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Medical Records Staff Jobs (NOW HIRING)

Redwoods Post-Acute

Medical Records Staff

San Jose, CA · On-site

$20 - $30/hr

The Medical Records Staff plays a critical role in managing and maintaining accurate and confidential patient health information. This position ensures that all medical records are properly ...

PACS Inc

Medical Records

San Antonio, TX · On-site

Medical Records Director The Medical Records Director oversees the management, security, and ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Castle Hills

Medical Records

San Antonio, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records

Castle Hills, TX

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

SANANTONIOWEST

Medical Records

San Antonio, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records

San Antonio, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records

Barberton, OH · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

PACS

Medical Records Director

Santa Rosa, CA · On-site

$65K - $75K/yr

Medical Records Director Salary Range: $65,000-$75,000 annually General Purpose The Medical Records ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

PACS Inc

Medical Records Director

Las Vegas, NV · On-site

Medical Records Director The Medical Records Director oversees the management, security, and ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

PACS Inc

Medical Records Director

Springs, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records Director

Santa Rosa, CA

$65K - $75K/yr

Medical Records Director Salary Range: $65,000-$75,000 annually General Purpose The Medical Records ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

PACS Inc

Medical Records Director

Santa Rosa, CA · On-site

$65K - $75K/yr

Medical Records Director Salary Range: $65,000-$75,000 annually General Purpose The Medical Records ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records Director

Post, TX · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

IVYPARK

Medical Records Director

Pittsburgh, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

Pacs

Medical Records Director

Ivy, VA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... This role ensures timely documentation, supports clinical and administrative staff, and maintains ...

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Medical Records Staff information

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$25.5K

$59.2K

$94.5K

How much do medical records staff jobs pay per year?

As of Aug 25, 2026, the average yearly pay for medical records staff in the United States is $59,248.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $73,500.00 per year, depending on experience, location, and employer.

What is a medical records staff?

Medical records staff are professionals responsible for managing, organizing, and protecting patient health information within healthcare facilities. They ensure that medical records are accurate, complete, and secure, complying with privacy laws such as HIPAA. Their tasks often include updating patient files, processing requests for medical information, and working with healthcare providers to maintain data integrity. These staff members play a crucial role in supporting patient care and the overall operation of healthcare organizations.

What are the key skills and qualifications needed to thrive as a medical records staff?

To thrive as Medical Records Staff, you need strong organizational skills, attention to detail, and a background in health information management or a related field, often supported by a certificate or associate degree. Familiarity with electronic health record (EHR) systems, medical coding (such as ICD-10), and HIPAA compliance is typically required. Excellent communication, confidentiality, and problem-solving abilities help you excel in this position. These skills ensure accurate, secure handling of sensitive patient data and support seamless healthcare operations.

What are common challenges faced by medical records staff when managing electronic health records (EHRs)?

Medical Records Staff often encounter challenges such as ensuring data accuracy and completeness while entering or updating electronic health records (EHRs). They must stay vigilant about patient privacy and comply with strict regulatory standards like HIPAA. Additionally, adapting to frequent software updates or new EHR systems can require ongoing training and flexibility. Effective communication with healthcare providers is also essential to clarify incomplete documentation and maintain seamless patient care workflows.

What is the difference between Medical Records Staff vs Medical Records Clerk?

AspectMedical Records StaffMedical Records Clerk
CredentialsHigh school diploma; certification often preferredHigh school diploma; certification sometimes preferred
Work EnvironmentHospitals, clinics, healthcare facilitiesHospitals, clinics, healthcare facilities
Job ResponsibilitiesManaging, organizing, and maintaining patient records; ensuring complianceData entry, filing, retrieving patient records, and administrative support
Employer & Industry UsageCommonly used in healthcare settings for record managementWidely used in healthcare for clerical record-keeping tasks

Medical Records Staff and Medical Records Clerk roles often overlap in healthcare settings, but Medical Records Staff typically have broader responsibilities including managing and ensuring the accuracy of patient records, while Medical Records Clerks focus more on data entry and administrative tasks. Both roles require similar credentials and work environments, making them closely related in the healthcare industry.

More about Medical Records Staff jobs

What job categories do people searching Medical Records Staff jobs look for?

The top searched job categories for Medical Records Staff jobs are:

Medical Records Staff jobs near you
Infographic showing various Medical Records Staff job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $59,248 per year, or $28.5 per hour.

Medical Records Staff

San Jose, CA • On-site

Redwoods Post-Acute
201 - 500 employees
Learn more about Redwoods Post-Acuteexternal

$20 - $30/hr

Full-time

Re-posted 3 days ago

Job description

The Redwoods Post-Acute Team – Care Meets Community! Located in the heart of Willow Glen, San Jose, it is a 152-bed skilled nursing facility dedicated to providing exceptional post-acute and long-term care. As one of the most fulfilling healthcare environments in the Bay Area, we take pride in our compassionate team, strong support system, and commitment to excellence. If you're looking for a rewarding career in a collaborative, patient-centered environment, we’d love for you to join our growing team and make a meaningful impact every day. Where You Belong, Where You Thrive!

The Medical Records Staff plays a critical role in managing and maintaining accurate and confidential patient health information. This position ensures that all medical records are properly documented, organized, and accessible to authorized healthcare professionals to support quality patient care and compliance with regulatory standards. The role involves meticulous attention to detail to verify the completeness and accuracy of records, facilitating smooth communication between departments. Additionally, the Medical Records Staff contributes to the protection of patient privacy by adhering to HIPAA and other relevant confidentiality regulations. Ultimately, this position supports the healthcare team by providing timely and reliable access to essential medical information, which is vital for effective treatment and operational efficiency.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate degree in Health Information Management or related field preferred.
  • Basic knowledge of medical terminology and healthcare documentation standards.
  • Familiarity with electronic health record (EHR) systems and standard office software.
  • Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
  • Understanding of patient privacy laws, including HIPAA regulations.

Preferred Qualifications:

  • Certification as a Registered Health Information Technician (RHIT) or Certified Medical Records Technician (CMRT).
  • Experience working in a post-acute care or long-term care healthcare setting.
  • Proficiency with advanced EHR software and medical coding systems such as ICD-10 and CPT.
  • Excellent communication skills to effectively interact with clinical and administrative teams.
  • Demonstrated ability to train or mentor junior staff in medical records procedures.

Responsibilities:

  • Review, organize, and maintain patient medical records in both electronic and paper formats to ensure accuracy and completeness.
  • Retrieve and distribute medical records to authorized personnel in a timely manner to support clinical and administrative needs.
  • Ensure compliance with HIPAA and other privacy laws by safeguarding patient information and maintaining confidentiality at all times.
  • Assist in the coding and classification of medical diagnoses and procedures to support billing and reporting requirements.
  • Collaborate with healthcare providers, administrative staff, and external agencies to resolve discrepancies and update records as necessary.
  • Perform regular audits of medical records to identify and correct errors or omissions.
  • Maintain and update filing systems and databases to improve record accessibility and efficiency.
  • Support the implementation of new electronic health record (EHR) systems and provide training or assistance to staff as needed.

We value teamwork and believe in creating a positive work culture that encourages personal and professional growth. If you are passionate about making a difference in the lives of others and are looking for a fulfilling career, we invite you to apply for this exciting opportunity. Apply Now!


Location: 1267 Meridian Ave, San Jose, CA 95125

Website: https://redwoodspostacute.com/