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Medical Records Staff Jobs (NOW HIRING)

Pacs

Medical Records Director

Santa Rosa, CA

$65K - $75K/yr

Medical Records Director Salary Range: $65,000-$75,000 annually General Purpose The Medical Records ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

PACS

Medical Records Director

Santa Rosa, CA · On-site

$65K - $75K/yr

Medical Records Director Salary Range: $65,000-$75,000 annually General Purpose The Medical Records ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Providence Office 6701 Airport Blvd, Mobile, AL 36608 Our specialty medical practice is seeking an experienced and detail-oriented Medical Records staff member to join our team in Mobile, Alabama.

Cardiology Associates

Medical Records

Mobile, AL

$14 - $16.75/hr

Providence Office 6701 Airport Blvd, Mobile, AL 36608 Our specialty medical practice is seeking an experienced and detail-oriented Medical Records staff member to join our team in Mobile, Alabama.

PACS

Medical Records Director-S

Encinitas, CA · On-site

$69K - $79K/yr

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Cardiology Associates

Medical Records

Mobile, AL · On-site

$14 - $16.75/hr

Providence Office 6701 Airport Blvd, Mobile, AL 36608 Our specialty medical practice is seeking an experienced and detail-oriented Medical Records staff member to join our team in Mobile, Alabama.

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

Supervise medical records staff in the performance of their duties and evaluate as prescribed by the facility and corporate policy. This includes, but is not limited to, training new employees ...

CoreCivic

Medical Records Supervisor

Leavenworth, KS · On-site

$23.92/hr

Supervise medical records staff in the performance of their duties and evaluate as prescribed by the facility and corporate policy. This includes, but is not limited to, training new employees ...

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Medical Records Staff information

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$25.5K

$59.2K

$94.5K

How much do medical records staff jobs pay per year?

As of Jul 5, 2026, the average yearly pay for medical records staff in the United States is $59,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $73,500.00 per year, depending on experience, location, and employer.

What is the difference between Medical Records Staff vs Medical Records Clerk?

AspectMedical Records StaffMedical Records Clerk
CredentialsHigh school diploma; certification often preferredHigh school diploma; certification sometimes preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesHospitals, clinics, healthcare facilities
Job ResponsibilitiesManaging, organizing, and maintaining patient records; ensuring complianceData entry, filing, retrieving patient records, and administrative support
Employer & Industry UsageCommonly used in healthcare settings for record managementWidely used in healthcare for clerical record-keeping tasks

Medical Records Staff and Medical Records Clerk roles often overlap in healthcare settings, but Medical Records Staff typically have broader responsibilities including managing and ensuring the accuracy of patient records, while Medical Records Clerks focus more on data entry and administrative tasks. Both roles require similar credentials and work environments, making them closely related in the healthcare industry.

What are common challenges faced by Medical Records Staff when managing electronic health records (EHRs)?

Medical Records Staff often encounter challenges such as ensuring data accuracy and completeness while entering or updating electronic health records (EHRs). They must stay vigilant about patient privacy and comply with strict regulatory standards like HIPAA. Additionally, adapting to frequent software updates or new EHR systems can require ongoing training and flexibility. Effective communication with healthcare providers is also essential to clarify incomplete documentation and maintain seamless patient care workflows.

How much can you make in medical records?

Medical records staff typically earn between $35,000 and $50,000 annually, depending on experience, location, and certifications. Salaries can increase with additional skills such as coding or familiarity with electronic health record systems and may vary based on the healthcare setting and workload.

What are the key skills and qualifications needed to thrive as a Medical Records Staff, and why are they important?

To thrive as Medical Records Staff, you need strong organizational skills, attention to detail, and a background in health information management or a related field, often supported by a certificate or associate degree. Familiarity with electronic health record (EHR) systems, medical coding (such as ICD-10), and HIPAA compliance is typically required. Excellent communication, confidentiality, and problem-solving abilities help you excel in this position. These skills ensure accurate, secure handling of sensitive patient data and support seamless healthcare operations.

How do you get a job in medical records?

To become a medical records staff member, candidates typically need a high school diploma or equivalent, with some roles requiring postsecondary education or certification in health information management. Relevant skills include attention to detail, knowledge of electronic health record (EHR) systems, and understanding of healthcare privacy laws. Gaining experience through internships or entry-level positions can also improve job prospects.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, along with knowledge of medical terminology and health information systems. Certification such as the Certified Medical Records Technician (CMRT) can enhance job prospects, and strong organizational and computer skills are essential for managing patient records accurately.

What does a medical records staff do?

A medical records staff manages and maintains patients' health information, ensuring accuracy, confidentiality, and compliance with privacy regulations. They organize, file, and retrieve medical records, often using electronic health record (EHR) systems, and may assist with data entry and record audits.

What are medical records staff?

Medical records staff are professionals responsible for managing, organizing, and protecting patient health information within healthcare facilities. They ensure that medical records are accurate, complete, and secure, complying with privacy laws such as HIPAA. Their tasks often include updating patient files, processing requests for medical information, and working with healthcare providers to maintain data integrity. These staff members play a crucial role in supporting patient care and the overall operation of healthcare organizations.
More about Medical Records Staff jobs
What job categories do people searching Medical Records Staff jobs look for? The top searched job categories for Medical Records Staff jobs are:
Medical Records Staff jobs near you
Infographic showing various Medical Records Staff job openings in the United States as of June 2026, with employment types broken down into 67% Full Time, 31% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $59,248 per year, or $28.5 per hour.
Medical Records Director

Medical Records Director

Pacs

Santa Rosa, CA

$65K - $75K/yr

Full-time

Posted 12 days ago

Job description

Location: Santa Rosa Post Acute, Santa Rosa, CA

Position: Medical Records Director

Salary Range: $65,000-$75,000 annually

General Purpose

The Medical Records Director oversees the management, security, and accuracy of resident health records in compliance with federal, state, and facility regulations. This role ensures timely documentation, supports clinical and administrative staff, and maintains confidentiality and integrity of all medical information within the skilled nursing facility.

Essential Duties

  • Manage the creation, maintenance, and storage of resident medical records in accordance with HIPAA and regulatory guidelines
  • Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates
  • Monitor record completion and compliance with facility policies and state/federal requirements
  • Coordinate with nursing, therapy, and administrative teams to support documentation needs
  • Handle requests for medical records from residents, families, legal representatives, and outside providers
  • Oversee electronic health record (EHR) systems and troubleshoot documentation issues
  • Train and supervise medical records staff (if applicable)
  • Prepare reports and audits for internal and external review
  • Maintain confidentiality and safeguard sensitive health information
  • Support survey readiness and respond to documentation-related inquiries from regulatory agencies

Supervisory Requirements

The Medical Records Director may supervise medical records staff, providing training, scheduling, and performance oversight to ensure compliance with HIPAA, documentation standards, and facility policies.

Qualification

Education and/or Experience

  • Associate or bachelor's degree in Health Information Management preferred
  • Certification as a Registered Health Information Technician (RHIT) or similar credential preferred
  • Minimum 2 years of experience in medical records or health information management, preferably in long-term care
  • Strong knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations
  • Proficiency in EHR systems and Microsoft Office
  • Excellent organizational, communication, and problem-solving skills
  • Ability to manage multiple priorities and meet deadlines

Physical Demands

  • Frequent sitting, typing, and reviewing documents
  • Occasional walking, standing, and lifting up to 25 lbs
  • Ability to focus in a busy environment and handle confidential information with discretion

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

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About PACS

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Farmington, UT, US

Year founded

2013

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