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Records Assistant Jobs in Baltimore, MD (NOW HIRING)

Magass Family Med & Urgent Care

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Certified Medical Assistant

Finksburg, MD · On-site

$18 - $21/hr

Obtain and document patient vital signs, medical histories, and current medications accurately in electronic health records * Assist healthcare providers during patient examinations and procedures

Magass Family Med & Urgent Care

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Certified Medical Assistant

Finksburg, MD · On-site

$18 - $21/hr

Obtain and document patient vital signs, medical histories, and current medications accurately in electronic health records * Assist healthcare providers during patient examinations and procedures

NVT Staffing

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Administration Assistant

Chester, MD · On-site

$20 - $23/hr

Schedule and organize office files, records, and documentation. * Maintain office supply inventory and coordinate supply orders. * Assist with homeowner onboarding, including updating records and ...

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Records Assistant information

See Baltimore, MD salary details

$8

$18

$30

How much do records assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for records assistant in Baltimore, MD is $18.45, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $20.05 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Baltimore, MD?

The most popular types of Records jobs in Baltimore, MD are:

What are popular job titles related to Records Assistant jobs in Baltimore, MD?

For Records Assistant jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Baltimore, MD look for?

The top searched job categories for Records Assistant jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Records Assistant jobs?

Cities near Baltimore, MD with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Baltimore, MD as of August 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 91% In-person, and 9% Hybrid job distribution, with an average salary of $38,379 per year, or $18.5 per hour.

Certified Medical Assistant

Magass Family Med & Urgent Care

Finksburg, MD • On-site

$18 - $21/hr

Part-time

Re-posted 22 days ago

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Job description

  • Prepare examination rooms and ensure all necessary equipment and supplies are readily available
  • Obtain and document patient vital signs, medical histories, and current medications accurately in electronic health records
  • Assist healthcare providers during patient examinations and procedures
  • Perform clinical procedures including venipuncture, EKG administration, specimen collection, and injections as directed
  • Process and prepare laboratory specimens for testing and maintain quality control standards
  • Manage patient flow efficiently to optimize provider schedules and minimize wait times
  • Educate patients on treatment plans, medications, and follow-up care instructions
  • Maintain strict compliance with HIPAA regulations and patient confidentiality standards
  • Sterilize medical instruments and maintain infection control protocols
  • Coordinate patient referrals and communicate with external healthcare facilities
  • Handle administrative duties including scheduling, phone triage, and medical record management

Required Qualifications

  • Minimum 3 years of experience working as a Medical Assistant in a clinical setting
  • Phlebotomy proficient
  • High school diploma or equivalent required
  • Medical Assistant certification (CMA, RMA, or CCMA) strongly preferred
  • Current CPR/BLS certification
  • Proficiency with electronic health record (EHR) systems
  • Strong knowledge of medical terminology and clinical procedures
  • Excellent organizational and time-management skills
  • Outstanding interpersonal and communication abilities
  • Ability to work efficiently in a fast-paced environment