in Florida are hiring for Records Assistant jobs? Cities in Florida with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $28,864 per year, or $13.9 per hour.

Assistant

Jobsite Solutions Corp

Naples, FL • On-site

$20 - $25/hr

Part-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Summary
We are seeking a highly responsible individual to provide administrative and clerical support to Financial and Operations department. In this position, you will help coordinate financial and operational duties, as well as office procedures, to ensure the workplace runs smoothly and efficiently. This role requires strong organizational skills, confidentiality, attention to detail, and the ability to manage multiple priorities.
Responsibilities

  • Provide direct support to President of the company, Head of People and Development and Director of Operations
  • Communicate with customers regarding invoices, account status, and payment questions 
  • Help maintain accurate financial records and supporting documentation 
  • Support invoice processing and reconciliation of financial information 
  • Organize and maintain files, reports, and internal records 
  • Assist with general office administration and clerical tasks 
  • Help ensure accuracy, consistency, and confidentiality in financial and administrative processes
Qualifications

  •  High school diploma or GED required; some college preferred 
  •  Previous experience as an Office Manager or in a similar position preferred 
  •  Positive attitude 
  •  Proficiency in Google Workspace and/or Microsoft Office, including Excel and Outlook 
  •  Excellent time management skills and the ability to prioritize multiple tasks 
  •  Strong problem-solving skills and attention to detail 
  •  Excellent verbal and written communication skills 
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