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Records Assistant Jobs in Delaware (NOW HIRING)

UHS

Medical Records Specialist

Newark, DE · On-site

Collaborate with clinical and administrative staff to resolve documentation issues and support continuity of care. * Assist with chart preparation and record retrieval for internal and external ...

Intellectt INC

Quality Technician

Newark, DE · On-site

$17.50 - $23.75/hr

Maintain accurate documentation and investigation records * Assist with complaint investigations, deviations, and quality reporting activities as required Required Qualificatio * Associate's or ...

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Records Assistant information

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$18

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How much do records assistant jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for records assistant in Delaware is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Delaware? The most popular types of Records jobs in Delaware are:
What are popular job titles related to Records Assistant jobs in Delaware? For Records Assistant jobs in Delaware, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Delaware look for? The top searched job categories for Records Assistant jobs in Delaware are:
What cities in Delaware are hiring for Records Assistant jobs? Cities in Delaware with the most Records Assistant job openings:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Delaware as of June 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,658 per year, or $18.6 per hour.
Medical Records Specialist

Medical Records Specialist

UHS

Newark, DE • On-site

Full-time

Posted 7 days ago

Universal Health Services rating

6.8

Company rating: 6.8 out of 10

Based on 250 frontline employees who took The Breakroom Quiz

483rd of 877 rated healthcare providers

Job description

Responsibilities
We are seeking a detail-oriented Medical Records Specialist to join our team!
Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland.
Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE
Position Summary:
The Medical Records Specialist plays a critical role in maintaining the integrity, confidentiality, and accuracy of patient health records within a behavioral health hospital setting. This position is responsible for organizing, managing, and safeguarding medical documentation in compliance with federal, state, and organizational regulations, including HIPAA. The Specialist collaborates with clinical and administrative staff to ensure timely and accurate documentation, supports audits and quality improvement initiatives, and facilitates the release of information processes. The ideal candidate demonstrates attention to detail, strong organizational skills, and a commitment to supporting patient care through meticulous recordkeeping.
Responsibilites:
  • Maintain and update patient medical records in accordance with hospital policies and regulatory standards.
  • Ensure compliance with HIPAA and other privacy regulations when handling protected health information.
  • Process requests for release of information from patients, providers, and third parties, ensuring proper authorization and documentation.
  • Audit medical records for completeness and accuracy, identifying missing documentation or discrepancies.
  • Scan, index, and file medical documents into health record system in a timely and organized manner.
  • Collaborate with clinical and administrative staff to resolve documentation issues and support continuity of care.
  • Assist with chart preparation and record retrieval for internal and external audits, legal requests, and quality reviews.
  • Monitor record retention schedules and support secure destruction of outdated records per policy. 5%
  • Respond to inquiries regarding medical records professionally and promptly, maintaining confidentiality at all times.
  • Stay current with changes in health information management practices, behavioral health documentation standards, and applicable regulations.
  • Performs other duties as assigned/required by this position.

Benefits:
    • Competitive Compensation
    • Chamberlain University Partnership discount
    • In-house Psychiatric Nurse Residency Transition-to-Practice
    • Orientation (Could earn 20 CEUs)
    • Career development opportunities across UHS and its 300+locations!
    • Diverse programming to expand your experience and energize your career
    • HealthStream online learning catalogue with plenty of free CEU courses

About Universal Health Services
One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.
Qualifications
Requirements:
  • High school diploma or equivalent required
  • Associate's degree or completion of at least 12 college credits preferred
  • Minimum of 1 year experience in a medical office or healthcare setting
  • Familiarity with medical terminology and EHR systems preferred
  • Excellent customer service and communication skills
  • Strong attention to detail and organizational abilities
  • Ability to handle sensitive information with discretion

EEO Statement
All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.
Avoid and Report Recruitment Scams
We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.
If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

What Universal Health Services employees say

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About Universal Health Services

Sourced by ZipRecruiter

Universal Health Services (UHS) is a major player in the healthcare industry, based in King of Prussia, Pennsylvania, U.S. Founded in 1978, UHS offers hospital and healthcare services. Their diverse services range from acute care hospitals, behavioral health facilities and ambulatory centers nationwide. The company's mission of enhancing the health and well-being of their patients is reflected in their commitment to 'Helping Individuals Live Longer, Healthier and Happier Lives'. Universal Health Services' consistent growth and success in their industry have been recognized on numerous occasions, including being ranked amongst the Fortune 500 list of largest companies.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

King of Prussia, PA, US

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