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Records Assistant Jobs (NOW HIRING)

Marquis Home Care

Medical Records Assistant

Albany, NY · On-site

$20 - $25/hr

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in ...

Pacs

$18 - $21/hr

Medical Records Assistant - Full-Time Kern River Transitional Care Pay Range: $18.00-$21.00 per hour, based on experience Kern River Transitional Care is seeking an organized, dependable, and detail ...

PACS

Medical Records Assistant Full-Time

Bakersfield, CA · On-site

$18 - $21/hr

Medical Records Assistant - Full-Time Kern River Transitional Care Pay Range: $18.00-$21.00 per hour, based on experience Kern River Transitional Care is seeking an organized, dependable, and detail ...

City of Delano

Police Records Assistant I

Delano, CA · On-site

$3.6K - $4.4K/mo

Under direction of the Police Records and Communications Manager, provides a variety of routine clerical support activities to the Police Department including the compilation and preparation of a ...

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How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

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Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Medical Records Assistant

Marquis Home Care

Albany, NY • On-site

$20 - $25/hr

Full-time

Medical, PTO

Re-posted 5 days ago

Job description

POSITION SUMMARY:

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

POSITION RESPONSIBILITIES:

  1. Assists, as directed, in developing and implementing plans to improve the medical records process.
  2. Ensures that all relevant medical records functions are completed within designated timeliness.
  3. Assures that adequate copies of documents are available for use by staff.
  4. Assists with special projects i.e. CHHA mass mailings, audits, copying..
  5. Assists with tracking of MD orders and appropriate follow-up with MD’s or CHHA staff as needed.
  6. Sets up new patient records (admission charts).
  7. Disassembles discharge patient records.
  8. Reviews records for matching billing and visit data.
  9. Files/Scans clinical documents in the patient electronic record and back up medical record.
  10. Maintains confidentiality of all information.
  11. Processes time slips to payroll after verification of visits against patient schedule.
  12. Assists with scheduling of nursing visits that have been designated for assignment to a per diem nurse.
  13. Backs up other agency staff as needed; ex. Answering phones, taking messages.
  14. Assists supervisory/clinical staff in ensuring that paperwork is properly processed through the agency.
  15. Other responsibilities, as deemed by the Medical Record Coordinator, Quality Clinical Manager and Director of Patient Services, for the smooth operation of the agency.

POSITION QUALIFICATIONS:

Strong phone/communication skills

Computer knowledge and application of Microsoft Office Suite

General Computer and keyboarding skills.

Familiarity with medical terminology

Education: HS diploma

Benefits
  • Health insurance
  • Paid time off
  • Paid holidays