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Medical Records Scanner Jobs in Baltimore, MD (NOW HIRING)

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Medical Records Scanner information

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$28.3K

$44K

$60.1K

How much do medical records scanner jobs pay per year?

As of Sep 7, 2026, the average yearly pay for medical records scanner in Baltimore, MD is $44,040.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,800.00 and $50,200.00 per year, depending on experience, location, and employer.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are popular job titles related to Medical Records Scanner jobs in Baltimore, MD?

For Medical Records Scanner jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Medical Records Scanner jobs in Baltimore, MD look for?

The top searched job categories for Medical Records Scanner jobs in Baltimore, MD are:

Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in Baltimore, MD as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $44,040 per year, or $21.2 per hour.

Medical Records Coordinator (Chesapeake Specialty Care)

University of Maryland Faculty Physicians

Owings Mills, MD • On-site

$35K - $52K/yr

Full-time

Medical, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

The Medical Records Coordinator manages medical records requests, document processing, scanning, insurance eligibility verification, and physician line support. This role requires strong knowledge of patient confidentiality, release of information procedures, insurance verification, and medical documentation workflows. The Medical Records Coordinator helps ensure timely, accurate, and compliant handling of patient information while supporting efficient daily office operations.

ESSENTIAL FUNCTIONS

1. Receive and review medical records requests from patients, individuals, life insurance companies, and law offices

2. Confirm that release of information forms are completed accurately and signed appropriately

3. Calculate fees for records requests in accordance with applicable state regulations and organizational policy

4. Coordinate communication and delivery of requested records by mail or email after payment is received

5. Document all medical records requests and related activity in the patient chart

6. Forward billing-related medical record requests to the billing department as needed

7. Organize documents from staff, patients, providers, and outside facilities in preparation for scanning

8. Scan documents into ECW and assign them to the corresponding patient chart accurately

9. Review upcoming appointments to verify insurance participation, active coverage, and eligibility

10. Check Medicaid eligibility and confirm participation with the appropriate managed care organization

11. Verify that referrals, when required, are scanned and reviewed for accuracy

12. Serve as the primary staff member answering the physician line and assist or route calls appropriately

13. Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to ensure compliance with all FPI rules and regulations.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· High school diploma or equivalent required; additional coursework in healthcare administration or medical office operations preferred

· Prior experience in medical records, healthcare administration, or front office support preferred

· Experience with electronic medical records systems, preferably ECW

Total Rewards
The referenced base salary range represents the low and high end of SCN'S salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications.  University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. 

University of Maryland Faculty Physicians logo

About University of Maryland Faculty Physicians

Sourced by ZipRecruiter

University of Maryland Faculty Physicians, Inc. is made up of more than 1,000 faculty members from the University of Maryland School of Medicine. Our providers conduct cutting-edge research and clinical trials, and offer care in more than 40 medical specialties. With offices located all across Maryland, as well as access to services from one of the nation's leading academic medical centers, patients can receive the highest-quality care and latest treatment options available, right in their neighborhood.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Baltimore, MD, US

Year founded

1983

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