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Records Assistant Jobs (NOW HIRING)

Nelson Mullins

Senior Records Assistant

Orlando, FL · On-site

Senior Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely ...

PACS Inc

Medical Records Assistant - Hemet Hills

Hemet, CA · On-site

$20 - $25/hr

Medical Records Assistant Hemet Hills Post Acute is seeking a detail-oriented and organized Medical Records Assistant to join our team. This important role helps ensure resident medical records are ...

PACS

Medical Records Assistant - Hemet Hills

Hemet, CA · On-site

$20 - $25/hr

Medical Records Assistant Hemet Hills Post Acute Full-Time | Non-Exempt (Hourly) Pay Range: $20.00 - $25.00 per Hour DOE Hemet Hills Post Acute is seeking a detail-oriented and organized Medical ...

PACS

Medical Records Asst. - Del Rosa

San Bernardino, CA · On-site

$18 - $20/hr

Medical Records Assistant Del Rosa Villa Post Acute Pay Range: $18.00 - $20.00 per hour, DOE Position Type: Full-Time Join Our Team at Del Rosa Villa Post Acute! Del Rosa Villa Post Acute is seeking ...

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How much do records assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
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Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Medical Records Assistant #Full Time

61st Street Service Corporation

Manhattan, NY • On-site

$23.35 - $34.18/hr

Full-time

Medical, PTO

Posted 27 days ago

61st Street Service Corporation rating

4.9

Company rating: 4.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

Top Healthcare Provider Network
The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties.
Job Summary:
As a member of the medical records team, the Medical Records Assistant supports the maintenance and organization of patient records for the Department of Radiology, ensuring seamless care, patient support, and compliance.
The Medical Record Assistant will apply strong organizational and customer service skills to maintain file room records, collaborate with external parties to obtain and send patient records, respond to referring physician and patient requests, and provide front desk coverage. In this role, the Assistant can expect to build a foundational knowledge of medical record management and practice operations in an outpatient healthcare setting.
The Medical Records Assistant is part of a team that delivers an exceptional patient experience through Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication.
Job Qualifications:
  • Performs accurate and timely filing of patient records, including all paperwork related to patient encounter.
  • Liaises with New York Presbyterian Hospital (NYP) file room to ensure timely sending and receipt of images.
  • Manages records in picture archiving and communication system (PACS) to ensure continuity of care: Retrieves and loads all prior exams to PACS daily to prepare for department radiology schedules. Loads outside exams to PACS as requested by referring physician offices for comparison with current studies. Merge exams in the PACS system as needed by the department.
  • Digitizes images as requested.
  • Works with outside courier service to send films via Fed Ex, RDS, and certified mail.
  • Responds to and handles all legal requests.
  • Requests files from storage.
  • Greets patients and visitors and answer telephone calls.
  • Conducts pre-registration, check-in, check-out, appointments, and other related tasks as requested.
  • Accurately indicates arrivals, no-shows, reschedules, and physician cancellations in Epic.
  • Obtains all required registration and intake information from patients. Initiates registration of new patients in Epic as needed.
  • Verifies and/or updates any new insurance or other information in Epic. Verifies eligibility for services and explains insurance protocols to patients.
  • Ensures that all referrals, authorizations, and pre-certifications for office visits and procedures have been obtained at time of check-in. Reviews pre-certifications and confirms that all studies are correctly pre-certified. Obtains pre-certifications from referring physician. Assists with obtaining prior authorizations and referrals for follow-up care as needed.
  • Informs patients of billing protocols. Collects all time-of-service and past due payments.
  • Coordinates and schedules appointments and other specialty services/clinical testing as requested.
  • Assists with coordination of care to other specialties and appointments.
  • Functions as a liaison between the clinical provider, referring physician, and patient in all aspects of scheduling appointments and related imaging services.
  • Performs other duties as assigned.

Job Qualifications:
  • High school graduate or GED equivalent required.
  • A minimum of 1 year of office experience.
  • Good organizational and problem-solving skills, and the ability to set priorities among multiple competing objectives, tasks, and initiatives.
  • Strong verbal and written communication skills, customer service orientation, and interpersonal skills, including the ability to deliver consistently exceptional service.
  • Working proficiency with Microsoft Office (Word and Excel) or similar software is required, and an ability and willingness to learn new systems and programs.
  • AHIMA certification a plus (RHIT or RHIA).

Hourly Rate Ranges: $23.35 - $34.18
Note: Our salary offers will fall within these ranges based on a variety of factors, including but not limited to experience, skill set, training and education.
61st Street Service Corporation
At 61st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees; including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle.
We are an equal employment opportunity employer and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

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